Fresh Jobs at Vector Logistics

Job Purpose

• To manage and maintain the fleet and transport team in the hub/depot, thereby ensuring that productivity and performance are maximized.

Key Responsibilities

Fleet Control

• Manage the daily schedule.
• Check that a job card has been allocated to work and that the driver has managed to complete the form correctly.
• Ensure that drivers complete the checklist every morning and afternoon to establish if there are any defaults.
• Request complaints and difficulties for the day and take the appropriate action.
• Monitor transport performance against benchmarks by obtaining vehicle exception reports from the tracking department as a means of monitoring drivers’ conduct and vehicle performance such as:
• Speeding.
• Excessive revving or braking.
• Backdoor standing time.
• Yard delays.
• Take the necessary disciplinary action depending on the particular instance or trend.
• Build a culture of asset care through counselling discussions with staff,
• particularly drivers.
• Consolidate, on an ongoing basis, accident/incident reports that display each driver’s conduct and make appropriate decisions on the sanction depending on the severity of the incident.
• Conduct physical checks on vehicles, identify areas that require attention and take the necessary action to resolve any issues.
• Analyze the details on the monthly vehicle inspection sheets and take the necessary action.
• Record the specific details of maintenance and repair requirements for each vehicle and send that detail to the workshop indicating the dates when vehicles will be required.
• Report daily to the Transport Manager on the trucks, indicating trucks that have been booked off.
• Providing reasons for why trucks are not being utilized and when they are expected to be in use again.
• Reconcile hired trucks kilometers to supplier shipments on a daily basis.
• Ensure that all vehicles are used optimally by checking that they are loaded to capacity and updated on the Vehicle Utilization Report on a daily basis.
• Complete a daily Casuals Report indicating reasons why ad hoc casuals were used.
• Monitor daily overtime on the BLICK system for drivers, van assistants, supervisors and refrigeration mechanics.
• Manage routes ensuring that time is optimized for each delivery.

Workshop Control

• Consolidate the total cost allocated to each truck on a monthly basis in a Cost Analysis Report.
• Demonstrate in report format the reasons for additional expenditure on vehicles.
• Keep diesel documents on a daily basis ensuring that they are reconciled to the Vector statement(s).
• Check and sign off overtime for the workshop.
• Monitor workshop service standards.
• Identify anomalies in service quality and stocks levels and investigate further.
• Complete a combined summary of all monthly expenditure and report on a cost analysis sheet ensuring that it balances to the income statement.
• Ensure that all traffic fines have been paid correctly and promptly.
• Complete the Weekly Repair Template reflecting time and reasons spent on trucks booked off.
• Control fuel-related issues regarding hired and Vector trucks.
• Complete the daily checklists for the workshop.

Vehicle Maintenance

• Oversee cleaning team to ensure that trucks are cleaned on a regular basis.
• Ensure that vehicles are sent for a service in line with the vehicle maintenance plan.
• Provide a consolidated accident/incident report to the Logistics Manager.
• Conduct a daily visual check on all vehicles, ensuring compliance with AARTO and organizational safety requirements.
• Record faults on the vehicle inspection sheet and ensure that the necessary vehicle repairs are completed timeously.

Risk Control

• Investigate hijacking incidents to establish whether or not they are genuine cases.
• Handle proxy responsibilities.
• Ensure that all drivers have valid driver’s licenses and PDP’s.

Health and Safety Compliance

• Ensure all staff members comply with health and safety requirements.
• Investigate and report on all injuries on duty (IOD’s).
• Implement safe working procedures.
• Manage the outsourced washing of trucks and check all chemicals used are approved.

Sustainability and Environmental Management

• Measure and manage sustainability practices within area of responsibility.
• Implement and monitor Sustainability Report targets.
• Ensure environmental legal compliance.

Team Supervision

• Train staff on the Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard Operating Procedures through consistent application and communication.
• Ensure that staff understand the procedures and sign off the relevant documents.
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues.
• Manage staff performance in order to establish opportunities for development and harness strengths.
• Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others.
• Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others.
• Report the consolidated performance and measurement analysis on staff notice boards.
• Deal with staff problems through one-on-one discussion striving to get to the root cause of problems.
• Manage casual staff by inducting them into the culture and clearly communicating rules to be followed.

