Ivanhoe Mines is a leading diversified mining company focused on discovering, developing and producing the critical resources essential for a low-carbon future. With a portfolio of tier-one assets, we provide exposure to copper, zinc, nickel, palladium, platinum, rhodium and other green metals. We believe that mining, done right, with purpose, vision, and...
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Purpose of the role:
- Ivanhoe Marketing is a newly established Commodity marketing, Sales and Logistics entity within the Ivanhoe Group of Companies.
- Streamlining of timely, accurate and controlled approval and processing of supplier invoices in line with company policies and financial procedures.
Experience required:
- Minimum Qualification - National Senior Certificate (matric) and relevant qualification advantageous
- Minimum of 3 to 5 in Financial and Management Accounting
- Previous Experience in Transporter Invoices would be an advantage.
- Excellent computer skills including proficiency in Microsoft Excel
- Experience in Logistics cost analysis is an advantage.
Duties and Responsibilities:
Supplier Invoice Approvals and Payments
- Liaise and Build relations with LPS’s / Service Providers Finance Departments
- Review, verify, and approve supplier invoices for accuracy, validity, and compliance with agreed rates, tonnages, and supporting documentation
- Resolve all queries with the respective entities, ensuring that number of queried items for any LSP is minimal.
- Follow up on all invoices till finally approved and any issues are resolved timeously.
- Monitor invoice ageing and ensure deadlines and payment terms are met.
- Follow up on the payment of invoices and any potential delays or queries with the respective entity.
Collaboration
- Ensure seamless data sharing between logistics and finance systems.
- Ensure data is updated timeously for ease of retrieval.
- Provide guidance to all Logistics Service providers on any failings and provide corrective action.
- Communicate both internally and externally to find solution driven results.
Software Processes
- Update of the monthly Inland Transportation Rates.
- Ensure all actions done are inserted under the “Diary of Events” ensuring clear understanding for all stakeholders in event of queries being raise.
- Checking data on the Companies Software System.
Other
- Identify and implement improvements to streamline invoice processing and approval workflows.
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Suitable candidates must possess the following minimum qualifications and skills:
- Diploma or Degree in Building, Construction Management or related field.
Suitable candidates must have the following work experience
- Minimum 8–10 years’ experience in building construction within mining, infrastructure or industrial environments.
- Proven experience supervising contractors on site.
- Strong understanding of structural and finishing work.
- Experience working in multi-contractor environments is advantageous.
The successful candidate will be responsible for, but not be limited to:
Building Works Supervision
- Oversee all building-related activities including concrete works, bricklaying, plastering, roofing, finishes and structural elements.
- Ensure all work is executed in accordance with approved drawings, specifications and standards.
- Monitor daily site activities and ensure correct construction methods are applied.
- Ensure proper sequencing of work to avoid clashes and inefficiencies.
Contractor Management and Capability Development
- Provide direct supervision and guidance to local contractors on site.
- Assist contractors in interpreting drawings, specifications and construction requirements.
- Identify skill gaps and provide practical, hands-on support to improve execution.
- Ensure contractors understand required quality standards and workmanship expectations.
Quality Control and Assurance
- Ensure all structural and finishing works meet required quality standards.
- Work closely with QA/QC Supervisor to inspect and verify work at key stages.
- Identify defects early and implement corrective actions before work progresses.
- Prevent rework through proactive monitoring and intervention.
Coordination with Other Disciplines
- Coordinate building works with civil, electrical and other construction activities.
- Ensure alignment between different workstreams to avoid delays or rework.
- Participate in site coordination meetings to ensure integrated execution.
Schedule and Progress Management
- Ensure building activities are executed in line with project schedule.
- Monitor progress against plan and escalate delays or constraints.
- Assist in implementing corrective actions to maintain schedule integrity.
Material Usage and Control
- Ensure proper use of materials in line with specifications and quantities.
- Work closely with Materials Controller to ensure availability and accountability.
- Prevent wastage, misuse or theft of materials.
Risk Management
- Identify risks relating to workmanship, sequencing, contractor capability and quality.
