Exxaro is one of the largest South African-based diversified resources groups. It is listed on the JSE Limited where it is a constituent of the Socially Responsible Investment (SRI) index. The group’s current business interests span South Africa, Botswana, Republic of the Congo and Australia. At present, Exxaro produces over 39 million tonnes of coal per a...
Minimum Requirements
QUALIFICATIONS:
- Grade 12/Standard 10 Accounting (Essential/Minimum)
- Certificate Financial Management (Recommended/Desirable)
EXPERIENCE:
- 2-3 years Relevant Accounting experience as well as exposure to Project Administration, Document formatting and general administration (Essential/Minimum) Operational
REQUIREMENTS:
- Psychometric Assessment (Essential/Minimum)
- Certificate of Fitness (Essential/Minimum)
- English (Essential/Minimum)
Duties & Responsibilities
Best Practice and Knowledge Management
- Support the evaluation, implementation and management of systems and processes to meet identified organisational needs
- Actively pursue the exchange and preservation of information between operations and individuals to facilitate effective knowledge management according to organisational objectives
- Assist with audit process and continuous improvement of all the Financial Accounting operations
Business Operations
- Provide financial, administrative and clerical services (including processing and monitoring payments and expenditures and preparing and monitoring the payroll system)
- Process relevant debtors, cash and asset accounting entries
- Verify transactions comply with financial policies and procedures
- Prepare, verify, and process sundry invoices and coding payment documents
- Prepare batches of invoices for data entry and enter invoices for payment
- Maintain updated vendor files and file numbers
- Print and distribute monthly financial reports
- Support the team in the administration of the applicable unit by assisting with arrangements/preparations for meetings, video, and/or telephone conferencing
- Ensure implementation of quality service delivery
- Ensure updated and balanced transaction accounts
Compliance, Governance and Assurance
- Execute and implements responsibilities in adherence to applicable country legislative and corporate governance principles
- Ensure all information and reporting has integrity and is in strict compliance with proper accounting principles and the law
- Ensure function adheres to Group governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline
Functional Excellence
- Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
- Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
- Apply functional best practices, promote sharing of best practices/knowledge
People Management
- Performance management: Adhere to performance management procedures
- Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity
Safe and Healthy Work Environment
- Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
- Encourage a culture that focuses on safety in all operations
Behavioural Alignment
Demonstrates the following:
- Creativity, collaboration, sociable and awareness to the ecosystem
- Stewardship, accountability, ability to develop trust, safety conscious and ethical
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective
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Minimum Requirements
QUALIFICATIONS:
- N Dip: Accounting (Essential/Minimum)
- Certificate First Line Management (Essential/Minimum)
- B Tech (Relevant) (Recommended/Desirable)
EXPERIENCE:
- 3-5 years Relevant accounts payable experience in a supervisory capacity. (Essential/Minimum) Operational
REQUIREMENTS:
- Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
- Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
Duties & Responsibilities
Compliance, Governance and Assurance
- Ensure all Accounts Payable services are delivered in accordance with policies, systems and procedures that are legally compliant and adhere to sound corporate governance principles
- Monitor risk
- Governance: Ensure function adheres to Company governance, policies & standards, statutory and legal compliance. Entrench a culture of discipline
- Ensure effective service delivery and meeting of Service Level Agreements (SLA's)
Customer and Client Relationship Management
- Manage internal and external relations, including interface with service providers and applicable Business Units (BU's), as well as other functions responsible to ensure that business needs are met, and employees are satisfied
- Provide relevant and specialised support to applicable stakeholders
- Establish and maintain relations with stakeholders to ensure optimal Finance efficiency
Financial Management
- Allocate and monitor utilisation of financial resources and capital expenditure according to objectives and budgets to facilitate efficient cash-flow management across the Accounts Payable unit
- Seek approval of relevant contracts and documentation in line with Finance function's budgetary stipulations
Financial Support Services
- Work with Head, Accounts Payable and Financial Accountant to manage interaction with Embedded Finance and Supply Chain Management to ensure necessary approval is obtained
- Implement designed Purchase to Pay processes
- Oversee Accounts Payable activities related to processing of vendor invoices and development of team
- Investigate all payments not processed by Accounts Payable team
- Vendor reconciliation
Functional Excellence
- Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
- Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
- Apply functional best practices, promote sharing of best practices/knowledge
- Assist in the execution of functional excellence initiatives
People Management
- Performance management: Adhere to performance management procedures
- Manage employee performance and development. Supervise employee activities and outputs
- Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity
Safe and Healthy Work Environment
- Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
- Encourage a culture that focuses on safety in all operations
Systems Enablement
- Ensure system security and access to system is controlled
- Ensure implementation of information management technology and infrastructure that supports all strategic, tactical and operational purchase
- To implement Pay management processes in services organisation
- Assume responsibility for integrity and utilisation of systems in Purchase to Pay unit
Behavioural Alignment
Demonstrates the following:
- Creativity, collaboration, sociable and awareness to the ecosystem
- Stewardship, accountability, ability to develop trust, safety conscious and ethical
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective
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Minimum Requirements
QUALIFICATIONS:
- B Eng (Relevant) (Essential/Minimum)
- Certificate First Line Management (Essential/Minimum)
EXPERIENCE:
- 5 years Business improvement- or business excellence, economical evaluations, improvement methodologies. (Essential/Minimum) Operational
REQUIREMENTS:
- Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
- Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
Duties & Responsibilities
Best Practice and Knowledge Management
- Intellectual property management and protection
- Create and manage professional networks
- Participate in tertiary educational relationships
- Participate in professional external forums
- Continuously monitors exchange and preservation of information between operations and individuals to facilitate effective knowledge management
- Stay abreast with advances in field of business improvement and innovation
Business Performance, Operations and Continuous Improvement
- Ensure Business Improvement (BI) initiatives target the current focus areas in order to achieve Business Unit (BU) and functional area targets
- Track performance against targets
Business Review Process
- Support the business review process by evaluating critical performance areas - 6 monthly, quarterly and monthly within operational function level (mining, beneficiation, engineering etc. or for a smaller business unit)
- Implement and track metrics to enable measurement of process efficiency and effectiveness; auditing of current processes and identification of areas of opportunity
Customer and Client Relationship Management
- Support core business by ensuring appropriate stakeholder relationships toward enhancing corporate profile
- Manage internal and external relations, including the interface with external providers or other functions responsible to ensure that business needs are met, and employees are satisfied
Optimisation and Efficiency
- Execute Business Improvement (BI)/Operational Excellence (OE) framework and process on operational function level (mining, beneficiation, engineering etc. or for a smaller business unit)
- Implement common operational/BI initiatives for an operational level (mining, beneficiation, engineering etc. or for a smaller business unit)
- Facilitate breakthrough projects at operational level (mining, beneficiation, engineering etc. or for a smaller business unit)
- Facilitate knowledge transfer and contribute to business optimisation function Communities of Practice (COP)
- Coordinate technical skills supporting the BU/functional unit BI Process
- Support BI/OE initiatives through business analysis, root cause analysis, idea generation facilitation and structured innovation
Safe and Healthy Work Environment
- Adhere to all health and safety practices and promote good housekeeping on an ongoing basis
- Address all unsafe practices and potential hazardous situations and rectify and report to superior
- Comply with Safety Health and Environmental (SHE) and technical requirements
- Wear applicable Personal Protection Equipment (PPE) at all times
Behavioural Alignment
Demonstrates the following:
- Creativity, collaboration, sociable and awareness to the ecosystem
- Stewardship, accountability, ability to develop trust, safety conscious and ethical
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective
go to method of application »
Minimum Requirements
QUALIFICATIONS:
- B Degree (Relevant) (Essential/Minimum)
- Certificate First Line Management (Essential/Minimum)
EXPERIENCE:
- 3-5 years Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) Operational
REQUIREMENTS:
- Psychometric Assessment (Essential/Minimum)
- Certificate of Fitness (Essential/Minimum)
- Competence: MS Office Relevant Package (Essential/Minimum)
Duties & Responsibilities
Best Practice and Knowledge Management
- Identify and support the implementation of process and system enhancements to continuously improve contract management process
- Study/research best practice processes and benchmark the Company processes at regular intervals
- Assist in mitigating risk in terms of contractual exposure to the Company
Business Partner Enablement
- Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
- Provide process advice to business partners/end-users through in- transaction guidance and support
- Working with various internal and external stakeholders to expand and enrich supply chain content
Compliance, Governance and Assurance
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
- Collaborate and communicate with suppliers
- Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
- Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
- Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities
Contract Management
- Compile and manage contracts with service providers
- In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
- Negotiate, conclude and administer contracts throughout the contract lifecycle
- Evaluate contractual terms and condition and provide recommendations
- Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
- Evaluate contract stipulations and provide recommendations
- Communicate and ensure adherence to contractual rights and obligations
- