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Job Description

POSITION PURPOSE

• Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset and cost accounting.
• Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors.
• Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data.
• Oversees and prepares entries and adjustments to company records, files, and statements. Prepares financial and variance analysis as well as budget and rolling forecast. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely completion of assigned accounting functions.

• Reviews monthly financial reports and working paper files.
• Reconciles general ledger accounts as assigned.
• Completes required records and reports and maintains files as classified.
• Prepares journal entries and balances work in more complicated accounting areas.
• Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
• Preparing trial balances from source documents.
• Preparing Balance Sheets and Income Statements.
• Preparing notes to the reports.
• Preparing monthly JV accounts where applicable.
• Filing copies of final monthly reports.
• Participate in annual audit.
• Balancing intercompany loan accounts.
• Maintaining Shareholders Loan Schedules.
• Reviewing and Releasing creditors payments.
• Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
• Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
• Researches and resolves accounting errors and discrepancies.

Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.

Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.

• Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
• Keeps management informed of area activities and of any significant problems.
• Attends and participates in meetings as required.

Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.

• Responds to questions and problems politely and promptly.
• Ensures that clients are properly informed.
• Ensures that the Company’s professional reputation is projected and maintained.

Assumes responsibility for related duties as required or assigned.

• Stays informed of developments in the accounting field and of changing governmental and legal requirements.
• Completes special projects as assigned.
• Ensures that Accounting Department work areas are clean, secure, and well maintained.

PERFORMANCE MEASUREMENTS

• Accounting documents, records, and reports are accurate, current, and timely.
• Accounting errors or discrepancies are promptly discovered and resolved (or referred).
• Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
• Management is appropriately informed of area activities.
• Accounting functions are completed in accordance with established standards, policies, and procedures.

QUALIFICATIONS

• Education/Certification: Bachelor’s degree in accounting or an equivalent combination of experience and training.

REQUIRED KNOWLEDGE             

• Technical knowledge of accounting concepts, practices, procedures, and financial reports.
• Understanding of related regulations, statutes, and filing requirements.
• Knowledge of related computer applications.

EXPERIENCE REQUIRED

• Three or more years of previous property accounting and property listed fund experience preferred
• JV Accounting experience will be beneficial

SKILLS/ABILITIES

• Well organized and detail oriented
• Able to meet deadlines and manage projects
• Good math skills
• Good attention to detail and accuracy
• Cooperative and willing to assist others
• Able to use PC, calculator, and other basic business mechanisms
• Good Excel knowledge
• Strong analytical skills
• Work under pressure
• Understand pivots

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Job Description

POSITION PURPOSE

• This role drives the strategic integration of digital technologies to optimize facilities management operations, fostering efficiency, sustainability, and innovation.
• By blending expertise in IFM with advanced digital tools, the incumbent will lead transformative initiatives that automate processes, leverage data insights, and enhance stakeholder value, aligning with organizational goals for operational excellence and environmental responsibility.
• The essential functions and basic duties incorporate five (5) core areas: Technology Integration & Optimization, Sustainability & Energy Management, Data Analytics & Automation, Project Implementation & Vendor Management, and Leadership & Change Management.
• Emphasizing a balanced integration of facilities operations with a primary focus on innovation and digital solutions to drive operational improvements.

KEY RESPONSIBLE AREAS

Technology Integration & Optimization

• Lead the seamless adoption of digital tools to unify systems and enhance asset and service management.
• Oversee CMMS, mobile applications, and supplier portals for streamlined workflows.
• Deploy smart building technologies, including IoT devices and sensors.
• Facilitate system interoperability across internal/external platforms.
• Identify process gaps and recommend digital enhancements.
• Optimize workflows through automation of routine FM tasks.
• Collaborate with IT for hybrid system architectures.

Sustainability & Energy Management

• Utilize digital innovations to promote eco-friendly practices and resource efficiency in facilities operations.
• Monitor energy consumption via IoT-enabled sensors.
• Identify savings opportunities through predictive analytics.
• Drive green initiatives with technology integrations.
• Promote sustainable asset management practices.
• Report on ESG metrics using automated data aggregation.
• Innovate low-carbon solutions for building operations.

Data Analytics & Automation

• Harness data-driven insights and automation to elevate operational performance and predictive capabilities.
• Analyze building system data for optimization trends.
• Implement predictive maintenance protocols.
• Automate work order generation and asset tracking.
• Leverage analytics for resource allocation decisions.
• Develop custom algorithms for FM-specific challenges.
• Ensure data governance in automated environments.

Project Implementation & Vendor Management

• Manage the full lifecycle of digital projects, ensuring timely delivery and robust partnerships.
• Lead end-to-end deployment of digital solutions.
• Employ continuous improvement frameworks like Lean.
• Negotiate and manage vendor relationships.
• Oversee budgeting and forecasting for tech initiatives.
• Mitigate risks in project execution.
• Facilitate cross-functional alignment in implementations.
• Evaluate emerging technologies for FM applicability.

Leadership & Change Management

• Cultivate a digitally agile culture while guiding teams through transformative initiatives.
• Lead change management for technology adoptions.
• Foster innovation mindsets across IFM teams.
• Develop clear succession planning for the team.
• Mentor direct reports in digital competencies and upskill junior staff in emerging technology.
• Collaborate with stakeholders (IT, HR, Finance).
• Drive cultural shifts toward digital transformation.
• Champion professional development in IFM tech.

PERFORMANCE MEASUREMENT

• Achieve efficient financial planning, budgeting, and forecasting to maximize profitability and resource optimization.
• Demonstrate proficient knowledge of IFM, asset lifecycle management, CAFM systems, IoT, AI, and related technologies.
• Excel in contract management, including SLA/KPI drafting for service excellence and continuous improvement via digital tools.
• Pursue ongoing CPD, targeting professional registration with bodies such as SACPCMP, ECSA, SAFMA, or SAAMA to support professionalization in the built environment.

EDUCATION / CERTIFICATION

• Bachelor's degree in Computer Science, Business Administration, Commerce, Facilities Management, or a related Built Environment discipline.
• Advanced certifications preferred Project Management Professional (PMP), Certified Facility Manager (CFM), or IoT/AI specializations (e.g., AWS Certified IoT or Google Cloud AI).

REQUIRED KNOWLEDGE

• Proven experience in deploying IoT, mobile applications, and AI solutions; project management competencies highly advantageous.

REQUIRED EXPERIENCE

• Minimum 3 years in managerial roles, with 5-7 years in Facilities Management, ideally including digital transformation projects.
• Professional Registration & Memberships
• Not mandatory, but advantageous: Registrations in built environment/IT fields (e.g., ECSA, SACPCMP); memberships in SAFMA, IFMA, or similar.

SKILLS/ABILITIES:

• Analytical thinking for data interpretation and trend forecasting.
• Strong communication (written and verbal) for stakeholder engagement.
• Decisive decision-making in fast-paced tech environments.
• Diagnostic skills for troubleshooting system integrations.
• Leadership to inspire high-performance teams.
• Negotiation for vendor and cross-functional partnerships.
• Planning and strategic foresight for long-term innovation.
• Problem solving with a focus on root-cause analysis.
• Adaptability in agile methodologies
• Ethical AI governance.

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Job Description

POSITION PURPOSE

• Responsible for the maintenance of the building. Completes preventive maintenance, installs new equipment, and assists with routine building maintenance. 
• Completes work order records and files all related maintenance paperwork.  Assists area staff as required, responds to the maintenance needs of different departments, and keeps management well informed.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for effectively completing assigned maintenance duties.

• Continuously checks and inspects buildings to identify maintenance needs.
• Responds promptly and efficiently to tenant maintenance requirements.
• Responds promptly and efficiently to duties allocated to you by the building supervisor or regional building manager.
• Checks all main outer and inner doors (broken glass, open and close properly etc.).
• Checks exterior of buildings and identify problem areas.
• Checks and replace lights inside ladies and gent’s toilets, foyers, passages, stairways, parking areas. Also checks external security lights.
• Checks all fittings in toilets (taps, basis, urinals etc.).
• Checks all equipment such as air-conditioning plant, standby pumps, sump pump, water tanks, water feature equipment etc.
• Checks all fire equipment along with the building supervisor.
• Ensures that you are familiar with how the emergency equipment functions and what the emergency procedures are.
• Performs a visual check of the electrical distribution boards to ensure no loose wiring, etc.
• Performs repairs where necessary and if these cannot be repaired, advise building supervisor immediately.
• Identifies daily maintenance issues, communicates with the building supervisor and schedules the work for your attendance.
• Inspects equipment, checks operating condition, and logs repair needs.
• Follows all safety rules and procedures, and operates equipment in accordance with established safety policies and department procedures. Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate.  Ensures that OSHA requirements are effectively implemented.

Assumes responsibility for tenant installations.

• Performs ad hoc quality control checks on tenant installations – during or on completion.
• Ensures premises are in satisfactory condition before the tenant moves in
• Along with the building manager assists tenants when they move into the premises
• Where necessary assists with the removal/relocation of partitioning

Assumes responsibility for establishing and maintain effective relationships with tenants.

• Maintains regular contact with tenants.
• Reports all items to building supervisor especially if tenants have lodged complaints.
• Ensures that urgent matters are reported immediately and attended to immediately.

Assumes responsibility for maintaining related records.

