Fresh Jobs at Excellerate JHI

About the role

• As Head of Finance and Administration, you will oversee and manage all aspects of the Client Portfolio Financial Department, develop systems that cater for the reporting needs of Property Owners and applying material and manpower resources to achieve objectives outlined in the strategy specific to minor organizational function.

What you will bring

• B Com Accounting / Financial Management or CA (SA)
• 3 years articles
• 5 years relevant experiencein the property management industry essential
• Computer literacy in SAP/SAP BI, MS Office - Excel Advanced, Outlook and Word
• Detailed knowledge of all financial policies, procedures and processes, capital expenditure, contract management legal aspects, income statements, balances sheets, budgets, forecasts, IFRS and Tax.

What you will be doing

Portfolio Management and Reporting:

• Overall control and management of the Finance, Leasing, Billing, Accounts Payable, Procurement, Credit Control and Management Company Reporting for the Portfolio.
• Managing and providing guidance to Reporting and Operational Financial Managers
• Assisting in and reviewing of deliverables due to client:
• Provide Management information and reports
• Pro-active communication with and feedback clients
• Provide ad-hoc reports as required
• Handling of queries related to financial reporting
• Auditing & Analytical explanations
• Adjustment Account Management
• Management information and reports
• Monthly statutory reporting
• Cash management and distributions to owners and coowners
• Attend monthly Manco meetings with client
• Management of cashflow and owner payments including management of banking
• Calculation and management of client KPI scorecard
• BEE Spend management
• Compilation of OPSCO report and attending the
• OPSCO meeting.
• Maintenance of Standard Management Pack
• Maintenance and enhancing of policies and procedures
• Drafting new policies as and when required by landlord and management company.
• Budgeting and Forecasting 
• Management of contractual information input in SAP and other related systems
• Lease audits
• Automation of processes with regards to reporting and management fees.
• Liaise with IT on a continuous basis to improve reporting and ensure automatization of reports.
• Review results for the Business Unit
• People Management
• Risk and Compliance
• Credit vetting and legal

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About the role

• We are seeking a skilled and experienced Debtors Administrator to manage the collection of clients’ rentals to ensure healthy cash flow and control of all debtors' accounts. Maintain good long-term customer and client manager relationships.

What you will bring

Inherent requirements for the position (non-negotiable)

• Matric with Accountancy as a subject
• Strong technical background and skills.
• At least 2 years’ relevant experience in rent collection
• Computer literacy (MS Office)
• Additional demonstrable requirements:
• Administration Skills

What you will be doing

Financial Management & Allocations

• Process bank allocations and journals to correct payments.
• Investigate, report, and resolve credit balances.
• Compile monthly disbursement packs, including invoices, adjustments, and utility schedules.
• Balance daily cashflow of incoming/outgoing payments and process landlord payments when required.

Arrears & Collections

• Conduct telephonic and email collections, updating arrears reports with action plans.
• Issue internal Final Demand Letters and liaise with attorneys for landlord-directed legal action.
• Recommend summons/legal proceedings and follow up on attorney accounts.
• Negotiate payment plans and acknowledgements of debt with tenants.

Tenant & Legal Liaison

• Manage deposit refunds and interest reversals where applicable.
• Process legal invoices, recover costs from tenant accounts, and ensure timely payments to attorneys.
• Maintain accurate tenant master data (addresses, contacts, etc.) in SAP.

Utilities & Reporting

• Upload consumption slips to portals before statement runs.
• Reconcile utility charges against DA Metering schedules and adjust pre-billing reports.
• Manage diesel recoveries, including journal processing and coordination with finance.
• Ensure tenant statements and utility advices are distributed promptly.

Turnover & Compliance Reporting

• Collect monthly tenant turnover figures and compile schedules for landlord packs and EXCO submissions.
• Prepare weekly arrears and landlord reports, ensuring deadlines are met.

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About the role

• As a Lease Controller, you will play a critical role in overseeing and managing control on all contracts. Take responsibility for data integrity (building and tenant). Handle audit queries. To oversee the financial processes and reporting to clients and establish and maintain effective support services for the property management functions.
• Your expertise will support the effective delivery of financial reporting to clients and the seamless operation of property management services.

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12 with Accountancy as subject.
• Minimum 3-5 years of relevant experience in lease reporting, data integrity management, and tenant administration within property management 

Additional demonstrable requirements:

• Associate Accounting Technician qualification will be a recommendation.
• Advanced skills in MS Office, including Excel for detailed financial analysis and Word for documentation. Experience with property management systems, example SAP and MDA.
• Strong numerical ability to perform complex calculations accurately, including financial adjustments, commission calculations, and reconciliation tasks.
• Familiarity with legal and financial aspects of leasing, including house rules, insurance policies, and contract management.
• Strong administrative skills to support efficient office operations.
• Excellent time management abilities to prioritize tasks effectively and meet deadlines.

What you will be doing

Lease Commission

• Lease checking & invoicing of commission on SAP

Data Integrity

• Ensure accuracy and reasonableness of contract summaries and link contract information to space pockets.
• Manage tenant balances for new clients and sold buildings, and maintain data integrity on Nicor.

Tenant Adjustments

• Implement corrections and changes as directed by the Property Manager and Accounts Receivable team.
• Perform annual adjustments for parking and levies.

Audit

• Handle audit queries, implement audit requirements, and assist with tenant account adjustments.

Commissions

• Calculate commissions and stamp duty, compile commission batch journals and reconciliation to GPS income

Monthly reports

• Monthly reporting for the client to financial Manager timeously