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Reporting directly to the Senior Manager: Finance, the incumbent of this position will assist the Manager in Financial and Management accounting functions.

This position will take full responsibility of the allocated roles as indicated below.

KEY PERFORMANCE AREAS:

Creditor Function

• Raising of purchase orders as and when required.
• Raising of goods receipts and/or service entries as and when required.
• Processing of vehicle purchase and commission invoices in the Miles system ensuring that the Long-Term Contract files are complete and correct when submitted for release of payment.
• Extract and e-mail monthly Recipient Created Tax Invoices for dealer commission.
• Extract, check, and e-mail monthly Recipient Created Tax Invoices for payments to insurance company, maintenance and tracking service providers.
• Processing of vendor invoices in SAP and ensuring payment is made when invoices fall due.
• Creating payments in Standard Bank and ensuring all payments are released in the bank.

Financial Accounting Function

• Daily reconciliation of the Debit Order bank account to Miles systems.
• Processing of standing journal entries in SAP, e.g., Depreciation, accruals.
• Monthly balance sheet reconciliations of fixed assets, debtors, creditors, and bank accounts.
• Extraction and preparation of documents for monthly VAT Declaration.

Working as part of KINTO SA Team

• Positive and constructive relationships with all staff and management in KINTO SA are maintained at a high level.
• Promotion of an environment of continuous improvement through the Toyota Way and Kaizen.
• Report writing – ability to construct logical, concise documents that are appropriate to the intended recipients.

QUALIFICATIONS AND EXPERIENCE

• NQF Level 5 (240 credits) Diploma or Finance related qualification.
• 2 years creditors management experience
• 2 years financial accounting experience
• Work experience in the Leasing environment would be an added advantage
• Excellent analytical skills would be an added advantage
• Commercially aware and credible internally and externally.
• 3 Years Computer Literacy (Microsoft Office products).
• Knowledge of Toyota Way key concepts.
• Knowledge of KINTO and Toyota business operations
• SAP experience

COMPETENCIES

• Accurate Information gathering and analysis
• Awareness and commitment to our mission
• Awareness of situations and decisiveness
• Communication and sharing of mid to long term plans
• Creation of innovation vision
• Establishing framework and systems for organisational review
• Feedback of evaluation and long-term development of others
• Strategic review of work methods
• Negotiation and good communication
• Relationship building

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The incumbent of this position will be responsible for providing all sales administrative support to the KINTO regional sales team to ensure an effective sales process nationally. This will be achieved by actively optimizing dealer and internal sales functions, to ensure we achieve an efficient dealer sales process and an enhanced customer journey experience.

KEY PERFORMANCE AREAS:

Sales Administration

• Provide admin and planning support to the sales department
• Support the SRM with sales quotations and customer proposal preparation
• Prepare quote templates which need to be presented to prospects
• Manage all complex quotes which need intervention outside the system parameters
• Follow up on conversion of quotes
• Coordinate and update of the sales report and monthly report preparation
• Assist with input into dealer bulletins and communication

Order Management

• Manage and maintain optimal order conversions
• Manage customer orders and stock pipeline management
• Support the SRM with order pipeline management
• Coordinate sourcing of stock and allocation

Dealer Liaison

• Manage dealer / KINTO enquiry process
• Manage and maintain optimal order conversions
• Support dealers with finalizing of KINTO deals on E-Toyota One
• Liaise with suppliers for SVR fitments
• Management dealer network and internal communication
• Monitor dealer performance versus set targets
• Monitor and manage dealer sales activity to measure support and lack of support
• Manage quote activity to understand conversion ratios

Order Management           

• Manage and maintain optimal order conversions
• Manage all complex quotes which need intervention outside of the system
• Prepare quote templates which need to be presented to prospects
• Feedback into stock meeting to ensure all future opportunities are able to be fulfilled
• Identify and action improvement areas
• Effective communication and feedback to dealer network, including sales dealer bulletins
• Preparations and presentation of Stock Obeya meetings

Leads Management

• Handle product enquiries from potential customers
• Process customer leads
• Coordinate customer events for lead generation
• Follow up on dealer leads and conversions

Contracts Management

• Engaging with customers post sign-up to ensure their KINTO One contract is fully understood
• Handle Master Rental Agreement queries
• Assist customers with MyToyotaFleet onboarding
• Coordinate end of contract vehicle de-fleeting and replacement
• Proactive customer care and interaction

QUALIFICATIONS AND EXPERIENCE:

• NQF Level 5 (Minimum 240 credits on level 8 framework) qualification in Business & Supply Chain Management or related
• Analytics or Supply Chain background (minimum of 5 years)
• SAP knowledge and experience would be advantageous
• Automotive industry knowledge and experience - Essential
• High degree of computer literacy – Essential
• Excel Advanced – Essential

COMPETENCIES:

• Accurate Information gathering and analysis
• Awareness and commitment to our mission
• Awareness of situations and decisiveness
• Communication and sharing of mid to long-term plans
• Creation of innovation vision
• Establishing framework and systems for organizational review
• Feedback of evaluation and long-term development of others
• Strategic review of work methods
• Negotiation and good communication
• Relationship building

SPECIAL CONDITIONS

• May be required to act in the capacity of surrounding posts
• May be required to work overtime
• May be required to travel and stay overnight
• May be required to participate in Development Programs

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KEY PERFORMANCE AREAS:

• Sales & Process Monitoring: Monitor & identify areas for improvement in Dealer Sales activities, processes and performance. Conceptualization, implementation and management of countermeasures to clearly address factors affecting passenger sales. Formulation and establishment of management information.
• Sales Activity Planning: Continuous Kaizen & PDCA by developing viable countermeasures and initiate implementation there-of. Countermeasures to clearly address factors affecting sales. Development of tracking information to measure key outcomes including maximising stock utilization for TSAM and dealers
• Implement Sales Activities: Execute planned activities including guidance to regional office staff and dealers. Responsibility for all systems, documents, communication, implementation and related roll-out activities.
• Review and Analysis: Analyze results, by segment / sub-segment, by region, by dealer, by customer profiles, by process, determine efficiency of each and develop redevelop corrective measures (PDCA). Identification and implementation of required adjustments by means of accurate information and quick feedback.
• Projects: Investigate and propose structural change to enhance dealer and customer support of passenger products

QUALIFICATIONS AND EXPERIENCE:

• NQF Level 6 – (360 credits – 8 level framework ) BCom /related
• Preferably 4 years relevant experience within the vehicle sales and dealer related environment
• Experience / exposure in marketing, sales and dealer business environment
• PC Literacy (MS Office package - advanced, SAP, e-Toyota, Knowledge of Autostats system will be an advantage)

COMPETENCIES:

• Innovative ideas
• Planning from a mid to long-term viewpoint
• Appropriate judgment
• Decision-making
• Perseverance
• Prioritization and allocation of resources
• Establishing framework and systems for management
• Appropriate evaluation and feedback
• Planned development

IMPORTANT DIMENSIONS:

• Resolve
• Data gathering, analysis and interpretation skills
• Good negotiation and use of initiative
• Communication (verbal & written)
• Planning & Organizing
• Problem solution
• May be required to travel 
• May be required to act in the capacity of surrounding posts