• Tracks and records repair and maintenance results.
• Completes work orders, lists materials issued and used, and files paperwork with appropriate personnel.
• Updates equipment maintenance records as appropriate.
• Completes equipment and supply orders as assigned.

Assumes responsibility for establishing and maintaining effective working relationships with area staff and with management.

• Assists area staff as needed.
• Ensures that management is appropriately informed of area activities.
• Attends meetings as required.
• Meets the maintenance needs of different departments throughout the facility.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area and grounds are clean, secure, and well maintained.
• Completes special projects as assigned.
• Familiarises himself with emergency numbers and contractor’s details in order to assist the building manager or act up in his absence.

PERFORMANCE MEASUREMENTS

• Maintenance assignments are completed in accordance with established policies and procedures.
• Safety regulations are closely followed.
• Maintenance records, work orders, and department logs are accurate and up-to-date.
• Equipment is well maintained and in good operating condition. Preventive maintenance is performed as scheduled.
• Management is appropriately informed of area activities and of any significant problems.
• Good communication and coordination exist with area staff and departments.

QUALIFICATIONS

• Education/Certification: Standard Eight (Grade10)
• Additional training in maintenance and repair procedures.

REQUIRED KNOWLEDGE

• Basic knowledge of maintenance functions and safety protocol.
• Able to read and follow blue prints.

EXPERIENCE REQUIRED

• Minimum of two years of related maintenance experience.

SKILLS/ABILITIES

• Able to work well independently.
• Attention to detail.
• Solid hand/eye coordination.

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Job Description

POSITION PURPOSE

• Responsible for the management of the Property. Ensure investment growth and maximum income of the Property through effective property management and asset control.
• Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.  Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.
• Develops and implements departmental and procurements policies and procedures and ensures that all operations are in accordance with established health and safety regulations.
• Ensures that services purchased are of acceptable quality at the least possible cost. Keeps senior management well informed of area activities and significant problems. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective operations management of the property and its facilities.

Property Management

• Keep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
• Attend meetings / functions related to successful operation of Property i.e. SAPOA, CJP etc.

Asset Management

• Control/schedule/implement regular preventative maintenance program in line with budget constraints
• Motivation of refurbishments, major repairs as appropriate
• Attend site meetings with contractors in respect of maintenance/expansion of projects
• Monitor progress
• Inspection / enforcement of tenant responsibilities during and on termination of lease terms
• Liaison with appropriate Government, Provincial and/or local authorities
• Responsible for Compliance of OSH Act

Client Reporting

• Provide accurate information to client according to agreed format timeously
• Analysis of monthly income /expenses
• Monitoring of turnover rentals
• Analysis of operating costs on a quarterly basis in terms of the approved forecasts
• Monitoring of all municipal recoveries (and general recoveries) on a monthly basis

Planning And Budgeting

• Preparation and completion of budgets by January each year
• Complete of forecasts timeously
• Review rental quarterly and ensure best possible rate achieved and maintained
• Assist in formulation of business plans for the unit
• 5 Year budget – preparation and control
• Quarterly review and monitoring results

Quarterly Expenditure / Analysis

• Set and motivate capex /TI philosophy per building in consultation with client
• Approve TI standard specification as recommended by the Project Manager
• Approve capex within authority limits
• Ensure we conform to capex philosophy and procedures
• Estimate new operating costs
• Ensure recovery of operational costs in accordance with Lease terms

Building Management

• Devise a five-year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
• Investigate/initiate proposals for refurbishments
• Maintain a hands-on control of projects in hand
• Review the building status/grade annually and maintain the standards within those grade
• Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate.  Ensures that OSHA requirements are effectively implemented

 Debtors Management

• Monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and approve legal action

Creditors Control 

Responsible for Management:

• Arrears
• Legal action
• Write-offs

 Parking Management

• Monthly / ad hoc interaction meetings all parkades
• In conjunction with the responsible person for parking, maintain accurate control of “in house” operated parkades

Tenant Manager 

• Deal with correspondence / interaction with tenants as required.
• Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.

 New Tenants

• Determination and recommendation of letting mandates (i.e. rental levels, installation cost etc.)
• Lease negotiation and maintenance of tenant relationships.
• Control of new leases and records of same

Control / oversee new installations (through technical manager where appropriate) including:

• Premises design
• Negation/liaison/control with/of professionals and contractors
• Sign off acceptance of complete premise

 Existing Tenants

• Renewal of Lease Agreement both direct and through Building Management where applicable
• Tenant liaison and public relations
• Control/arrangement of Centre promotions through merchants association/s or promotion committee/s
• Regular assessment of tenant’s turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties

 Expense Control

• Check and authorise payment of accounts
• Authorise cleaning, consumables, electrical and general maintenance orders
• Control wage and salary allocation
• Control municipal payments and recoveries there against
• Ensuring cost effectiveness and performance of contractors

Assumes responsibility for the effective maintenance and reporting of financial records.

