POSITION PURPOSE
Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset and cost accounting. Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to company records, files, and statements. Prepares financial and variance analysis as well as budget and rolling forecast.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the accurate and timely completion of assigned accounting functions.
- Reviews monthly financial reports and working paper files.
- Reconciles general ledger accounts as assigned.
- Completes required records and reports and maintains files as classified.
- Prepares journal entries and balances work in more complicated accounting areas.
- Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
- Preparing trial balances from source documents.
- Preparing Balance Sheets and Income Statements.
- Preparing notes to the reports.
- Preparing monthly JV accounts where applicable.
- Filing copies of final monthly reports.
- Participate in annual audit.
- Balancing intercompany loan accounts.
- Maintaining Shareholders Loan Schedules.
- Reviewing and Releasing creditors payments.
- Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
- Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
- Researches and resolves accounting errors and discrepancies.
- Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
- Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
- Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
- Keeps management informed of area activities and of any significant problems.
- Attends and participates in meetings as required.
- Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
- Responds to questions and problems politely and promptly.
- Ensures that clients are properly informed.
- Ensures that the Company’s professional reputation is projected and maintained.
- Assumes responsibility for related duties as required or assigned.
- Stays informed of developments in the accounting field and of changing governmental and legal requirements.
- Completes special projects as assigned.
- Ensures that Accounting Department work areas are clean, secure, and well maintained.
PERFORMANCE MEASUREMENTS
- Accounting documents, records, and reports are accurate, current, and timely.
- Accounting errors or discrepancies are promptly discovered and resolved (or referred).
- Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
- Management is appropriately informed of area activities.
- Accounting functions are completed in accordance with established standards, policies, and procedures.
QUALIFICATIONS
- Education/Certification: Bachelor’s degree in accounting or an equivalent combination of experience and training.
REQUIRED KNOWLEDGE
- Technical knowledge of accounting concepts, practices, procedures, and financial reports.
- Understanding of related regulations, statutes, and filing requirements.
- Knowledge of related computer applications.
EXPERIENCE REQUIRED
- Three or more years of previous property accounting and property listed fund experience preferred
- JV Accounting experience will be beneficial
SKILLS/ABILITIES
- Well organized and detail oriented
- Able to meet deadlines and manage projects
- Good math skills
- Good attention to detail and accuracy
- Cooperative and willing to assist others
- Able to use PC, calculator, and other basic business mechanisms
- Good Excel knowledge
- Strong analytical skills
- Work under pressure
- Understand pivots
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POSITION PURPOSE
Responsible for planning, organising, and directing various Facilities Management activities. Ensures the effective management and integration of multi – disciplinary activities within the built environment and the management of the output in relation to the client and the designated workplace. Implements policies and procedures and ensures that all Facilities are in accordance with established health and safety regulations. Ensures that services provided are of acceptable quality at optimal cost. Keeps Senior Management and clients well informed of area activities and significant problems. Trains, directs, and appraises assigned personnel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the planning, adaption, and implementation of effective Facilities management policies, procedures, and planning for the Broll Group.
- Assists Senior Management in developing short and long term goals and plans. Assists with client budget projections.
- Executes established operational goals and ensures that corporate wide plans are complemented and supported.
- Assists in developing policies and procedures for Facilities Management Facilities. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.
- Assumes responsibility for the effective management of the facilities.
- Procures and manages contractors in accordance with company policies
- Assists with the drafting of service contracts and agreements.
- Adapts and implements Service Level Agreements.
- Implementing reliability centered maintenance regimes.
- Management of operational hard and soft services.
- Management of staff and HR related activities.
- Advises on FM activities to senior Management and client
- Providing and sharing expertise required by other divisions within Broll.
- Report on weekly activities.
- Submit monthly and quarterly reports.
- Ensures client relationship management.
- Develops processes for effective site management.
- Ensures that the Facilities comply with established procedures, policies, regulations and codes with the parameters of acceptable Facilities Management practice
- Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.
- Acts as a liaison between the Company and all stake holders.
- Promotes goodwill and a positive image of the Company.
- Effectively supervises Facilities Management personnel, ensuring optimal performance.
- Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement.
- Identifies, develops, and implements training programs as appropriate.
- Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed in line with company policy.
- Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary and in accordance with company process and client requirements.
- Client Services
- Over and above the responsibilities related provision of Facilities Management services there is a management function of logistical support to events such as but not limited to:
- Event cleaning
- Event security
- Health & Safety
- Vendors
- Police services
- Traffic
PERFORMANCE MEASUREMENTS
- Good communication and coordination exists with departments. Assistance is provided as needed.
- Senior Management is appropriately informed of area activities and of any significant problems.
- Facilities personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided.
- Company facilities are well maintained and secure and meet the needs of the Company.
- Facilities Management are efficiently and cost effectively administered.
- Current and future Facilities Management needs are well planned and budgets are established and maintained.
- Effective business relations exist with vendors, contractors, and trade professionals.
QUALIFICATIONS
- Education/Certification: Relevant post matric qualifications.
- Additional Facilities Management qualification preferred.
- Strong knowledge of both Mechanical and Electrical.
REQUIRED KNOWLEDGE:
- Thorough understanding of Facilities Management.
- A good knowledge of budgeting, supplier management, management processes; space planning; planned maintenance; staff management.
