We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature controlled network in Southern Africa. But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our services your solutions. Vector's vehicle fleet includes a food industry first in 'multi-temperature'? vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- Creating a Finance Shared Service strategy together with the Finance Director and the CFO.
- Lead the financial shared services teams to operate effectively, while driving performance aligned with strategy in action and supporting the broader team in meeting business goals.
Key Responsibilities
Strategic and Technical Contribution
- Participate in the formulation and implementation of the Finance strategy, based on a 2 to 5-year view of requirements.
- Provide strategic input to business goals.
- Ensure that assigned and agreed strategic targets are operationalized and achieved.
- Define and agree Service Level Agreements (SLA’s) with all internal customers, including KPI’s and manage performance.
- Ensure that the shared service activities are performed in a robust financial control environment.
- Plan and develop best practices, systems, processes, and procedures to enable continued improvement that meets the needs in times of change.
- Participate in ERP steering committees to ensure alignment and practical achievement of project goals.
- Ensure adherence to Corporate Policy and Internal Control procedures for Accounts Payable, accounts receivables and Fixed Assets and GL.
- Develop and maintain key relationships with key customers – internal and external.
- Focus on customer service and satisfaction, including regularly publishing metrics such as quality, controls, performance improvement insights, and engage with stakeholders regularly.
Financial Accounting
- Oversee and manage IFRS compliance.
- Ensure that the Accounts Payable, accounts receivables and Fixed Assets, and GL. Functions are maintained according to policy and IFRS.
- Ensure that monthly general ledger reconciliations are completed and reconciling items resolved.
- Ensure that the monthly close-off of accounts fairly reflects the monthly results of the organization.
- Perform the functions associated with being a bank signatory.
Creditor Management
- Oversee the management of all creditors including stock and nonstock.
- Ensure all supplier accounts are reconciled and paid according to terms and agreed pricing conditions.
- Drive analytics to improve efficiency, insight, and performance.
Accounts Receivable
- Oversee the credit control process, including setting credit limits and payment terms and management of all claims.
- Conduct risk assessments and evaluate customer credit profiles.
- Manage collections and resolve payment issues efficiently.
- Develop and enforce credit policies and procedures.
- Collaborate with other functional areas / teams to support business objectives.
- Ensure compliance with relevant legislation and company policies.
- Prepare regular reports on credit performance and risk exposure.
Asset Management
- Oversee the management of the fixed assets across all sites.
- Ensure the assets are fairly reported in SAP through periodic asset verifications and compliance with IFRS principles.
- Ensure appropriate wear and tear and depreciation rates are applied consistently and in line with IFRS principals and current tax legislation.
- Ensure that Fixed asset movements are recorded accurately and in a timely manner.
- Ensure that the WIP accounts are reviewed and actioned on a monthly basis.
- Review fixed asset reconciliations.
Statutory Compliance
- Participate in the statutory financial close-off.
- Manage and oversee that the required interim and year-end reporting schedules are completed.
- Liaise with internal and external auditors.
- Provide input regarding compliance with company law in conjunction with the legal department thereby ensuring compliance with commercial law and legislation generally.
Internal Control
- Continuously identify and pursue opportunities to improve control procedures throughout the business.
- Follow up on audit queries and ensure that corrective action is taken by the responsible teams.
- Ensure compliance with approved procedures by means of control checks performed by the finance team.
Staff Management
- Manage all teams and collaborate effectively.
- Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
- Monitor staff performance and provide regular feedback.
- Manage staff activities, ensuring service levels are met and protocols are adhered to.
- Coach and support staff, where necessary, to achieve objectives.
- Manage staff leave and general time management issues in line with organizational deliverables and standards.
- Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
- Conduct regular performance appraisals with subordinates.
- Establish sound staff and labor organizing and communication structures and systems.
- Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
- Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
Key Relationships
Internal
- Divisional Finance Executives.
- Extended Management Teams.
