Current Hot Vacancies at Motus Aftermarket Parts

Position Overview

Cycle counts

• Investigate daily “can’t finds” and stock discrepancies where stock was credited
• Execute daily stock cycle counts on identified supplier codes
• All variances between actual stock and computer stock must be investigated and resolved

Stock movements

• Moving, packing and maintaining stock in the correct locations
• Resolving short and over supplies of stock

Maintain good housekeeping and safety standards at all times

• Maintain neat and tidy working area at all times
• Adhere to safety rules & regulations
• Adhere to company policies & procedures
• Identify and replace broken / damaged packaging
• Check stock as correctly labelled and binned in the correct location

Specific Role Responsibilities

Data capturing

• Capture IBT requests into branch
• Capture all invoices from local suppliers
• Capture all buy out invoices

IBT functions

•  Assessing and processing IBT requests into branch
• Generating IBT requests on behalf of sales staff from branches
• Resolving of IBT queries with branches

Count Stock

• Instructions for stock counts are interpreted according to company procedures
• The identified stock is prepared for counting according to company requirements
• Stock is checked and sorted for stock counts according to company counting requirements
• Stock is counted and recorded following company procedures

Administrative duties

• Filing of relevant documents and reports
• Written reports on findings
• Maintain notes on adjustment sheets

Qualifications and Experience

• Preferable grade 12, Literacy and Numeracy equivalent
• 3 years in an automotive aftermarket warehouse environment
• Stock control experience is essential

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Position Overview

• Verifying the correctness of all creditor-related documents sent to Head Office
• Ensure legal compliance of Tax invoices.
• Requesting Statements timeously
• Authorisation & payment of invoices
• Vendor application process
• Identification of errors and unusual items
• Processing of new supplier accounts
• Administration of branch supplier contracts
• Knowledge of local and foreign supplier

Specific Role Responsibilities

• Gaining a full understanding of the processing of creditors:
• The management of own portfolio of branches’ suppliers paid by Head Office
• Handling branch / supplier queries and requests
• Managing / checking / tracking of journals
• Follow-up of invoices / statements not received.
• Reconciling invoices, statements, and ERP System
• Proficiency in reconciliations
• All EFT’S have to be submitted to the supervisor 2 days before month end.
• Responsible for Vendor age analysis
• Valid reason/explanation to be provided for long outstanding items.
• Ensure Vendors are paid according to agreed terms and conditions to manage cash flow of company.
• Maintain and improve vendor and internal customer relations.
• Minimize and solve vendor and /or internal queries at lowest complex level.
• Liaison with Procurement departments within the Company and Admin people to solve GRIR issues.
• Check automatic reconciliation for manual matching.
• Assist with additional workload as well as rotation of allocated vendors when requested and/or required.
• Processing of EFT payments
• Solving queries across Business Units
• Interface with Debtors Department and Sales regarding deductions from supplier accounts relating to customers.
• Check that all invoices are accompanied by a statement and that balance brought forward is correct.
• Good understanding of foreign payments
• Forward proof of payments to suppliers when required.
• Verify B-BBEE status with vendors.
• Accurately capture company credit card transactions within the correct period
• Expense Claims
• Confirmation of intercompany Accounts
• Prepare budget.
• Processing of journals.
• Management of all payment cycle activities

Qualifications and Experience

• Grade 12- Essential
• Relevant certificate/diploma
• A Tertiary Qualification in Finance /Accounting would be advantageous.
• Minimum of 3 years’ experience in a similar role
• Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel.
• Previous exposure to the creditors function is a requirement.

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Position Overview

Binning

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked as per company standards

Specific Role Responsibilities

Picking

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done daily
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

 Scanner Control

• Issue scanners to all operators daily.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Qualifications and Experience

• Grade 12, Literacy and Numeracy equivalent
• At least 3 Years in a warehouse and or logistics environment- Desirable
• Spares/Motor/Engine parts knowledge, warehouse systems and procedures
• Clear criminal record

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Position Overview

• Acts as the first point of contact with the customer, portraying professionalism and confidence that delivers the ultimate in customer service
• Achieve the sales target set by the Sales/Branch/Retail Manager
• Manage counter sales and ensure that optimal customer potential is achieved.
• Plan, forecast and report on sales potentials by customer.

Specific Role Responsibilities

• Report all competitor pricing and activities.
• Report all customer information regarding delivery, telesales, and account problems.
• Achieve revenue targets and ensuring that new business is generated by growing customer base and increasing market share in the geographical area of responsibility.
• Build and strengthen customer relationships.   
• Receive inbound customer sales inquiries
• Cold calling when necessary
• Provide quotations, product, and service information
• Provide support and pricing details in response to inbound enquiries
• Assist all other departments (Accounts, Despatch, Warehousing, Receiving and Technical) to ensure good co-operation within the company does minimize customer queries.

Qualifications and Experience

• Matric
• Minimum of 2 years’ experience in a sales Spares/Motor/Engine environment- Essential 
• Extensive experience in an automotive sales environment dealing with customer needs.
• Technical background- Desirable
• Proven track record
• In depth product knowledge 
• Some business acumens, understanding the costs and breakeven scenarios of customer service delivery

Skills and Personal Attributes

• Should be able to carry out his/her responsibilities with little supervision
• Thorough knowledge of the geographical area of responsibility.
• Good planning and time management skills
• Be a good team player
• Negotiation skills
• Self-motivated
• Honest and show integrity 

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Specific Role Responsibilities

• Receive cash and cheque payments from drivers.
• Reconcile payment and credit documents on COD transactions.
• Liaise with RFC clerks on timely receipt of credit notes.
• Do COD refunds on receipt of the appropriate authorized and signed documentation.
• Balance takings for shift to invoice / credit notes.
• “Drop Cash” regularly at end of every shift.
• Fulfil all security controls in COD office.
• Filing and other ad hoc office tasks.
• Flexibility to perform, from time to time, any other duties (that do not necessarily fall within the ambits of this job description) as the management deem necessary

Qualifications and Experience

• Matric
• COD Experience

Skills and Personal Attributes

• Organised, accurate and honest
• Good numerical skills
• Basic administration skills
• Must be willing and able to work independently as well as part of a team.
• A quick learner and willing to bring discrepancies to light.
• A trustworthy and reliable individual.
• Good time keeping track record & ability to work under pressure.
• Ability to liaise with administration staff.
• Computer literate (Word, Excel, Outlook, etc)

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Position Overview

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued.
• Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.

Specific Role Responsibilities

• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor

Qualifications and Experience

• Grade 12
• At least 3 years delivery experience
• Valid driver license, with PDP- Essential

Skills and Personal Attributes

• Good time management skills- Essential
• Good communication skills
• Ability to work under pressure
• Must be honest and show integrity
• Sober habits
• Clear criminal record  

go to method of application »

Position Overview

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued.
• Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.

Specific Role Responsibilities

• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor

Qualifications and Experience

• Grade 12
• At least 3 years delivery experience
• Valid driver license, with PDP- Essential

Skills and Personal Attributes

• Good time management skills- Essential
• Good communication skills
• Ability to work under pressure
• Must be honest and show integrity
• Sober habits
• Clear criminal record