- Implement mitigation strategies to prevent delays and cost overruns.
- Escalate risks that could impact project delivery or quality outcomes.
Risk Management
- Identify risks relating to workmanship, sequencing, contractor capability and quality.
- Implement mitigation strategies to prevent delays and cost overruns.
- Escalate risks that could impact project delivery or quality outcomes
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Suitable candidates must possess the following minimum qualifications and skills
- Diploma or Degree in Supply Chain, Procurement, Quantity Surveying or related field.
- Experience working with contractors or project-based procurement environments.
- Strong understanding of material pricing, sourcing and supplier management.
- Exposure to ERP systems (e.g. JDE, SAP or similar) advantageous.
Suitable candidates must have the following work experience
- Minimum 5–8 years’ experience in procurement, buying or estimating within construction, mining or infrastructure environments.
The successful candidate will be responsible for, but not be limited to:
Procurement Support and Execution
- Facilitate sourcing of materials required for construction activities.
- Ensure procurement is conducted through approved suppliers and frameworks where applicable.
- Assist contractors in obtaining competitive quotations and ensuring fair pricing.
- Standardise procurement processes across multiple contractors to ensure consistency and control.
Cost Estimation and Pricing Support
- Assist in preparing cost estimates for construction work packages.
- Validate contractor pricing to ensure accuracy and alignment with market rates.
- Identify potential cost overruns at early stages and propose mitigation strategies.
- Support Quantity Surveyors in aligning procurement costs with overall project budgets.
Commercial Governance and Control
- Ensure all procurement activities comply with company policies and procedures.
- Prevent unauthorised purchasing and ensure proper approval processes are followed.
- Monitor supplier selection to prevent bias, favouritism or potential fraud risks.
- Ensure full documentation and audit trail for all procurement transactions.
Supplier Management and Coordination
- Liaise with suppliers to ensure timely delivery of materials.
- Resolve supply chain issues impacting construction progress.
- Monitor supplier performance in terms of cost, quality and delivery.
- Support development of a reliable supplier base for community contractors.
Contractor Support and Capability Development
- Provide guidance to contractors on procurement processes and best practices.
- Support contractors in understanding pricing structures and cost drivers.
- Assist in building procurement and commercial awareness within local contractors.
- Ensure contractors operate within financially sustainable parameters.
Integration with Project Execution
- Work closely with Construction Manager, Supervisors and QS team.
- Ensure procurement aligns with construction sequencing and schedule requirements.
- Support planning by ensuring materials are available when required.
- Prevent delays caused by procurement inefficiencies.
Risk Management
- Identify risks related to supplier availability, pricing volatility and procurement delays.
- Implement mitigation strategies to ensure continuity of supply.
- Monitor for abnormal pricing trends or irregular procurement patterns.
- Escalate risks that could impact project delivery or cost control.
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Suitable candidates must possess the following minimum qualifications and skills
- Diploma or Degree in Civil Engineering or related field.
- Strong experience in bulk earthworks, compaction and drainage systems.
- Proven experience supervising contractors on site.
- Experience working in multi-contractor environments advantageous.
Suitable candidates must have the following work experience
- Minimum 8–10 years’ experience in civil or earthworks construction within mining, infrastructure or industrial environments.
The successful candidate will be responsible for, but not be limited to:
Civil and Earthworks Supervision
- Oversee all civil and earthworks activities including excavation, backfilling, compaction, grading, drainage installation and foundation preparation.
- Ensure all work is executed according to approved drawings, specifications and method statements.
- Monitor site conditions and ensure appropriate construction techniques are applied.
- Ensure proper preparation of platforms and foundations to support downstream construction activities.
Technical Control and Verification
- Verify compaction levels, material suitability and layer thickness in accordance with specifications.
- Ensure correct materials are used for fill, sub-base and structural layers.
- Monitor tolerances, levels and alignments to ensure accuracy.
- Identify technical deviations early and implement corrective actions.
Contractor Management and Capability Development
- Provide direct supervision and hands-on guidance to local contractors.