- Operations Managers and Financial Managers.
External
- Legal representatives.
- Auditors.
- Suppliers.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Matric (Grade 12).
- Must be a registered CA(SA).
- 10 years’ experience, 5 of which a senior level, managing large teams.
- SAP experience would be advantageous.
- Experience in leading large teams and effectively collaborating.
Competencies:
Strategic Vision and Leadership
- Develop and communicate a compelling vision, aligning teams and driving business goals.
- Proactively adapt strategies to evolving business needs and industry trends.
Financial Acumen
- Demonstrate deep expertise in financial management, including budgeting, forecasting, and IFRS compliance.
- Apply sound financial principles to drive profitability and ensure financial integrity.
Decision-Making and Problem-Solving
- Make strategic, data-driven decisions to achieve business objectives.
- Solve complex, multi-dimensional challenges with a focus on long-term impact.
Stakeholder Management and Influence
- Build and maintain strong relationships with internal and external stakeholders.
- Effectively influence across all levels to drive collaboration and alignment.
Operational Excellence and Continuous Improvement
- Lead initiatives to streamline processes and enhance service delivery.
- Promote a culture of continuous improvement, leveraging best practices.
People Leadership and Development
- Provide coaching and mentorship to build high-performance teams.
- Drive culture of accountability, performance, and talent development.
Skills
- Feasibility and appraisal methods.
- Verbal and written communication.
- Computer literacy (MS Office and especially proficiency in Excel).
- Report writing.
- Interpersonal relations.
- Negotiation.
- Logical thinking.
- Problem solving.
- Decision-making.
- Analytical thinking.
- Presentation.
- Numeracy.
- Strategic influencing.
- Lateral and innovative thinking.
- Organisational awareness.
- Ability to leverage technology.
go to method of application »
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- To provide strategic commercial and financial leadership, driving sustainable growth, profitability and long-term business performance.
- Act as a strategic partner to Executive, Customer and Operations leadership teams and supporting the delivery of Vector's strategic objectives.
- Drive customer and principal value creation through commercial insight, pricing excellence, contract management and relationship development.
- Identify, evaluate and enable growth opportunities that enhance revenue, market position and competitive advantage.
- Ensure effective cost management, financial performance tracking and profitability optimisation across the business.
- Provide commercial governance and risk management oversight to support sustainable and responsible business growth while supporting innovation, business development and continuous improvement initiatives.
- Leverage commercial, operational and financial insights to improve decision-making, operational efficiency and value creation across the logistics value chain.
Key Responsibilities
Strategic Contribution
- Lead the development and execution of Vector's commercial strategy to drive sustainable revenue growth, profitability and long-term business value
- Build and maintain strategic relationships with key customers, principals and business partners to strengthen customer retention, growth and service excellence.
- Identify and evaluate new business opportunities, market segments, partnerships and service offerings that support business growth objectives.
- Provide leadership on pricing strategy, customer profitability, contract negotiations and commercial decision-making
- Oversee the commercial opportunity pipeline, ensuring robust governance, financial evaluation and alignment to strategic priorities.
- Lead commercial risk management activities, ensuring contractual, financial and operational risks are identified and appropriately mitigated.
- Leverage commercial analytics and digital solutions where appropriate, to identify trends, improve decision-making and unlock growth opportunities.
- Drive innovation and sustainability initiatives that create competitive advantage, enhance customer value and support Vector's long-term growth ambitions.
- Support the commercialisation of sustainability and ESG initiatives that create customer and business value.
- Evaluate commercial opportunities arising from technology advancements, sustainability trends and evolving customer requirements.
- Promote continuous improvement and business transformation initiatives across the organisation.
- Ensure that assigned and agreed strategic targets are operationalised and achieved.
- Drive the provision of strategic commercial and Operations financial support and constantly evaluate alignment and execution against Business requirements.
Customer and Principal Growth
- Develop and execute customer and principal growth strategies aligned to business objectives.