• Oversees preparation of monthly, annual, and other management reports.
• Assesses and reports on monthly performance against budgets.
• Prepares and motivates consolidated monthly reports for submission to client

Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.

• Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
• Acts as a liaison between the Company and external contacts.
• Ensures effective coordination of external services with Company operations.
• Obtains and conveys information as appropriate.
• Promotes goodwill and a positive image of the Company.

Effectively supervises Property personnel, ensuring optimal performance.

• Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement.    
• Assigns and coordinates personnel. Directs daily operations.
• Identifies, develops, and implements training programs as appropriate.
• Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance.  Formulates and implements employee corrective actions as needed.
• Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.
• Reports on Operational expenses, foot traffic, security incidents etc.

PERFORMANCE MEASUREMENTS

• Good communication and coordination exists with departments. Assistance is provided as needed.
• Senior Management is appropriately informed of area activities and of any significant problems.
• Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided.
• Building/s are well maintained and secure and meet the needs of the Company.
• Property operations are efficiently and cost effectively administered.
• Current and future Property needs are well planned and budgets are established and maintained.
• Effective business relations exist with vendors, contractors, and trade professionals.

QUALIFICATIONS

• Education/Certification: Matric
• Additional related maintenance and property management training preferred

REQUIRED KNOWLEDGE

• Excellent understanding of property management procedures
• Knowledge of budgeting, service contracts, and leasing agreements

EXPERIENCE REQUIRED

• Five or more years of related experience, with at least two or more years of supervisory experience

SKILLS/ABILITIES

• Excellent leadership abilities
• Able to organize, coordinate, and direct team activities
• Strong problem solving skills
• Good communications skills
• Able to use all related maintenance equipment and computer applications

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Job Description

POSITION PURPOSE

• The Tender Administrator must highly organized and detail-oriented. The Tender Administrator will be responsible to support and assist the Tender Manager to ensure that the tender process is adhered to from start to finish; ensuring all tender documentation is complete and accurate.
• The Tender Administrator will have excellent administrative and communication skills, be able to work well under pressure, be able to work independently and be able to manage multiple tasks or tenders simultaneously.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Project control: Assist the Tender Manager in managing the tender process from start to finish;
• Searching, compiling and distributing of tender leads to stakeholders;
• Prepare and organize all tender documentation, ensuring accuracy and completeness;
• Compilation, packaging and signatures of tenders for delivery;
• Liaise with internal and external stakeholders to collect necessary information and documentation for tender responses;
• Coordination of submission of tender responses, ensuring deadlines are met;
• Ensure that all tender documentation is compliant with legal and regulatory requirements, as well as company policies and procedures;
• Support and assist the Tender Manager in analyzing and evaluating tender documents and data;
• Maintain accurate records/registers of tender activity, including tender status and results;
• Report on leads generated and tenders on a weekly basis;
• Provide administrative support to other team members in the PMO, as needed;
• Assist in the preparation of reports on tender activity and performance;
• Monitor and maintain the tender management software/document center, ensuring all information is up-to-date and accurate;
• Attend tender briefing sessions, if necessary;
• Delivery of tenders, where necessary;
• Availability to travel across the country.

PERFORMANCE MEASUREMENT

• Efficient and Effective administration: Outperform the expectations by being proactive, well organized, and take initiative following the necessary workplace policies.
• Industry Knowledge: Strive to familiarize himself/herself with Supply Chain Management Best Practices, National Treasury Regulations, PFMA, Facilities Management, etc.
• Continuing Professional Development (CPD) ensuring alignment with IFM pillars of creating a High Performance Culture. Striving to capacitate himself/herself with the necessary knowledge to better serve the tenders department, the Cluster, and the Group.

EDUCATION/CERTIFICATION:

• Studies in Business Administration, Public Administration or Supply Chain Management.

REQUIRED KNOWLEDGE:

• Supply Chain Management Best Practices; National Treasury Regulations; and PFMA will be consider advantageous.

EXPERIENCE REQUIRED:

• 1 – 3 years’ experience working in administration. Project management experience or training is an advantage

SKILLS/ABILITIES:

• Excellent administrative and organizational skills, with the ability to manage multiple tasks simultaneously;
• Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders;
• Ability to work independently and as part of a team, with a positive and proactive attitude;
• Proficient in Microsoft Office and tender/document management software (if applicable);
• Experience in Microsoft Projects is an advantage;
• Attention to detail and ability to maintain accuracy under pressure;
• Budgeting skills;
• Driver’s License will be considered advantageous.