- Assist contractors in understanding drawings, specifications and execution methods.
- Identify technical skill gaps and provide practical support to improve execution quality.
- Ensure contractors understand the importance of correct sequencing and preparation.
Quality Control and Integration with QA/QC
- Work closely with QA/QC Supervisor to ensure inspection and approval of works at key stages.
- Ensure all testing requirements (e.g. compaction tests, material tests) are completed and compliant.
- Prevent progression of work where quality standards are not met.
Coordination with Construction Team
- Coordinate civil works with building, electrical and other construction activities.
- Ensure civil works are completed in time to allow follow-on activities.
- Participate in coordination meetings to ensure integrated execution
Schedule and Progress Management
- Ensure civil activities are executed in line with project schedule.
- Monitor progress and identify potential delays.
- Escalate constraints and assist in implementing corrective actions.
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Suitable candidates must possess the following minimum qualifications and skills
- Degree or Diploma in Construction Management, Engineering or related field.
- Proven experience managing multiple contractors on complex projects.
- Strong understanding of project execution in a mining environment.
- Experience working with emerging or developing contractors is advantageous
Suitable candidates must have the following work experience
- Minimum 10–15 years’ experience in construction within mining or heavy industry.
The successful candidate will be responsible for, but not be limited to:
Project Delivery Accountability
- Assume full accountability for delivery of all community-linked construction work packages.
- Ensure all work is executed in line with approved scope, timelines and specifications.
- Coordinate multiple contractors operating simultaneously across different work fronts.
- Prevent fragmentation of execution by maintaining central control and accountability.
- Ensure alignment between contractor outputs and overall project milestones.
Contractor Oversight and Development
- Provide structured oversight and direct management of local contractors.
- Identify capability gaps and implement practical support mechanisms.
- Ensure contractors understand scope, sequencing, and technical requirements.
- Actively develop contractor capability through hands-on engagement and guidance.
- Monitor contractor performance and intervene where performance risks arise.
Integration with Project Controls
- Work closely with the Project Control Planner to ensure all work is properly scheduled.
- Ensure that contractor activities are aligned with the integrated project schedule.
- Monitor progress against plan and implement corrective actions where required.
- Provide input into forecasting, progress tracking and reporting.
Commercial and Cost Oversight
- Work closely with Quantity Surveyors to ensure accurate measurement and valuation of work.
- Ensure contractors operate within agreed commercial frameworks.
- Prevent cost overruns through proactive management of scope and execution.
- Support dispute resolution and ensure fair and accurate contractor compensation.
Quality and Technical Assurance
- Ensure all work meets required engineering and construction standards.
- Work closely with QA/QC to enforce structured quality control processes.
- Prevent rework through proactive supervision and early issue identification.
- Ensure technical specifications are clearly communicated and adhered to.
Safety and Compliance
- Ensure all construction activities comply with mine safety standards and regulations.
- Work closely with the Safety Officer to enforce safety procedures and training.
- Promote a strong safety culture among local contractors.
- Prevent incidents through proactive supervision and enforcement of standards.
Stakeholder and Community Alignment
- Ensure that local contractor participation meets SLP and stakeholder expectations.
- Support engagement with community stakeholders where required.
- Ensure delivery outcomes align with commitments made to local communities.
- Mitigate risk of escalation to regulators (DMRE).
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Suitable candidates must possess the following minimum qualifications and skills
- Diploma or Degree in Electrical Engineering or related field.
- Strong experience in electrical systems, distribution and installation standards.
- Valid trade qualification (Electrician) advantageous.
- Registration with relevant professional body advantageous.
- Proven experience supervising contractors on site.
Suitable candidates must have the following work experience
- Minimum 8–10 years’ experience in electrical installations within mining, construction or industrial environments.
The successful candidate will be responsible for, but not be limited to:
Electrical Works Supervision
- Oversee installation of electrical systems including cabling, switchgear, distribution boards, control panels and associated equipment.
- Ensure all work is executed in accordance with approved drawings, specifications and method statements.