- Build executive-level relationships with strategic customers and principals to drive retention, growth and long-term partnership value.
- Identify opportunities to expand services, improve customer profitability and increase share of wallet.
- Lead customer business reviews and facilitate strategic engagement with key stakeholders.
- Drive customer-centric solutions that strengthen Vector's competitive position and support sustainable growth.
- Monitor market trends and customer requirements to identify new revenue opportunities.
Budgeting and Forecasting
- Oversee national operations costs to ensure the optimal utilisation of budgets
- Coordinate and control the entire Company’s budget process and delivery within deadlines.
- Prepare the operations budget and forecasting timetable
- Ensure that expense budgets are based on agreed economic indicators.
- Oversee the consolidation of the budget input from the various businesses and sense check reasonableness.
- Consolidate and coordinate the Capex budget within agreed parameters.
- Review the consolidated results of the budgeting and sales forecasting processes, including volume and distribution revenue analysis.
- Provide insight and interpret the impact of key cost drivers on profitability at a leadership level.
- Liaise with the project steercom regarding the prioritisation of projects based on return on investment, risk etc. and for guidance on the Capex budget and forecasts.
- Report summarized budget in the required format to the Executive team.
- Prepare and present executive summary and ensure that the final budget document / presentation reflects the strategic intent and adequately communicates the year’s ‘story’ and explains major variances.
- Review the monthly reports detailing customer and principal sales and performance and engage with the senior leadership of the Business regarding any opportunities.
- Report on a regular basis on actual KPI’s versus budget and work with regional teams to address areas of non-conformance or concern proactively and timeously.
- Implement and encourage cost management initiatives across the regional teams where these do not impact on long term business sustainability.
- Ensure that strategic business risks are mitigated within budgetary constraints through the allocation of spend to areas of high priority across the regions.
Customer Pricingand Contract Oversight
- Oversee the provision of pricing support to the Customer Director for the successful conclusion of annual price negotiations that meet profitability objectives.
- Review consolidated performance data and reinforce engagement with the Business leadership and customers/principals regarding opportunities relating to, among others, improved efficiencies and incentives.
- Oversee contract and service level agreement management by the Commercial and Finance teams ensuring compliance with the agreed commercial aspects contained therein.
Activity-Based CostingModel Oversight and Profitability Analysis
- Oversee the functionality and accuracy of the activity based costing model and leverage its information to guide the business on pricing decisions, efficiency opportunities and cost containment.
- Provide meaningful profitability information by customer and principal across all business units.
New Project Appraisal and Feasibility Assessment Oversight (Business Cases)
- Oversee the appraisal and feasibility assessment of all new projects and efficiency initiatives and provide strategic commercial insight.
- Oversee project costing for accuracy and profitability.
- Proposal Management : Oversee the Commercial input for responses to proposal requests from potential principals or customers ensuring compliance with proposal requirements and alignment with the business strategy.
Capital Investment
- Lead the commercial input for all new investment opportunities.
- Lead the preparation of Capex motivations to support sustainable investment.
- Report and provide recommendations regarding profitability.
- Lead the reporting of post implementation reviews to the business.
Commercial Insight and Technical Expertise
- Oversee calculations, analysis and associated recommendations emanating from any and all queries that arise as a result of changes in business operations, the economic climate or potentially might offer more profitable solutions.
- Provide expertise to executive team and to internal clients and recommend solutions based on insights and findings.
- Provide practical and strategic commercial expertise and insights to external customers and principals as part of regular engagement or ad hoc requests.
- Provide strategic commercial insight for new projects including the application of financial modelling tools such as discounted cash flows to evaluate the financial benefits and payback of new projects.
- Lead the preparation of motivations for Capex’s including presentations to the Exec team and Board.
- Provide strategic commercial insight in the implementation of projects related to Operations.
Financial and Commercial Reporting
- Perform comparative analyses of results to budget, forecast and last year to test accuracy and reasonableness.
