Fresh Jobs at Vector Logistics

Job Purpose

• To effectively manage, control and reconcile all pallet movements at the PBCS Rustenburg site and associated depots, ensuring pallet accountability, minimizing pallet holding days, reducing pallet-related costs, and maintaining accurate pallet records across all operational activities.

Key Responsibilities

Site Reconciliation

• Check the daily movement reconciliation site/depot reconciliations for the Hub for
• Pallet Management to ensure accountability, transparency and accurate pallet control.
• Collates and compiles a detailed Rustenburg reconciliation for submission to the national office on a weekly basis.
• Reviews the daily pallet risk report for Rustenburg and associated depots, investigates variances, and follows up on outstanding items.
• Ensure all suspended movements on portfolio have been addresses or treated correctly per site and report information to TEMS consultants (CHEP) at national office.
• Ensure that all sites are completing the pallet documentation properly and are completing pallet documentation for each and every delivery leaving the premises.
• Ensure monthly pallet recoveries from PBCS Rustenburg operations and relevant customers are processed, recovered and verified.

Exchange Management System (EMS)

• Analyse the daily EMS movement report from CHEP / Portfolio and SAP.
• Oversee the EMS reconciliation (CHEP / Portfolio and SAP) to ensure accuracy of pallets to be collected from various customers.
• Follow up telephonically with EMS customers and ensures drivers uplift / recover pallets for return to depot or CHEP.
• Compile EMS ageing report with comments and send to heads of depots daily.
• Investigate movements on the ageing report and provide feedback on corrective action taken.

GRV Document and Process Control

• Verify and sign off pallet slips from GRV’s daily.
• Confirm correct quantity, document references (e.g. POD) and GLID numbers.
• Report on pallet variances on GRV’s and follow-up on pallets not GRV’d on SAP.

EDI Control

• Verify pallet slips against the EDI file.
• Report on pallet variances against SAP and Portfolio on the EDI file.
• Follow-up / investigate on reported variances and advise the TEMS consultant (CHEP) on corrections to be made.

Physical Stock Control

• Confirm the pallet reconciliations of the physical daily pallet counts per warehouse versus the master control card on the CHEP Portfolio system and against SAP.
• Update monthly the CHEP Portfolio inventory audit with the actual physical pallet stock count and exchange customer count.
• Present management with a consolidated pallet movement reconciliation, highlighting movement variances between physical CHEP / Portfolio balance and SAP balance per site/depot.
• Assists an external CHEP audit identifying any losses bi-annually.

CHEP Account Management

• Manage the resolution of all queries on the CHEP account daily (according to effective date or quantity).
• Check and confirm CHEP invoices on a weekly basis to ensure accurate billing and that no duplications have occurred.
• Check that Replaceable Plastic Containers (RPC) crates are not billed by CHEP.
• Verify the monthly CHEP audit reports received from CHEP KAM or retrieved off Portfolio.

General Administration

• Raise billing documents for VCS storage and handling.
• Raise ad hoc sundry PO’s

KPI’s

• Accuracy of pallet control
• Accuracy of reporting
• EMS accuracy and within parameters
• Pallet holding days
• Number of pallets on hand within parameters

Key Relationships

Internal

• Operations management team
• Transport Managers / Controllers
• Finance department
• Pallet uplift drivers

External

• Suppliers and transport providers
• Principals and Customers receiving clerks
• CHEP (TEMS consultant, KAM, CHEP Call Centre)

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma or at least one year certificate in Warehouse/ Logistics Management would be advantageous.
• 3 years relevant CHEP management experience in a FMCG distribution and storage environment.

Skills and Competencies

Behaviour Standards

• Be brilliant at the basics
• Face the brutal facts
• Smash the silos
• Lead with integrity, respect and energy
• Be curious and challenge change
• Take accountability for results

Knowledge

• Working knowledge of SAP
• Working knowledge of CHEP Portfolio
• CHEP pallet management
• Stock control

Skills

• Planning, organisation and coordination
• Computer literacy (MS Office, SAP, Portfolio)
• Verbal and written communication
• Interpersonal skills
• Logical thinking
• Problem solving
• Analytical and evaluative thinking

Attributes

• Initiative and assertiveness
• Tolerance of stress and pressure
• Attention to detail
• Deadline driven
• Able to prioritise
• Organisational awareness
• High-energy self-starter as well as collaborative team player

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Job Purpose

• To effectively work and communicate with the Operations management to continuously improve standards.
• To plan, develop and implement techniques, processes and procedures for controlling the desired level of quality for all goods stored and supplied by the region/site.
• To coordinate with principals and suppliers, warehouse and transport management and customers to resolve quality and food safety issues.
• To ensure compliance to all company and group policies and standards affecting food quality and safety

