Current Vacancies at Virbac

The main activities for this role are:

• Timeous collection of receivables, compliant to relevant laws and policies, dealing with credit applications,
• reconciling customer accounts, credit claims timeously identified and debtor days within company targets.
• Minimize bad debt through proper credit management techniques, timeous and accurate transactions relating to bad debt,
• keeping insured debt figures up to date with relevant Credit insurance company and quarterly communication/reports to HQ on insured debt figures/reduced limits
• Preparation of dunning letters and dealing with handovers to attorneys
• Timeous completion of general ledger reconciliations and general ledger entries and assisting the financial department with accounting functions & non-inventory purchase orders on a day-to-day basis .
• Monthly reports on overdue accounts, discount figures, claims ageing, top customers, staff accounts  & debtor days.

To be successful in this role you will need to have:

Technical Skills

• A Tertiary qualification in Credit Management and an Accounting diploma will be beneficial
• 5-6 years’ experience and proven track record in credit management and related accounting functions(preferably in the animal health sector)
• Good working knowledge of relevant acts (Credit Act, POPI Act & VAT Act)
• Good working knowledge of Credit Control, Credit  Risk Management
• Computer Skills (Microsoft Office : Excel, Word, Powerpoint) & (Google Suite : Google Drive, Sheets, Docs, Forms, Slides)
• Relevant experience on ERP systems(i.e. Movex)
• Full proficiency in English and Afrikaans is essential
• Good reconciliation and accounting skills

Behavioural Skills

• Customer Focus
• Collaborates with others
• Communicate effectively
• Good copy writing skills
• Drives performance & results
• Demonstrate active listening and negotiation skills

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Area of responsibility 1: Management of People

Main activities

• Propose resource requirements Manage and support and appropriate organizational structure to meet
• the strategic missions, critical success factors and business outcomes for the department
• The recruitment of staff with the right experience, competencies and fit with the Virbac culture
• Provide ongoing feedback and coaching to direct reports in order to ensure they meet the expectations
• of performance, and to develop and support them in their role
• Ensure the implementation of:-
• proper performance definition (job description and objectives), evaluation (regular feedback, annual performance review and other appropriate performance management measures),
• reward and recognition and
• training and development processes (Individual development plans as appropriate)
• Ensure the communication and understanding of the company’s vision, values, culture and strategy, and
• fosters a positive, motivating working environment for all employees
• Assist in the implementation of programs to improve employee and team performance, satisfaction and retention
• Contribute to succession planning
• Encourage and facilitates interdepartmental teamwork
• Ensure the department proactively participates in all environmental, health and safety initiatives and complies with required policies and standards

Expected results

• To create, develop and retain an aligned, high performing, motivated team of people to achieve the desired outcomes of the department through coaching, mentoring, management, training and development to maximize the potential of the Supply Chain Team.

Area of responsibility 2: Inventory Management (Receiving)

Main activities:

• Ensure accurate receipt and inspection of all incoming stock according to SOPs
• Ensure capturing receipt of stock on the ERP system
• Distribute accurate and GDP compliant receipt documentation to relevant departments
• Ensures availability of packaging materials (pallets)
• Oversees the efficient picking of works orders for production and toll manufacturing
• Ensure prompt and accurate stock movement in accordance with issued picking slips
• Complete stock movement documentation accurately.
• Verify stock accuracy as and when required
• Handles high value and high scheduled medicine as required by relevant SOPs
• Prevent stock losses due to damage or security breaches
• Organize periodic stock verification through cycle counts and stock counts
• Ensure that stock ris RV’d to the correct locations
• Ensure that picking is done from correct locations
• Create rooster for cycle counts

Expected results

• Stock stored safely and efficiently in compliance with cGWP and SOPS

Area of responsibility 3: Reporting.

Main activities

• Ensure that all monthly reports of warehouse and distribution activities are completed on time and in full by the 5th of each month
• Ensure that day end assessment on work is issued to receiving personnel.
• Ensure that daily report are completed to ensure implementation KPI’s

Expected results

• Accurate and timeous reporting
• Area of responsibility 4: Warehouse Management

Main activities:

• Ensure warehouse infrastructure and materials handling equipment is maintained in good condition,
• managing maintenance and repairs as necessary
• Contribute towards a safe working environment and ensure no loss of time, accidents or damage to infrastructure
• Investigate and report incidents timeously and accurately.
• Ensure forklift is serviced at the required service intervals and maintenance and checks are carried out as required
• Reports any forklift issues to the service provider
• Manage space in the receiving warehouse with bin verifications and spot checks
• Ensure Constant communication with production team leaders, in order to plan and distribute workload
• Manage the workload according to the production schedule.

Expected results:

• Efficient management of warehouse infrastructure and inventory

Area of responsibility 4: Customer Service

Main activities

• Manages Customer Returns efficiently and as per SOP
• Oversees the efficient picking and packing of orders to meet customer service expectations
• Ensure documentation i.e. pick slips and credit claims is complete and accurate
• Investigates and resolves customer queries
• Expected results
• Meets customer service expectations

Area of responsibility 5: Compliance

Main activities:

• Keeps warehouse neat and tidy
• Complies with all safety and GMP regulations and procedures
• Operate material handling equipment according to standard operating procedures
• Maintains SOP in departments and ensure staff are trained on the SOPs
• Expected results:
• Operates a compliant facility

Requirements (Diploma and experience)

• Grade 12
• National Diploma in Warehouse Management or related (Advantage)
• cGWP training within last 24-month period

Skills

• Computer literacy
• Resource planning and prioritization
• Planning and organization
• Problem Solving and decision-making
• Report writing skills
• Effective communication skills
• Interpersonal and team relations skills
• Conflict resolution skills
• Numeracy
• Customer relationship skills

Exprience:

• Minimum 3 - 5 years warehousing related experience

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The successful candidate will have to be based in Cape Town -  Northern Suburbs

Area of responsibility 1:  Sales Performance

• To ensure the achievement of the sales budget and increase market share

Area of responsibility 2: Business Planning

• To maximize all sales opportunities and develop Virbac’s strong and distinctive position in the marketplace

Area of responsibility 3:  Report Adverse Drug Reactions and product complaints correctly

• To ensure that all ADR's and PC's are resolved amicably

Area of responsibility 4: To demonstrate effective business planning and implementation of plans to maximise potential of the area in line with Virbac strategies.

• To minimize cost of traveling and ensure that product focus is relevant to the strategy of the CA Business unit 

Area of responsibility 5: To develop and maintain the required competencies and skills relevant to the job title

• To ensure that the CA Business Unit has a well trained sales team that will be able to provide the client base with excellent and relevant technical information and support.

Requirements (Diploma and experience)

• Veterinary University Degree or Veterinary Nursing Diploma/Degree or 5 Years Veterinary pharmaceutical sales experience
• Marketing Diploma/Degree and/or SAAHA accreditation will be an advantage

Skills

• Technical product knowledge 
• Professional Selling Skills 
• Languages : English read, write and speak. Afrikaans : Speak 
• Financial knowledge in order to manage sales and expense budgets 
• Negotiation skills 6 Computer Literacy G Suite