- Provide input to EXCO for commentary on monthly reports.
- Drive the operationalization of opportunities for value added reporting to improve the quality and content of reporting and message management.
Staff Leadership
- Lead, develop and inspire a high-performing commercial team aligned to Vector's values and strategic objectives.
- Manage performance, succession planning, talent development and employee engagement to ensure sustainable capability and leadership continuity.
- Encourage a culture of accountability, collaboration, continuous improvement and customer focus.
- Ensure compliance with all relevant labour legislation, employment practices and company policies.
- Build multidisciplinary capability and encourage knowledge sharing, innovation and professional development across the team.
- Manage staff leave and general time management in line with organisational deliverables and standards.
- Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
- Champion staff training and development through the utilisation of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
- Conduct regular performance appraisals with subordinates.
- Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
- Conduct regular meetings and ensure that records and action plans are maintained and shared across the team.
Key Relationships
Internal
- Vector Board
- Customer team
- Operations management
- Regional and shared service finance teams
- Sales team
- Vector procurement team
External
- Legal representatives
- Auditors
- Existing and potential customers
Principals and Customers Suppliers
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Minimum Qualification : CA or CMA
- 15 years’ experience, including commercial costing, operational financial support and reporting.
- SAP experience would be advantageous as would exposure to a supply chain/FMCG/ logistics environment.
- People management and cross functional engagement.
- Strong proficiency in SAP, BW or similar reporting systems, Microsoft Excel and PowerPoint, reporting dashboards and commercial management tools.
- Knowledge of South African transport, logistics and supply chain regulatory requirements will be advantageous.
- Strong commercial acumen with the ability to balance revenue growth, customer value and profitability.
- Excellent negotiation, presentation and executive stakeholder engagement skills.
- Strategic thinker with the ability to translate market opportunities into actionable commercial plans.
- Strong analytical capability, including pipeline analysis, customer profitability reviews and pricing assessment.
- High level of resilience, urgency and accountability in a competitive logistics environment.
- Ability to work cross-functionally with operations, finance, procurement, fleet and customer service teams.
- Strong leadership capability with the ability to motivate teams, manage performance and build a result-driven culture.
- Excellent written and verbal communication skills.
Skills and Competencies
- Financial modelling, feasibility studies and investment appraisal.
- Commercial and strategic analysis.
- Problem solving, decision-making and analytical thinking.
- Strategic influencing and negotiation.
- Verbal and written communication, presentation and stakeholder engagement.
- Relationship management and customer engagement.
- Advanced computer literacy (MS Office, particularly Excel and PowerPoint).
- Commercial acumen and organizational awareness.
- Innovation, continuous improvement and lateral thinking.
- Ability to leverage technology and data-driven insights.
go to method of application »
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- To provide direct commercial support and insight to the finance and customer teams internally, as well principals and customers externally.
- To facilitate the development of commercial engagement with the rest of the business.
- To deliver enhanced customer and business profitability and assist in focused strategic decision-making.
Key Responsibilities
Strategic Contribution
- Participate in the formulation and implementation of the national customer/commercial strategy, based on a 2-to-5-year view of requirements.
- Ensure that assigned and agreed strategic targets are operationalized and achieved.
Customer Pricing and Contract Management
- Calculate and provide accurate pricing information for the annual price negotiations.
- Together with the Customer team, review customer and principal pricing contracts and manage the annual pricing negotiations and formula-based adjustments and agree pricing with customers and principals.
- Ensure related profitability objectives are achieved.
- Conduct regular performance reviews and highlight opportunities for the business and its customers/principals relating to, among others, rate reductions and improved efficiencies.
- Provide continuous pricing support regarding profitability to ensure that costs are managed against targeted margins.
- Drive commercial conversations with and answer related queries from customers and principals.
- Ensure that the Finance Support Team is informed of the correct pricing for customers and principals.
