Logistic Cost Clerk at Ivanhoe Mines

Purpose of the role:

• Ivanhoe Marketing is a newly established Commodity marketing, Sales and Logistics entity within the Ivanhoe Group of Companies.
• Streamlining of timely, accurate and controlled approval and processing of supplier invoices in line with company policies and financial procedures.

Experience required:

• Minimum Qualification - National Senior Certificate (matric) and relevant qualification advantageous
• Minimum of 3 to 5 in Financial and Management Accounting
• Previous Experience in Transporter Invoices would be an advantage.
• Excellent computer skills including proficiency in Microsoft Excel
• Experience in Logistics cost analysis is an advantage.

Duties and Responsibilities:

Supplier Invoice Approvals and Payments 

• Liaise and Build relations with LPS’s / Service Providers Finance Departments
• Review, verify, and approve supplier invoices for accuracy, validity, and compliance with agreed rates, tonnages, and supporting documentation
• Resolve all queries with the respective entities, ensuring that number of queried items for any LSP is minimal.
• Follow up on all invoices till finally approved and any issues are resolved timeously.
• Monitor invoice ageing and ensure deadlines and payment terms are met.
• Follow up on the payment of invoices and any potential delays or queries with the respective entity.

Collaboration 

• Ensure seamless data sharing between logistics and finance systems.
• Ensure data is updated timeously for ease of retrieval.
• Provide guidance to all Logistics Service providers on any failings and provide corrective action.
• Communicate both internally and externally to find solution driven results.

Software Processes

• Update of the monthly Inland Transportation Rates.
• Ensure all actions done are inserted under the “Diary of Events” ensuring clear understanding for all stakeholders in event of queries being raise.
• Checking data on the Companies Software System.

Other 

• Identify and implement improvements to streamline invoice processing and approval workflows.