KPI’s

• Transportation costs.
• Truck utilization/performance rates.
• Driver performance.
• Fuel consumption rates.
• Maintenance costs.
• Accuracy of driver cash management.
• Product shortage / availability.
• Vehicle management and safety.
• Optimization of resourcing, loading and routes.
• Assurance of informed decisions and governance.
• AARTO compliance.
• Compliance with health, safety, environmental and quality requirements.

Key Relationships

Internal

• Warehouse management team.
• Finance department.
• Administration team.

External

• Suppliers and service providers.
• Road Traffic Management Corporation.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric.
• Minimum of a diploma in supply chain/logistics or similar.
• Valid Code EB drivers' license.
• A minimum of 3 years in a transport management environment.

Skills and Competencies

Behavior Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Knowledge

• Transport and road regulations and bylaws.
• Transport performance benchmarks.
• Vehicle specifications.

Skills

• Financial management.
• Planning, organization and coordination.
• Computer literacy (MS Office).
• Verbal and written communication.
• Interpersonal.
• Logical thinking.
• Problem solving.
• Critical thinking.
• Decision-making.

Attributes

• Tolerance of stress and pressure.
• Attention to detail.
• Deadline driven.
• Able to prioritize.
• Organizational awareness.

go to method of application »

Job Purpose

• To control the processes of inbound, outbound and stock handling in order to maintain efficiency within the warehouse

 Key Responsibilities

Operational Warehouse Management

• Control operational deliverables, and expectations, and coordinate progress with direct Line Manager
• Approve and oversee the execution of all relevant warehouse documentation and ensure compliance with all audit requirements including ISO
• Ensure that all products are received and stored timeously and in accordance with Group Policy
• Provide direction to warehouse team on a daily basis including overseeing the assignment of individual responsibilities, tasks and technical functions
• Maintain team focus on the business objectives in order to drive success
• Identify and resolve issues and conflicts within and between various operational teams and team members within span of control
• Conduct daily checks on all facilities, storage areas and equipment within the area of responsibility, ensure compliance to all mechanical, electrical, safety and hazard standards and raise any areas of non-conformances for action.
• Check the temperature records of probe thermometers and compile a weekly report for submission to the Warehouse Manager
• Ensure that the warehouse is locked and secure after hours
• Monitor and ensure optimum stock rotation practices are applied across area of responsibility.
• Optimise the allocation of picking slots to meet sale patterns
• Carry our daily SAP warehouse checks and action any reported defaults
• Ensure compliance to relevant hygiene standards
• Conduct regular safety checks and ensure maintenance is conducted on all lifting and other equipment
• Ensure that there are sufficient levels of consumables including pallet wrap, paper, cartridges, etc. Maintaining continuous operations within the warehouse.

Inbound Control

• Control the inbound process by receiving product in good condition.
• Capture stock on the SAP system to ensure that goods are controlled and easily identified
• Allocate the product to the right bin in order to access with ease and convenience as and when required
• Activate internal material movement, incorporating placing the order; picking the product and moving it to the truck for dispatch
• Check shelf life in order to ensure it has not expired using the FIFO (First in, First Out) system
• Prepare for and initiate stock take preparation ensuring that the entire process is embarked on and completed within the specified time frame.