SKILLS/ABILITIES:
- Excellent leadership abilities.
- Able to organise, coordinate, and direct team activities.
- Strong problem solving skills.
- Good communications skills.
- Able to use all related maintenance equipment and network applications.
- Good working knowledge of Microsoft Office.
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POSITION PURPOSE
Responsible for organizing, planning, directing, and controlling all operations of the Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing policies and procedures and modifies as needeEnsures that established policies, procedures, and legal requirements are followeCoordinates activities, ensuring that all subordinate areas of responsibility support Company objectives. Trains, directs, and appraises personnel. Ensures that services are delivered professionally and efficiently.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the effective and efficient administration and performance of leasing functions.
- Sourcing new leads
- Canvassing for new tenants and existing tenants for expansion
- Credit rating procedure
- Lease negotiation – including TI co-ordinations
- Lease preparation – including Capex documentation
- Assists other Leasing Consultants/ Property Managers with documentation, negotiations, priors etg. Maintains broker interaction i.meetings
- Follows up on commission invoicing and payment
- Ensuring reporting schedules are kept up to date on a monthly basis and variance reporting submitted to the Portfolio.
- Facilitates broker introductions by effectively: taking over deal from broker”
- Initiates renewal contact nine months prior to expiry
- Conforms to Capex philosophy and procedure including:
- Obtaining Portfolio Manager’s approval where rental is more than 5% less than budget / forecast
- m. Prepares lease Authority Request for Portfolio Manager’s / Property Manager ratification and submission
- to Landlord
- Prepare Leases Analysis Report, Capex Startup form and Trustee requisition on approval of Capex
- Achieves budgeted / forecasted net letup of space
- Ensures that Leasing actions are thoroughly documenteEnsures accurate accounting for and collection of accounts that are charged off.
- Performs miscellaneous Leasing functions as required.
- Ensures leasing strategies are compiled and kept up to date with market trends.
- Maintaining low levels of vacancy within the portfolio in line with Key Performance indicators, which will be amended from time to time.
Assumes responsibility for ensuring that professional business relationships are established and maintained with tenants.
- Represents the Company in lease negotiations with tenants.
- Fields tenant queries and follows up until finalised
- Undertakes site visits, for canvassing of tenants, and meeting of tenants on site.
- Assists Debtors with collections and account queries as required
- Takes up building related problems with Portfolio Manager/Property Manager/Operations manager
- Advices Leasing Administration of all tenants vacating and obtain reason for tenant promptly and timeously
- Ensures that requests, questions, and problems are courteously and professionally resolveEnsures that communications are effective and efficient.
- Ensures that the Company’s professional reputation is maintained.
Assumes responsibility for the effective and efficient marketing.
- Prepares and motivates appropriate marketing plan / strategy for vacancies including:
- Knowledge of market place and competition
- Maintaining image and presence in the market
- Coordinates advertising and signage.
Assumes responsibility for the effective and efficient budgeting.
- Assist in process by recommending:
- Market rentals, Ti rates, escalations etc.
- Letups and assumed vacates
- Monthly budget reporting and changes are updated and accurately included in the financial
- reporting.
- Ensures regular leasing strategy meetings are held and timeously updated in line with
- monthly reporting.
- Meeting of all deadlines as required from time to time.
Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.
- Assists, serves, and informs related departments as needed.
- Coordinates Leasing efforts with related departments.
- Keeps the Chief Financial Officer informed of area operations and of any significant problems. Provides recommendations to improve Leasing processes and effectiveness and ensure the integrity of Department processes.
- Completes required reports, records, and other documentation as required.
- Ensures effective and efficient internal communication.
- Attends and participates in meetings and committees as required.
Assumes responsibility for related duties as required or assigned.
- Ensures that changes in legal requirements and government regulations are integrated into current practices.
- Stays informed regarding changes in Leasing practices and trends.
- Ensures that work area is clean, secure, and well maintained.
- Completes special projects as assigned.
PERFORMANCE MEASUREMENTS
- Leasing functions are effectively and efficiently performed in accordance with established Company policies in addition, procedures, and with related legal requirements.
- Professional business relations exist with clients. Clients are appropriately assisted in resolving their problems. The Company is professionally represented in all business and legal matters.
- Required Leasing documentation, reports, and records are complete, accurate, and timely. Management is appropriately informed.
- Leasing personnel are well trained and effective, and their activities well coordinateAssistance and support are provided as needed.
- Good coordination and working relations exist with related department personnel. Assistance is provided as needed.
- Provide regular and accurate market surveys in respect of:
- New Developments
- Rentals
- Budget preparations
EDUCATION/CERTIFICATION:
- Matric
- Relevant tertiary qualification
REQUIRED KNOWLEDGE:
- Thorough knowledge of contracts, Leasing, servicing, and legal requirements.
- Understanding of Company default enforcement clauses.
EXPERIENCE REQUIRED:
- Five to seven years of progressive Leasing experience.
- Supervisory experience preferred.
SKILLS/ABILITIES:
- Excellent communication and public relations skills.
- Ability to work in stressful, high-pressure situations.
- Solid analytical and negotiating skills.
- Strong leadership and supervisory abilities.
- Able to operate computer applications, financial calculator, and other basic business equipment.
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