- Monitor installation practices to ensure correct techniques and standards are applied.
- Ensure proper routing, termination and protection of electrical systems.
Technical Control and Compliance
- Verify that all electrical installations meet engineering specifications and statutory requirements.
- Ensure compliance with relevant electrical codes, regulations and mine standards.
- Monitor adherence to installation standards including earthing, bonding and protection systems.
- Identify technical deviations and implement corrective actions.
Safety Management and Risk Mitigation
- Enforce strict electrical safety procedures across all activities.
- Ensure all work is conducted in a safe manner, including lock-out/tag-out (LOTO) procedures where applicable.
- Identify and mitigate risks associated with electrical installations.
- Work closely with the Safety Officer to ensure alignment with mine safety requirements.
Testing and Commissioning Support
- Oversee testing and commissioning of electrical systems.
- Ensure all systems are tested, verified and certified before energisation.
- Validate test results and ensure compliance with required standards.
- Support handover of electrical systems to operations.
Contractor Management and Capability Development
- Provide direct supervision and technical guidance to local contractors.
- Assist contractors in understanding drawings, specifications and installation requirements.
- Identify skill gaps and provide practical support to improve execution quality.
- Ensure contractors understand safety requirements and compliance standards.
Coordination with Construction and Engineering Teams
- Work closely with Civil, Building and Electrical Supervisors to ensure alignment.
- Ensure survey activities are integrated with construction sequencing.
- Support engineering teams in verifying design implementation on site.
Schedule and Progress Management
- Ensure electrical works are executed in line with project schedule.
- Monitor progress and identify potential delays.
- Escalate constraints and assist in implementing corrective actions.
Material and Equipment Control
- Ensure correct materials and equipment are used in electrical installations.
- Work closely with Materials Controller to ensure availability and accountability.
- Prevent misuse or incorrect installation of electrical components.
Risk Management and Governance
- Identify risks related to electrical safety, compliance and installation quality.
- Implement mitigation strategies to prevent incidents and delays.
- Ensure full documentation and audit trails for all electrical installations and testing.
- Escalate any risks or non-compliance immediately.
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Suitable candidates must possess the following minimum qualifications and skills:
- Diploma or Degree in Supply Chain, Logistics, Materials Management or related field.
- Strong understanding of inventory control systems and processes.
- Experience working with ERP systems (e.g. JDE, SAP or similar).
- Experience in managing high-volume and high-value materials environments.
Suitable candidates must have the following work experience
- Minimum 5–8 years’ experience in materials control, stores or inventory management within mining, construction or industrial environments.
Materials Receiving and Verification
- Oversee the receipt of all materials allocated to community construction activities.
- Verify quantities, specifications and condition of materials received.
- Ensure all materials are properly recorded and matched to purchase orders and delivery documentation.
- Identify discrepancies and escalate where required.
Materials Storage and Control
- Ensure materials are stored in a structured, secure and organised manner.
- Implement controls to prevent damage, deterioration or loss of materials.
- Maintain clear segregation between different contractors, projects and material types.
- Ensure high-value and critical materials are adequately secured.
Materials Issuing and Tracking
- Control the issuing of materials to contractors based on approved requests and work requirements.
- Ensure all material movements are properly documented and authorised.
- Maintain accurate records of material issued, returned and consumed.
- Track material usage against project scope to identify inefficiencies or abnormal consumption.
Integration with Stores and Supply Chain
- Work closely with the Stores team to ensure alignment of inventory and material availability.
- Coordinate replenishment requirements based on consumption patterns.
- Ensure all material transactions are captured accurately within the relevant systems (JDE or equivalent).
- Support standardisation of material control processes across all work areas.
Rotables and Salvage Yard Integration
- Ensure that reusable components and rotables are properly managed and tracked.
- Coordinate with the salvage yard to recover usable materials and components.
- Ensure materials removed from equipment are correctly accounted for and either returned to stores, repaired or scrapped in line with procedures.
- Support optimisation of asset utilisation by reducing unnecessary procurement of new materials.