Stock Control

• Ensure stock is in the right location by completing cyclic counts on a daily basis
• Ensure staff are doing proper stock rotation where it does not go to the pick face but to the back-up location 
• Control production and expiry dates on every inbound and outbound
• Control damages on inbound/outbound and track trends 
• Identify root cause and take necessary actions such as issuing verbal warnings
• Conduct monthly stock takes
• Ensure frozen stock is kept in a frozen and/or chilled state

Customer Liaison

• Resolve issues regarding damaged stock or shortage thereof
• Reconcile invoice details with requirements
• Report any incident that may have occurred involving drivers that in turn impacts on customers
• Schedule customer deliveries according to the time window process
• Verify orders and liaise with customers on the point of receiving by making use of the SAP System

Warehouse Maintenance

• Ensure the warehouse is kept clean by inspecting the carious areas
• Liaise with the cleaning manager and supervisor on site who in turn must liaise with the external cleaning company
• Arrange for damaged goods to be left in the designated area of the warehouse within category of repack; repair or dump
• Check that lighting is adequate, doors open and close easily amongst other specifics that impact productivity
• Report areas/issues in need of attention to the respective Maintenance Manager
• Ensure that all bin allocations are clear from any damaged pallets
• Ensure all forklifts are in good working order

Security Control

• Ensure that all stocks leaving the warehouse premises do so with proper documentation
• Ensure all cameras are focused on risk areas such as entry and exit points and on areas that assist in the determination of the level of inactivity amongst casual staff, ensuring there in no overstaffing
• Issue a stock count on key lines such as “ready to eat” products like polony and cheese on a daily basis
• Instruct security to check staff when they leave for a tea or lunch break
• Ensure that all trucks leaving the warehouse are sealed and documented
• Verify the seals on warehouse doors every morning, after nightshift

Standards / Compliance Adherence

• Verify the temperature for the entire warehouse by looking at the temperature worksheet
• Ensure frozen stock is kept not below minus 18 and chilled not below –1
• Check that staff understand and comply with the standards set by ISO 22 000 and HACCP
• Ensure goods are delivered in the appropriate condition and that there is no damage or discrepancy
• Certify that a new load always enters a clean and well-maintained vehicle, highlighting the significance of quality

Outbound Control

• Control the functions of outbound, ensuring the correct product are dispatched promptly out to the customer
• Ensure that all orders are leaving the warehouse correctly packed and damage free
• Ensure that all invoicing is completed accurately and make necessary corrections where required
• Facilitate the process of loading goods onto trucks and ensure they are sealed for transport to customers

Team Supervision

• Train staff on the Standard Operating Procedures that serve to guide their approach to work
• Implement the Standard Operating Procedures through consistent application and communication
• Ensure that staff understand the procedures and sign off the relevant documents
• Conduct monthly meetings with staff in order to ascertain problems encountered and resolve associated issues
• Manage staff performance in order to establish opportunities for development and harness strengths
• Measure staff performance on a soft point system that includes punctuality and wearing the required uniforms, among others
• Monitor staff using the hard point system that includes areas such as cash work; product shortages; handling of the track and accidents, among others
• Report the consolidated performance and measurements analysis on staff notice boards
• Deal with staff problems through one-on-one discussion striving to get to the root cause of problems
• Manage casual staff by induction them into the culture and clearly communicating rules to be followed

KPI's

• Optimisation of stock rotation and pallet spaces
• Optimisation of team resourcing
• Delivery on daily operational (inbound and outbound) targets
• Compliance with health and safety standards
• Number of security incidents
• Warehouse housekeeping standards
• Customer satisfaction and issue resolution 

Key Relationships

Internal:

• Broader operational and administration teams
• Audit team

External:

• Third party contractors
• Customers and principles 

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Relevant Logistics Diploma or Degree
• At least 3years of experience in a warehouse environment
• Valid Code EB Drivers’ license
• Valid Forklift driver’s license 

Skills and Competencies

Behaviour Standards:

• Be brilliant at the basics
• Face the brutal facts
• Smash the silos
• Lead with integrity, respect and energy
• Be curious and challenge change
• Take accountability for results and people

Knowledge

• Warehouse operations
• Warehouse based business processes and practices
• Warehouse methodologies and principles
• SHEQ compliance requirements
• Equipment maintenance principles and practices
• SAP

Skills

• Verbal and written communication
• Interpersonal
• Logical thinking
• Problem solving

Attributes:

• Initiative and assertive
• Able to work under pressure and priorities
• Proactive
• Attention to detail
• Deadline driven
• Systematic
• Results/Goal Orientated
• Accuracy
• Customer focus