- Manage and monitor the allocation of charges to customers and principals to ensure that they conform to the agreed rates.
- Draft new contracts and service level agreements in consultation with the Vector legal team and manage the process in consultation with the Customer and Financial teams to the point of formal sign off by the parties concerned.
- Monitor the contract terms of all existing customer and principal contracts including
- notice periods and schedule renewal discussions accordingly.
Budgeting and Forecasting
- Compile and review results of the budgeting and sales forecasting processes, including volume and distribution revenue analysis.
- Provide insight and interpret the impact of key revenue drivers on profitability.
- Compile the monthly reports detailing customer and principal sales and performance.
- Conduct regular commercial strategy reviews and report to the Exco on:
- current and historical revenue performance
- market positioning and relevance
- competitor analysis and pricing
- growth strategy and opportunities
- margin improvement opportunities.
- Complete annual “tail cutting” reviews focusing on unprofitable customers and principals.
Profitability Analysis
- Provide meaningful profitability information and recommend ways to optimise customer, principal and business profitability.
- Support the customer team in the use of system tools regarding pricing and profitability.
- Provide support and regular feedback on performance to the customer, sales and account managers.
Billing
- Ensure accurate and complete monthly billings to principals and customers.
- Support the customer team in reviewing and signing off revenue.
- Recommend strategies for simplification and automation of revenue billings and customer communication.
Reporting
- Drive enhanced customer and business profitability and performance information designed to unlock margin opportunities and influence improved contributions.
- Identify opportunities for value added reporting to improve the quality and content of reporting and message management.
- Provide sustained support to customers and principals, particularly those who raise specific queries.
Commercial Insight and Technical Expertise
- Provide calculations, detailed analysis and associated recommendations emanating from any and all queries that arise as a result of changes in business operations, the economic climate or potentially might offer more profitable solutions.
- Provide expertise in management team meetings to internal clients and colleagues and recommend solutions based on insights and findings.
- Provide practical commercial expertise and insights to external customers and principals as part of regular engagement and ad hoc requests.
Staff Management
- Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
- Monitor staff performance and provide regular feedback.
- Manage staff activities, ensuring service levels are met and protocols are adhered to.
- Coach and support staff where necessary to achieve objectives.
- Manage staff leave and general time management issues in line with organisational deliverables and standards.
- Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
- Champion staff training and development through the utilisation of available training
- opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
- Conduct regular performance appraisals with subordinates.
- Establish sound staff and labour organising and communication structures and systems.
- Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
- Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
- Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
KPI’s
- Timeliness and accuracy of pricing information.
- Achievement of profitability targets.
- Accuracy and relevance of profitability analysis.
- Value added reporting components.
- Quality of advice, insight and recommendations to customer team, customers and principals.
- Outcome of pricing negotiations.
- Timeliness and accuracy of reporting.
Key Relationships
Internal
- Customer team.
- Operations management.
- Sales team.
- Wider finance team.
- Procurement.
- IT Team.
External
- Legal representatives.
- Auditors.
- Existing and potential customers.
- Principals/Suppliers.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Must have Matric (Grade 12).
- BCom degree and/or similar experience.
- CA or CIMA is preferred.
- 3-5 years’ experience, including commercial and front-end experience and people management.
- SAP experience would be advantageous as would exposure to a supply chain/FMCG/ logistics environment.
Skills and Competencies
Leadership Standards
- Provide inspirational leadership.
- Create a culture of execution.
- Display business insight and innovate.
- Develop customer service obsession
- Develop commitment through engagement.
Knowledge
- Commercial accounting principles and practices.
- Management accounting principles and practices.
- Marketing principles and methodologies.
- Supply chain and logistics.
- Commercial and contract law.
- Pricing strategies.
- Broad knowledge of Vector operations and systems.
- An understanding of multiple key performance indicators, inter-relationship and bottom line sensitivity.
Skills
- Financial modeling.
- Feasibility and appraisal methods.
- Verbal and written communication.