Contractor Management and Compliance
- Ensure contractors follow proper material request and usage procedures.
- Prevent unauthorised withdrawal or misuse of materials.
- Educate contractors on material control processes and accountability requirements.
- Monitor contractor behaviour to identify risks relating to misuse or inefficiency.
Cost Control and Waste Management
- Monitor material usage against planned quantities and budgets.
- Identify areas of excessive consumption, wastage or inefficiency.
- Support Quantity Surveyors and Construction Manager in controlling material-related costs.
- Implement corrective actions to reduce waste and improve efficiency.
Risk Management and Governance
- Identify risks relating to material losses, theft, misuse and poor control.
- Implement preventative controls to mitigate these risks.
- Ensure full audit trail for all material transactions.
- Support internal audit requirements and compliance reviews.
- Escalate any irregularities or suspicious activities immediately.
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Suitable candidates must possess the following minimum qualifications and skills
- Degree or Diploma in Engineering, Construction Management or Project Management.
- Strong experience with planning software (Primavera P6, MS Project or equivalent).
- Experience working in multi-contractor environments.
- Strong understanding of construction sequencing and project controls.
Suitable candidates must have the following work experience
- Minimum 5–8 years’ experience in project planning within mining, construction or infrastructure projects.
The successful candidate will be responsible for, but not be limited to:
Schedule Development and Integration
- Develop detailed schedules for all community construction work packages.
- Integrate contractor activities into the overall project master schedule.
- Define logical sequencing, dependencies and critical paths.
- Ensure alignment between different disciplines (civil, building, electrical).
Progress Monitoring and Reporting
- Track actual progress against planned schedules.
- Identify variances, delays and deviations from baseline plans.
- Provide regular progress reports to Construction Manager and project team.
- Maintain accurate and up-to-date schedule information.
Coordination of Multiple Contractors
- Ensure alignment of activities across multiple contractors working simultaneously.
- Prevent clashes, inefficiencies and sequencing conflicts.
- Facilitate coordination between different workstreams and disciplines.
- Support structured execution across fragmented work packages.
Forecasting and Early Warning
- Identify potential delays and risks before they impact the project.
- Provide forecasts of completion dates and critical milestones.
- Highlight areas requiring intervention or additional resources.
- Support proactive decision-making by management.
Integration with Construction and Commercial Teams
- Work closely with Construction Manager and Supervisors to align planning with execution.
- Ensure physical progress on site is accurately reflected in schedules.
- Coordinate with Quantity Surveyors to align progress with cost reporting.
- Support alignment between planning, procurement and material availability.
Schedule Control and Discipline
- Ensure all work is executed according to approved schedules.
- Prevent ad hoc or unplanned work that disrupts sequencing.
- Maintain discipline in planning processes across contractors.
- Ensure all changes to schedules are properly reviewed and approved.
Risk Management
- Identify risks related to sequencing, resource allocation and contractor performance.
- Implement mitigation strategies to minimise schedule impact.
- Monitor trends in delays and address root causes.
- Escalate risks that may impact project milestones.
Data Management and Systems
- Maintain scheduling systems (e.g. Primavera, MS Project or equivalent).
- Ensure accuracy and integrity of planning data.
- Generate reports, dashboards and analysis for management.
- Support continuous improvement of planning processes.
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Suitable candidates must possess the following minimum qualifications and skills
- Diploma or Degree in Engineering, Construction or related field.
- Minimum 8–10 years’ experience in QA/QC within mining, construction or infrastructure projects.
- Strong experience in inspection, testing and quality control systems.
- Knowledge of relevant standards and specifications.
- Experience in multi-contractor environments advantageous.
Suitable candidates must have the following work experience
- Minimum 8–10 years’ experience in QA/QC within mining, construction or infrastructure projects.
Suitable candidates must have the following work experience:
Quality Management System Implementation
- Develop and implement Inspection and Test Plans (ITPs) for all work activities.
- Establish quality control procedures and standards across all contractors.
- Define hold points and approval stages for critical construction activities.
- Ensure all quality processes are clearly communicated and understood.
