Fresh Jobs at Redefine Properties

Primary Purpose of the Job

• To engage in the planning, management and monitoring of all aspects related to the management of his buildings and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed.
• The incumbent will also assume overall accountability for planning, scheduling, monitoring and executing all maintenance related aspects, building information management systems, planned inspections and auditing of building(s) within his portfolio. Cognisance must be taken of the vision and strategic objectives of the organisation as a whole. The incumbent is also accountable for the management of the operational activities of his responsible team in relation to staff issues, financial management and budgeting as well as any other related management issues. Planning, organising, leading and control are therefore integral aspects of his daily routine.

Key Performance Areas (KPA's)

• Manpower allocation, assessment and performance management.
• Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment.
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary.
• Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner.
• Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance.
• Conducts in-service training and implements safety regulations and programs.
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters.
• Is responsible for the management of and reporting on the project’s budget.
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager.
• The post holder will ensure compliance with all health and safety requirements.

Job Knowledge:

•  An understanding of Customer Care.
•  An understanding of Health and Safety issues.
• Ability to analyze facts and exercise sound judgment in arriving at conclusions.
• Ability to develop long-term plans and programs and to evaluate work accomplishments.
•  Ability to read and interpret documents
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
•  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process;
• Makes timely decisions.
• Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Job Related Skills:

• Ability to Speak, Read and Write English.
• Ability to work as part of a team.
• A flexible approach to work.
• Attention to detail.
• Motivating staff.
• Ability to prioritise own workload to meet deadlines.
• Computer literacy in office documents and spreadsheet’s required
• Experience and thorough understanding of CMMS will be an advantage.
• Experience and thorough understanding of green building management will be an advantage.

Job Experience:

• Minimum of 5 years’ experience in FM on Senior Management level.
• Thorough understanding of maintenance planning and scheduling
• Experience in stock control management 8 Years of Property Relevant experience (Essential)

Education:

• Grade 12 (essential).
• Electrical Engineering Qualification (Advantageous)

Competency Requirements:

Essential

• Deciding and Initiating Action
• Planning and Organising
• Leading and Supervising
• Following Instructions and Procedures
• Persuading and Influencing
• Delivering Results and Meeting Customer Expectations
• Applying Expertise and Technology

Desirable

• Entrepreneurial and Commercial Thinking
• Analysing
• Presenting and Communicating Information
• Learning and Researching
• Coping with Pressures and Setbacks

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Primary Purpose of the Job

•  Lease Administration plays an integral part in creating the basis of the legal relationship between Landlord, Tenant, and Stakeholders. Ensuring that all lease documentation related to leasing is drafted correctly, timeously and captured to the property management system.

 Key Performance Areas (KPA’s)

• To ensure that the correct and approved lease templates are used to produce lease documents within the prescribed time frame.
• To draft leases using the property management system.
• To ensure timeous notifications to the role-players
• To monitor all variances for deposits and bank guarantees and ensure that any discrepancies are resolved.
• To ensure the quality of lease loading and accuracy of data for the lease authorisations review process.
• To record the reasons and update the unsigned lease fields on the property management system.
• To assist with the review of the leases received for building take-ons and capturing thereof where relevant.
• To load and keep up to date the letting statuses on the property management system.
• To correct lease data capturing errors to maintain accuracy and compliance.
• To do regular reconciliations between the building plans and the loading of units on the property management system and action unit area adjustments timeously.
• To ensure the information on the property management system agrees with the signed lease documents.
• To ensure all executed lease documents and supporting documentation are filed timeously.
• To adhere to the Lease Admin Procedures as per the approved process manual and related policies.

Job Specific Requirements

Job Knowledge:

• Knowledge of the MDA property management system (desirable)
• Working knowledge of credit bureau checks (desirable)
• Working knowledge of customer relations management (desirable)
• Knowledge of administration processes (essential)
• Knowledge of document tracking (desirable)
• Working knowledge of financial accounting (desirable)
• Working knowledge of common and mercantile law (desirable)

Job Related Skills:

• General administration skills (essential)
• Advanced computer literacy in MS Office (essential)
• Advanced computer literacy in MDA (desirable)
• Time Management Skills (essential)
• Communication Skills (essential)
• Conflict resolution Skills (desirable)

Job Experience:

• 3 years’ work experience as a lease administrator in property sector (essential)

Education:

• Grade 12 (essential)
• Certificate in Lease administration or similar (desirable)
• Certificate in administration or similar (desirable)

Competency Requirements:

Essential

• Quality Orientation
• Results Driven
• Team working
• Systematic approach
• Communicating effectively
• Resilient
• Attention to detail 

Desirable

• Reliability
• Fact Finding
• Customer Focus
• Business Awareness
• Using Initiative
   

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Introduction 

• The primary role of the Building Manager is to take full responsibility for and to ensure that the buildings under his responsibility are maintained in pristine condition. This is achieved by putting in place the Planned Maintenance Programme and responding timeously and efficiently to ad hoc repairs required. 
• The secondary role of the Building Manager is to facilitate communications between the Facilities Management department and the occupants and users of all the buildings, providing solutions for related problems. 

Primary Purpose of the Job 

• To assist and engage the Building Managers as well as support property managers in the planning, management and monitoring of all aspects related to the management of the portfolio and inspection of work to ensure that quality standards are maintained or improved. Also, to ensure strong customer relationships are built and expectations are met and managed. 

Key Performance Areas (KPA’s) 

• Ensure effective business relations with tenants. 
• Manage the In-house Redefine handymen. 
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. 
• Manage the outsourced service provider’s teams, including any specialized services team. 
• Conduct regular inspections of the buildings. 
• Implement and manage a planned maintenance schedule. 
• Implements all maintenance and general procurement of materials and parts, scheduled installations and oversees that such repairs are accomplished in a safe and timely manner. 
• Manage any ad hoc repairs and maintenance as required. 
• Take responsibility for the maintenance of all critical equipment in buildings. 
• Establish and maintain a safe, clean, attractive and effective environment for all employees. 
• Provide services and support in a high quality, cost effective manner by motivating the maintenance workforce. 
• Provide and maintain the necessary tools, materials and equipment for efficient and safe work. 
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters. 
• Demonstrate responsible management of budgetary resources 

Job Specific Requirements 

 Job Knowledge: 

• OHSA knowledge and its application   
• General building maintenance   
• Functional knowledge of procurement processes  

Job Related Skills: 

• Computer literacy skills 
• Speak, read and write English 
• Time management skills – ability to prioritise own workload to meet deadlines 
• Functional numeracy skills 
• Problem solving skills  
• People management skills  
• Attention to detail 
• Flexible work approach 

Job Experience: 

• 6 years Building management or technical or similar experience  
• Green building management 

Education: 

• Grade 12 (essential)   
• Relevant technical/trade certification (desirable) 

Competency Requirements: 

Essential 

• Reliable 
• Safety Conscious 
• Organising 
• Technically Capable 
• Manually Capable 
• Communicating 
• Quality Conscious 
• Team Working 
• Problem Solving
• Dynamic 
• Cost Conscious