Key Responsibilities
Legislative and Policy Compliance

• Ensure compliance with the Food Safety and the OHSACT, NEMA and associated regulations and legislations.
• Ensure the region and sites have the current Vector SHE and quality and food safety standards and procedures as well as Customer requirements in place and adhered to.
• Ensure documentation completion and submission requirements are adhered to.
• Ensure all internal policies are aligned to legislative requirements and best practice.
• Review and update all SHERQ procedures and checklists.
• Ensure that all internal audits are planned and actioned according to schedule
• Pass all customer and external audits and retain applicable certifications

Operational Compliance Support and Auditing

• Co-ordinate the development, implementation and management of a standardized integrated SHERQ management system as per the required standard.
• Conduct internal audits and inspections and manage external certification audits.
• Implement and maintain quality tools to ensure quality control and compliance.
• Provide management and staff training as applicable
• Ensure that all traceability and recalls procedures are followed
• Accompany inspectors and auditor during on-site inspections and audits and respond to regulatory non-compliances
• Maintain the HACCP, VACCP, TACCP, HIRA and ERA systems and other SHERQ information and documentation
• Implement, administer, monitor and maintain the Operations SHERQ programmes and associated documentation
• Update all SHE & food safety systems, lists and files
• Ensure that Risk prevention and emergency procedures are identified and implemented.
• Conduct workplace and job specific hazard analysis to identify potential hazards
• Evaluate the effectiveness of risk control measures and recommend changes
• Maintain risk registers
• Communicate risk control and risk management information by analyzing data, developing indictors, producing and presenting required reports and advising management accordingly.
• Liaise with external bodies eg. Department of Employment and Labour, fire department, contractors, service provider and emergency services with regard to local governmental compliance requirements and best practice.
• Risk management (HACCP/TACCP/VACCP/HIRA/ERA/ Food defense, fire and security)
• Conduct Root Cause Analysis for SHERQ related non-conformances identified
• Ensure corrective action plans and actions for audits, incident investigations and customer complaints are completed
• Contractor management
• Assist with the development of SHERQ Objectives and Targets, Continual Improvement Plans and Injury Reduction Plans and facilitate the completion of actions required to fulfil these requirements

Change Management

• Incident Investigation
• Conduct post incident investigations in order to identify root causes and determine appropriate preventative and corrective action
• Champion the implementation of corrective actions
• Ensure proper administration of the incident reporting and investigation system, legal documents and registers
• Analyze and investigate customer complaints. Facilitate interventions to address the problem and monitor improvements
• Seek continual improvement in the SHERQ space by regularly monitoring regional and site activities and assess the implications of new developments.
• Ensure that Corrective Action Plans are in place, updated and track the close out of required actions whilst maintaining evidence of close outs

Communication and Reporting

• Capture all SHERQ related data on time and in full
• Analyse data, develop leading indicators, determine trends and produce and present required reports to advise management accordingly.
• Engage with external bodies (eg. Department of Health and service providers) with regards to compliance requirements and best practice.
• Advise project managers regarding the requirements of contractors on site, safety files etc.
• Ensure Risk and SHE Rep meetings are held at the prescribed frequencies and minutes are communicated and signed off

Key Relationships
Internal

• Operations
• Customer team (on queries)
• Internal audits
• HR
• Engineering

External

• Consultants
• Government departments
• Contractors and service providers
• Certification bodies
• Suppliers

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• A degree or diploma in Food Science/Technology, Applied Science, Safety management, Environmental Management or like discipline
• A minimum of 3 years working in a food hygiene and/or health and safety environment implementing food safety and health and safety policies
• Good understanding of FSSC 22000/ISO 22000, ISO 45001 and ISO 14001 requirements
• Experience in the implementation and management of integrated ISO systems
• Valid Code EB drivers

Skills and Competencies
Knowledge

• All applicable legislation (Environmental, OHS & food safety)
• Industry standards
• Integrated ISO systems management principles
• Working knowledge of Vector strategies, policies, customer products and operations

Skills

• Auditing and inspections
• Relationship building
• Computer literacy (MS Office)
• Verbal and written communication
• Interpersonal
• Logical thinking
• Critical thinking
• Decision-making
• Analytical and evaluative thinking

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Job Purpose

• To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles. Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.

Key Responsibilities

Vehicle Dispatch

• Administer and monitor the uploaded system route allocations on a daily basis.
• Ensure that the vehicles are dispatched according to the agreed business process.
• Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools.
• Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.
• Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle and other resources before the vehicle leaves the depot. 

Driver Debriefing

• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.
• Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.
• Liase with Tracking on road Execution Agents.
• Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers’ return.
• Debrief the drivers as they return.
• Discuss, resolve and record any exceptions.
• Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.
• Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.
• Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric
• Valid Code EB drivers’ licence
• Minimum of 2-3 years’ experience working in an administration/transport environment, preferably within a FMCG environment
• SAP experience would be an advantage

Skills and Competencies

• Transport routes
• Accepted fleet performance standards and associated risks § Relevant SAP module(s)
• Verbal and written communication
• Computer literacy (MS Excel)
• Report writing  
• Analytical thinking
• Numeracy
• Organisational awareness