Principle Buyer: SCM Compliance (REF: FIN 79) at Witzenberg Municipality

Salary: R 473 465.38 per annum (Post Level T13 of a Grade 4 Municipality)

Requirements:

• BCOM Degree (NQF Level 7) in the field of SCM.
• 8 years of relevant experience.
• Computer Literacy Certificate (MS Applications)
• Proof of a valid Code EB driver’s license.
• Must be able to act independently regarding decision-making.
• Must be able to work under pressure.
• Good communication skills; Interpersonal skills; Numeric skills.
• Experience in administrative support.
• Financial Management skills and problem-solving skills.
• High level of responsibility.
• Accuracy and ability to give attention to detail.
• Supervisory / management skills.
• Professional knowledge of MFMA, CIDB, PPPFA, B-BBEE, SCM Regulations, and Preferential procurement regulations.
• Fluent in at least 2 of the 3 languages spoken in the Western Cape: Afrikaans, English, or IsiXhosa.
• Please note: A performance agreement is also applicable to this position, whereby the employer reserves the right to institute a performance management program.

Duties:

• Serving as a standing member of the committee responsible for review of Supply Chain Management Policy and Delegations.
• Keeping abreast of trends and legislative updates within the supply chain management discipline and informing the immediate superior.
• Allocating resources in order to achieve short and medium-term targets.
• Advising the immediate superior on operational matters that have future impacts on the Supply Chain Management environment.
• Attending and resolving enquiries and complaints received related to the supplier database.
• Performing employee efficiency reviews of immediate subordinates in terms of key performance indicators.
• Advising user departments on the compliance of tender documents and recommending amendments on tender documents.
• Advising user departments and consultants on evaluation criteria that can be stated within the tender document.
• Advising and assisting user departments and consultants on the evaluation of tender submissions above R200,000.
• Providing advice and assistance to the officials who do the technical evaluation to ensure compliance with required legislation.
• Overseeing the supplier data clean-up process.
• Reviewing trend analysis on the spending patterns per supplier linked to supplier categories.
• Managing the compilation and provision of comparative figures of analysis of spending patterns.
• Supporting the implementation of financial policies and systems to ensure effective and efficient acquisition and contract management.
• Assisting with the drafting and implementation of relevant policies and procedures affecting the operations of supply chain management.
• Implementing the standard operating process of vendor performance.
• Communicating with the service provider regarding performance management issues in terms of non-compliance on their performance.
• Reporting to the immediate superior on the identification of risks within the supply chain management system.
• Providing input and monitoring of the internal risk register.
• Specifying the listing criteria for accredited prospective service providers.
• Managing the process of authorization and amendments made to the supplier database.
• Approving the submission of awarded contracts on the contract registration application system of the National Treasury.
• Uploading long-term contracts on the local government database of the National Treasury.
• Distributing of new developments in the SCM arena to officials.
• Participating in meetings and providing information on specific Supply chain processes and procedures.
• Defining and confirming business processes for the section.
• Assisting audit teams when audits are performed with regard to the operations of the section.
• Managing the implementation of the record-keeping process of supplier database information.
• Managing the implementation of the record-keeping process for declaration of interest forms and gift registers.
• Ensuring that assets are maintained to an acceptable level.
• Maintaining a list of assets as determined by the Asset Management Policy.
• Drafting standard operating procedures for processes affecting the section’s operations and submitting them to the immediate superior for review.
• Investigating and drafting reports on specific supply chain matters for reference purposes and discussions with immediate superiors. 
• Ensuring that standard operating procedures are applied by subordinates and other role players.
• Monitoring attendance/conduct and output of subordinates and addressing deviation from agreed performance indicators through meetings/counseling and/or other approved methods designed to improve and motivate personnel.