Fresh Jobs at DHL

Job Purpose:

• Administer import/ export plans and processes to provide preparation and clearance of documentation through the relevant authorities and guide and advise customers on import/ export operations and regulations in line with business strategy and objectives, corporate guidelines and policies.

Key Tasks:

• Under direct supervision, provide day-to-day administrative support for activities such as arranging meetings, developing agendas, etc. for board department and/ or cross divisional projects
• Perform assigned tasks of generally repetitive nature to support other team members
• Undertake tasks such as data gathering, entering and validation
• Gather standard and readily available data for formulations of recommendations, decision papers and presentations
• Undertake preparation of routine reports and updates for decision papers and recommendations
• Enter and share routine information regarding results, analysis, etc. to keep teams updated
• Maintain and update files according to standard procedures
• Follow and achieve compliance with set processes and policies
• Check recurring routine issues faced during delivery, else escalate to supervisor for inputs and guidance

Skills:

• Office Administration, Scheduling, Procurement, Purchasing, Invoicing, Data Entry, Reporting, Accounting, Inventory Management, Facilities Management, Event Planning, Maintenance Management, Vendor Management, Process Improvement, Change Management, Translation Services, CRM, Microsoft Excel, Outlook, Telecommunications, DHL Business Knowledge, Business Processes, Stakeholder Management, Feedback

Qualifications & Key Requirements:

Education Level

• Vocational/Specialized/Technical/Certification

Experience Level

• Less than 2 years

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Role Outline

• This position involves the management of financial systems, procedures, and controls to provide accurate and reliable information, safeguarding assets, interpreting financial and operational information to facilitate appropriate action, implementing, monitoring, and controlling the budget, ensuring accurate and timely submission of monthly financial information, providing financial and commercial support, directing functions such as forecasting/budgeting, management accounting, and activity-based accounting, appraising operating results, directing, coordinating, and planning work activities of the team, and managing resources to optimize customer service  and "making DHL a great place to work".   

 Key Responsibilities

 Reviewing the General Ledger:

• Identify variations and take corrective action.
• Identify costs still required and raise journals accordingly.
• Investigate costs in the GL that have been incorrectly posted by a third party.
• Analyse account codes reports.
• Review weekly/monthly reports.
• Create weekly FLASH report.
• Prepare monthly FLASH report and send to relevant parties in line with G&Ls.

Compile and Review the Monthly Management Report:

• Create weekly Management Pack.
• Review against the GL to ensure correct figures are reported to Unilever.
• Interact with executives regarding commentary.

Monthly Reconciliations:

• Reconcile balance sheet accounts to identify errors and correct them.
• Review income statement reconciliations in relation to cost analysis per cost centre per prime code.
• Provide income and accurate information regarding cell phone reconciliations.
• Ensure stock loss valuations are correct.
• Manage the stationary usage analysis.
• Prepare Month-end and International external pack.
• Meet and exceed operational service levels.

Drive and Develop Team Culture:

• Encourage and reward constructive internal completeness to benefit the client, DHL, and individual employees.

Compliance with Statutory and Company Policies and Procedures:

• Health and Safety.
• Employment Equity.
• Labor Relations.
• Legislative.
• Environmental Issues.
• Ensure regular monitoring is maintained at a high level of compliance.

Human Resource Management:

• Ensure appropriate staffing levels.
• Ensure high level of competence in staff.
• Manage industrial relations by ensuring appropriate disciplinary actions are taken.

Quality Control:

• Budget Management.
• Delivery of KPIs.

Leadership and Management of the Admin Team:

• Communication, Staff Motivation, Staff Discipline, Performance Management, Training and Development, Change Management.
• Delivery of a secure, clean, and fair work environment for team members.
• Team Building and Morale Management.
• Ensuring compliance of SOPs (Standard Operating Procedures).
• Operating IT systems as required.

Working in a Physically Demanding Environment:

• Ability to meet deadlines and meet KPIs.

Financial Reporting:

• Review all balance sheet reconciliations to ensure accurate reporting and avoidance of unanticipated costs.
• Preparation of half-year and year-end statutory reports for Corporate submission.
• VAT, Company Tax, Deferred Tax, and regulatory and tax pack reporting as necessary.
• Annual budget preparation.
•  Development of Management reporting to Operations.
• Optimization of working capital and cash flow management.

Implementation and Maintenance of Financial Controls:

• Work with Business Unit management to develop strategic commercial opportunities to enhance profitability.
• Maintain and enhance decision-making through the provision and use of first-class financial information based on strong operational information and controls.
• Initial preparation of PRB documentation for contract acquisitions, capex, and other commercial opportunities as well as the management of post approval process including back checks.
• Provide thorough coordination and oversight of budget and quarterly forecast processes.
• Determine and implement performance analyses and reporting processes.
• Ensure accuracy and integrity of DHL GL ensuring process and require review and clearing of balance sheet reconciliation items.

Process Control:

• Review management and control of transaction processing within the business and in particular the accuracy and integrity of the source process.
• Ensure compliance with all Group and local deadlines and requirements.

Financial Management Development:

• Management of the development and succession of financial personnel within the DC structures.
• Provide direction and advice to senior management in relation to risk, commercial contracts, approval of business cases, and overall approach to managing financial performance.
• Ensure compliance with all local statutory accounting rules and requirements.
• Interpretation of financial and interrelated operational information.

Submitting Monthly Financial Information:

• Accurately and timely to meet deadlines.
• Provide the management of the Distribution Centre with the appropriate level of Financial and Administrative skills and support.
• Act as a link between the financial/administrative processes and operational functions.

Qualifications/ Skills/Competencies/Experiences

• Matric.
• Charted Management Accountant/ Diploma in Cost and Management Accounting.
• BCom with Management/ Cost Accounting experience in an operational environment.
• Expected Educational Qualification – CA.

Languages

• English - verbal and written