- Computer literacy (MS Office and especially proficiency in Excel).
- Report writing.
- Interpersonal and customer relations.
- Negotiation.
- Logical thinking.
- Problem solving.
- Decision-making.
- Analytical thinking.
- Presentation.
- Numeracy.
- Strategic influencing.
- Lateral thinking.
- Organisational awareness.
Attributes
- Diplomacy.
- Initiative and assertiveness.
- Tolerance of stress and pressure.
- Creativity.
- Proactivity.
- Attention to detail.
- Deadline driven.
- Able to interact at all levels of the organization.
- Able to plan ahead and manage time.
- Able to prioritise.
go to method of application »
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- The purpose of the role is to prepare the short-term supply plans across the hubs and depots in order to maximize customer service while optimizing storage and transport capacity. This will include working closely with the principals’ supply planners and Operations management to proactively ensure that there are no interruptions in supply.
Key Responsibilities
Supply Planning
- Assist with the development of the national supply plan across all hubs and depots by using the inbound principals’ supply plans to balance against the network (warehousing and transport) capacity and demand plan requirements for the next 18-24 months.
- Understand and use the latest planning standards (agreed volumes, warehouse space constraints and transportation routes) and tools (ADEXA) to generate the rough-cut supply plan.
- Identify exceptions where supply does not satisfy demand or where supply exceeds demand.
- Develop alternate scenarios to address exceptions by closing the gap between supply and demand (e.g., increase capacity through overtime, building stock in advance, pricing changes to manage demand, and inputting into the supply and demand meeting).
- Assist with the development of the warehouse space requirements plan for the next 12 months on a rolling weekly basis and manage the accuracy thereof.
- Update the demand planning grids with the appropriate supply information (e.g., stock holding, inbound delivery, transport routing) in line with the demand planning timeline.
- Work closely with the principals’ planning teams to ensure that the anticipated production is sufficient to meet the demand in the longer term.
- Assist with the consolidation of the regional warehouse requirements plans into a national warehouse requirements plan.
- Compile a forward warehouse requirement plan monthly, on a rolling 12 monthly basis.
- During peak periods, a weekly view may be required.
- Assist with the consolidation of the transport requirements plan and work closely with the Transport Planning team on a quarterly or monthly basis to ensure adequate transport is available.
- This forward transport requirements plan will be issued at least quarterly for on a rolling 12-month basis.
- During peak periods, a weekly view may be required.
Short Term Supply Planning
- On a weekly basis (and daily when stock shortages are experienced), review demand (demand forecasts and actual orders) and stock cover (days) requirements across all regions, depots and stock holding positions and provide guidance on priorities, both by SKU or customer, and by region or depot.
Supply Chain Reporting
- Update the scorecards with the relevant KPI's on a weekly/monthly basis.
- Understand the variances against targets for key KPI's and provide explanations and corrective actions required.
- Generate the agreed weekly supply planning packs and associated minutes.
- Information and Data Management: Regularly and accurately capture data into ADEXA to enable access to reliable data and reporting for trend analysis and decision making.
- Administration: Oversee filing and safeguarding of records within area of responsibility.
- Compile ad hoc spreadsheets when required.
Team Coordination
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Support and drive the business core values.
- Manage colleagues and clients’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
- Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
- Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
Qualifications and Experience
- Relevant B.Com Degree (Logistics or Supply Chain Preferred).
- 2 – 3 years operational experience within any planning function.
- Experience using SAP, ADEXA and MS Office is essential.
go to method of application »
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.
Key Responsibilities
Vehicle Dispatch
- Administer and monitor the uploaded system route allocations on a daily basis.
- Ensure that the vehicles are dispatched according to the agreed business process.
- Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools.
- Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.
- Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle and other resources before the vehicle leaves the depot.
- Update or correct trip information on the Tracking system before vehicle leaves the depot.
Driver Debriefing
- Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.
- Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.
- Liase with Tracking on road Execution Agents.
- Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers’ return.
- Debrief the drivers as they return.
- Discuss, resolve and record any exceptions.
- Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.
- Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.
- Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.
Effective Teamwork and Self-Management
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Manage colleagues and employees’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Manage colleagues and employees’ expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
Qualifications, Skills and Experience Required for the Job
- Matric
- Valid Code EB drivers’ licence
- Minimum of 2-3 years’ experience working in an administration/transport environment, preferably within a FMCG environment
- SAP experience would be an advantage.
Skills
- Verbal and written communication
- Computer literacy (MSExcel)
- Report writing
go to method of application »
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- To oversee the safe receipt, storage, retrieval and timely dispatch of goods, thereby meeting customer service levels and reducing costs.
Key Responsibilities
Strategy Execution
- Work closely with the Warehouse Manager and/or Logistics Manager and the transport management team to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
- Drive the implementation of improvements in warehouse operations to achieve significant gains in efficiency.
- Ensure the implementation of warehouse best operating practices and standardized procedures / practices throughout the warehouse.
- Manage the system for keeping stock control systems up to date and plan future capacity requirements based on forward planning.
Operations Management
- Control and monitor inventory levels and replenishment processes.
- Maintain the physical condition of the warehouse(s) by planning and
- implementing new design layouts in conjunction with the Warehouse for repair and requisitions for replacement.
- Manage operational requirements by deploying warehouse
- operational and administrative employees and following up on work results.
- Continuously consider cost reducing strategies over all activities of the warehouse.
- Manage the housekeeping of the warehouse(s) and surrounding area.
- Plan the arrangement of goods within the warehouse and ensure special requirements for certain stock, such as chilled goods or fragile products are met.
- Manage the system of picking, checking and loading to ensure productivity and compliance targets are met.
- Ensures that all tasks, activities and operations that are carried out on the day shift are coordinated with night duties and activities.
- Effectively and in a timely manner communicate with the Logistics Manager and Warehouse Manager regarding any issues, exceptions or problems occurring on the nightshift that warrant their attention.
- Ensure customer orders are filled and placed on trucks in the proper order as
- described in the loading procedures.
- Ensure that all orders leaving the warehouse are correctly packed and damage free.
- Manage the execution of the transport plan.
- Oversee returns and the document process back into SAP.
- Perform regular system health checks regarding replenishments, transfers, returns not completed.
Warehouse Administration Management
- Oversee the warehouse administration, ensuring that all goods receipting and issuing documents are accurately and promptly processed.
- Monitor the warehouse billing status.
- Ensure computerised administration and automated storage and retrieval systems are accurately maintained.
- Analyse and provide the inventory report, IN/OUT status report, dead stock report, goods age report, consumption report, manpower status report to the Logistics Manager.
- Audit daily labour and billing reports.
Warehouse Maintenance Management
- Oversee the planned and unplanned maintenance of warehouse equipment.
Customer Service/ Stock Management
- Resolve issues encountered around damaged or short stock.
- Ensure stock management procedures are adhered to Conduct and monthly and daily cycle count.
- Reconcile monthly and daily cycle counts
- Participate in the risk committee and in HIRA work studies.
- Ensure warehouse compliance with all national and provincial legislation and regulations, international SHERQ standards and with company policy.
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- National Diploma in Warehouse/Logistics Management
- Valid Code EB drivers’ licence
- 4 - 6 years’ experience in a warehouse environment, 3 of which in a Supervisory / Team
- Leader position
Skills
- System skills (SAP MM and BW, MS Office skills prerequisite)
- Verbal and written communication
- Computer literacy
- Interpersonal
- Logical thinking
- Analytical thinking
- Numeracy
- Organisational awareness
go to method of application »
Overview
- We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.
- But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.
- Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.
Job Purpose
- To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse.
Key Responsibilities
Operational Warehouse Management
- Control operational deliverables, and expectations, and coordinate progress with direct line manager.
- Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO.
- Ensure that all products are received and stored timeously and in accordance with Group policy.
- Provide direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions.
- Maintain team focus on the business objectives in order to drive success.
- Identify and resolve issues and conflicts within and between various operational teams and team members within span of control.
- Conduct daily checks on all facilities, storage areas and equipment within area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
- Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager.
- Ensure that the warehouse is locked and secure after hours.
- Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
- Optimise the allocation of picking slots to meet sale patterns.
- Carry out daily SAP warehouse checks and action any reported defaults.
- Ensure compliance to relevant hygiene standards.
- Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment.
- Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. maintaining continuous operations within the warehouse.
Inbound Control
- Control the inbound process by receiving product in good condition.
- Capture stock on the SAP system to ensure that goods are controlled and easily identified.
- Allocate the product to the right bin in order to access with ease and convenience as and when required.
- Activate internal material movement, incorporating placing the order; picking the product and moving it to truck for dispatch.
- Check shelf life in order to ensure it has not expired using the FIFO (First In, First Out) system.
- Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.
Stock Control
- Ensure stock is in the right location by completing cyclic counts on a daily basis.
- Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location.
- Control production and expiry dates on every inbound and outbound.
- Control damages on inbound/outbound and track trends.
- Identify root cause and take the necessary actions such as issuing verbal warnings.
- Conduct monthly stock takes.
- Ensure frozen stock is kept in a frozen and/or chilled state.
Customer Liaison
- Resolve issues regarding damaged stock or shortage thereof.
- Reconcile invoice details with requirements.
- Report any incident that may have occurred involving drivers that in turn impacts on customers.
- Schedule customer deliveries according to the time window process.
- Verify orders and liaise with customers on the point of receiving by making use of the SAP System.
Warehouse Maintenance
- Ensure the warehouse is kept clean by inspecting the various areas.
- Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company.
- Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump.
- Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity.
- Report areas/issues in need of attention to the respective Maintenance Manager.
- Ensure that all bin allocations are clear from any damaged pallets.
- Ensure all forklifts are in good working order.
Security Control
- Ensure that all stocks leaving the warehouse premises do so with proper documentation.
- Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there is no overstaffing.
- Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis.
- Instruct security to check staff when they leave for a tea or lunch break.
- Ensure that all trucks leaving the warehouse are sealed and documented.
- Verify the seals on warehouse doors every morning, after nightshift.
Standards/Compliance Adherence
- Verify the temperature for the entire warehouse by looking at the temperature worksheet.
- Ensure frozen stock is kept not below minus 18 and chilled not below -1.
- Check that staff understand and comply with the standards set by ISO 22 000 and HACCP.
- Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy.
- Certify that a new load always enters a clean and well maintained vehicle, highlighting the significance of quality.
Outbound Control
- Control the functions of outbound, ensuring the correct products are dispatched promptly out to the customer.
- Ensure that all orders are leaving the warehouse correctly packed and damage free.
- Ensure that all invoicing is completed accurately and make necessary corrections where required.
- Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to the customers.
Team Supervision
- Train staff on the Standard Operating Procedures that serve to guide their approach to work.
- Implement the Standard Operating Procedures through consistent application and communication.
- Ensure that staff understand the procedures and sign off the relevant documents.
- Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
- Manage staff performance in order to establish opportunities for development and harness strengths.
- Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
- Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
- Report the consolidated performance and measurement analysis on staff notice boards.
- Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
- Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.
Key Relationships
Internal
- Broader operational and administration teams
- Audit team
External
- Third party contractors
- Customers and principals
Qualifications, Skills and Experience Required for the Job
Qualifications and Experience
- Relevant Logistics Diploma or Degree
- At least 3 years of experience in a warehouse environment in a supervisory role
- Valid Code EB driver's license
- Valid Forklift driver’s license
Method of Application
Use the link(s) below to apply on company website.
Build your CV for free. Download in different templates.
Gmail
Yahoomail