Fresh Openings at ALPLA Group

What you will enjoy doing

• The job holder is responsible for providing full service executive administrative support to the senior executive management team. He/she will coordinate all office services, assist with reporting, presentation & budget preparation.
• Manage the day-to-day administrative affairs of the Managing Director SOAF including but not limited to Calendar management; Claim Recons; and leave management.
• Schedule and coordinate internal & external meetings with relevant stakeholders.
• Prepare monthly Leadership meeting agendas, meeting reminders and prepare meeting minutes and documentation as required.
• Support the Managing Director SOAF by reviewing, analyzing information, and come up with action plan.
• Prepare special monthly and annual reports, PowerPoint presentations when needed.
• Provide general support to visitors and expats management.
• Providing support to the Managing Director SOAF relating to travel management
• Maintain and develop an updated filing system and database.
• Provide support with budget preparation and presentation.
• Monitor ESS Claims and Credit Card claims of the Managing Director SOAF and report on these monthly.
• Arrange travel and logistics including booking flights, car rental and hotel accommodations locally and internationally when needed.
• Support with all ad hoc requests from site and cluster.
• Plan all in-house or off-site activities such as dinners and teambuilders for SOAF as required.
• Manage SOAF communication.

What makes you great
QUALIFICATION AND EXPERIENCE REQUIREMENTS:

• Relevant qualification from a reputable institution with +10 years of experience in a professional office environment
• Excellent written and verbal communication skills.
• Above average competence with MS Office, including Word, Excel and PowerPoint
• Excellent planning and organization skills
• Must be proficient in office management including liaising with premises management, suppliers and contractors.
• Ability to analyze and interpret department needs and results.
• Ability to recognize, manage and solve complex issues/problems.
• Ability to perform assigned duties under frequent time pressures in a fast-paced environment.
• Experience with budget analysis and management
• Ability to juggle multiple tasks and projects effectively.
• High level of attention to detail and accuracy
• Excellent written and spoken local and English language skills.
   

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What you will enjoy doing

• The incumbent will be expected to undertake regular occupational health, safety and environment compliance site assessments, inspection, and audits within a legislative framework.
• Schedule & attend HSE meetings to monitor compliance and corrective actions.
• Facilitate risk assessments and major incidents investigations and determine mitigation measures needed for HSE interventions.
• Make recommendations on relevant training and awareness campaigns to support Health and Safety.
• Write up safe work procedures and performance reports and engage with operations around the implementation of recommendations, identify occupational health and safety interventions to address compliance shortcomings, analyses quarterly self-assessment reports and recommend required intervention.
• Promote health and safety through competency checks, health and safety programmes and training
• Maintain and ensure the implementation and effectiveness of the environmental management system ISO 14001 and take the necessary actions to keep the system running effectively.
• Follow-up the control of wastes, emissions, hazards, and other aspects in accordance with legal and other requirements and ensure the implementation of the corrective actions and report the non-conformities to management

 Based on the Business Process Management (BPM) processes the job holder is responsible for:

• S6 (Assure product conformity)
• S6.3 Responsible to comply with all Hygiene requirements in the plant
• S6.2 Support complaint handling by reporting all identified non-conformities and support in the implementation of effective corrective actions determined by the process owner, when needed.
• S10 (Ensure occupational health, safety and environment)
• Ensure that HSE compliance in own area of responsibility.
• Report any incident or unsafe conditions seen in the plant/ work area.

What makes you great

• Tertiary qualification in related field advantageous.
• SAMTRAC Certified.
• +5 years' experience in the same or related field
• Legislation, Regulation, and Guidelines.
• Good command of English Language.
• Competent in Microsoft Office.
• Safety, health, and environment programs.
• ISO 9000-2000 requirement and audits.
• ISO 14001 requirement and audits.
• ISO 45001 requirements and audits.
• Risk management.
• OHS Act
• Good communication and coordination skills

What you can expect working with us

• Dynamic and International working environment in a stable and growing family business
• Market Related salary and benefits
• Rewarding and promoting your individual performance
• Opportunity to proactively share your own ideas.