Inspection and Verification
- Conduct inspections at defined stages of construction to verify compliance.
- Ensure work is inspected and approved before progression to the next phase.
- Verify that all work meets required specifications, tolerances and standards.
- Reject work that does not meet quality requirements and ensure corrective action is taken.
Non-Conformance Management
- Identify, record and manage non-conformances (NCRs).
- Ensure root causes of defects are identified and addressed.
- Monitor corrective actions and verify resolution of issues.
- Prevent recurrence of quality issues through continuous improvement.
Contractor Quality Management and Training
- Provide guidance and training to contractors on quality standards and requirements.
- Ensure contractors understand inspection requirements and acceptance criteria.
- Develop contractor awareness of quality expectations and consequences of non-compliance.
- Support contractors in improving quality of execution.
Documentation and Audit Trail
- Maintain comprehensive records of inspections, approvals, NCRs and test results.
- Ensure all quality documentation is complete, accurate and auditable.
- Support internal and external audits by providing required documentation.
- Ensure compliance with company quality management systems.
Integration with Construction and Engineering Teams
- Work closely with Civil, Building and Electrical Supervisors to ensure alignment.
- Ensure quality requirements are incorporated into daily execution activities.
- Participate in coordination meetings to align quality with schedule and delivery.
Risk Management
- Identify risks related to poor workmanship, non-compliance and quality failures.
- Implement proactive measures to prevent defects and rework.
- Monitor trends in quality performance and address root causes.
- Escalate risks that may impact project delivery or integrity.
Continuous Improvement
- Identify recurring quality issues and implement improvements to processes.
- Standardise best practices across contractors.
- Drive a culture of quality and accountability within the team.
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Suitable candidates must possess the following minimum qualifications and skills
- Relevant Safety qualification (e.g. SAMTRAC, NEBOSH or equivalent).
- Strong knowledge of mining safety standards and legislation.
- Experience working in multi-contractor environments.
- Registration with relevant professional body advantageous.
Suitable candidates must have the following work experience
- Minimum 5–8 years’ experience in safety within mining, construction or industrial environments.
The successful candidate will be responsible for, but not be limited to:
Safety Oversight and Enforcement
- Conduct continuous on-site safety monitoring across all work fronts.
- Enforce adherence to mine safety procedures, standards and permit systems.
- Intervene immediately where unsafe acts or conditions are observed.
- Ensure all work is conducted within approved safety frameworks.
Contractor Safety Management
- Ensure all contractors comply with safety requirements and procedures.
- Verify that contractors are properly trained, inducted and authorised to perform work.
- Monitor contractor behaviour and enforce discipline where required.
- Prevent informal or unauthorised work practices.
Training and Safety Awareness
- Provide safety inductions and ongoing training to contractors.
- Ensure contractors understand risks associated with their activities.
- Promote safe work practices and behavioural change.
- Reinforce safety expectations through continuous engagement.
Incident Prevention and Management
- Identify potential hazards and implement preventative measures.
- Investigate incidents, near misses and unsafe conditions.
- Implement corrective and preventative actions.
- Maintain accurate incident records and reporting.
Compliance and Regulatory Management
- Ensure compliance with all relevant safety legislation and mine standards.
- Support inspections and audits by internal and external stakeholders.
- Maintain documentation required for compliance and audit purposes.
- Ensure all permits, risk assessments and safety documentation are in place.
Coordination with Construction and SHE Teams
- Work closely with Construction Manager and Supervisors to ensure safe execution.
- Align safety practices with project schedule and work sequencing.
- Support SHE Manager in implementing site-wide safety strategies.
- Support engineering teams in verifying design implementation on site.
Risk Identification and Mitigation
- Identify high-risk activities and ensure appropriate controls are in place.
- Monitor trends in safety performance and address root causes.
- Implement proactive measures to reduce risk exposure.
Governance and Control
- Ensure all safety processes are properly documented and auditable.
- Prevent non-compliance that could result in regulatory action.
- Escalate serious safety risks or repeated non-compliance immediately.
Method of Application
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