Contract Positions at Petra Diamonds Limited

RESPONSIBILITIES:

• Monitor and track order progress, ensuring timely delivery of materials, products, or services.
• Coordinate with suppliers to expedite orders, resolve delivery issues, and ensure adherence to delivery schedules.
• Collaborate with internal teams, such as procurement, contracts, logistics, and production, to prioritize and expedite critical orders. 
• Proactively communicate with suppliers and internal stakeholders to provide updates on order status and any potential delays.
• Resolve any order-related issues or discrepancies, including quantity discrepancies, damaged goods, or quality concerns. 
• Maintain accurate records and documentation of order status, delivery dates, and related communication.
• Coordinate with freight forwarders or shipping companies to arrange transportation and track shipments. 
• Identify process improvement opportunities to streamline the expediting process and enhance delivery efficiency.
• Liaise with the procurement and contracts team to ensure that policy is appropriate and action implemented for:
• Definition of critical or long-lead items
• Establishment of procedures for requisitioning of materials and equipment, in line with material control requirements
• Basis for stock outs by material category.
• Minimum stock holding by category and size
• Services are rendered on time and in full.
• Establish and maintain good working relationships and an effective / sound communication system with the Supply Chain Function.
• Model behaviour that is consistent with the Company Safety Vision and Values.
• Takes cognisance of and adhere to Company policies, procedures and relevant legislation. Manage and report on non compliance issues.  
• Effective Team Player and Effective Self Management.

Requirements

MINIMUM REQUIREMENTS:

• Diploma (NQF Level 6) in Supply Chain OR equivalent.     
• Minimum 3 years’ experience in expediting, procurement, or supply chain roles.
• Proficiency in using inventory management or ERP systems.            
• Computer Literacy and Microsoft Office Suite

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Responsibilities:

• Purchasing materials according to required technical specifications, price, delivery schedule and terms, negotiating with main suppliers and periodically renewing price lists, terms and conditions. Initiating purchase orders according to the purchase requisitions and in alignment with standard procedures.
• Respond timeously according to importance, organisational priorities for all technical parts and spares requests made within the Group.
• Feedback given to internal client regarding the status of the request after sorting, organising according to priority.
• Facilitate and prepare for tender board meetings as required.
• Follow up on Quotations requested and ensure that the quotes requested are sent and delivered the same day.
• Negotiates trade terms and discount structures with suppliers.
• Ensure technical suppliers’ conformance within the Group Supply Chain policy and procedures. Compliance with the delegation of authority, segregation of duties, and governance. Adherence to Group Supply Chain Policies.
• Critical evaluation of supplier service, delivery lead times and quality on a continuous basis.
• Deliver ongoing cost savings through the implementation of cost saving projects through the application of lean principles. 
• Recommend new or alternative sources of supply by continually monitoring the supply market for new products or innovations according to standardisation and product testing procedures and by presenting to the Group Engineering Standards committee.
• Manage the supplier relationship with regards to effective and frequent communication.
• Ensuring timeous payment is made to supplier through correspondence with the Finance department.
• Follow up on all Query invoices with suppliers. Resolve all queries on the statement with Finance.
• Ensure that all Supply Chain reporting is aligned with standards, guidelines.
• Establish & maintain good working relationships and an effective / sound communication system with the Supply Chain Function
• Takes cognisance of and adhere to Company policies, procedures and relevant legislation. Manage and report on non compliance issues.
• Model behaviour that is consistent with the Company Safety, Health and Environment Vision and Values. Manage and report on non compliance issues.
• Effective Team Player and Effective Self-Management Management.

Requirements

Minimum Requirements:

• Bachelor's Degree or 3 year Diploma (NQF Level 7) in Supply Chain/Logistics or equivalent.
• CIPS/APICS certification.
• A minimum of 5 years’ experience in procurement with exposure to technical buying.
• Computer literate in MS Office Suite.
• Valid driver’s license.

 Advantage:

• AccPac operating system experience or similar ERP system.
• Technical engineering background with relevant qualification would be advantageous.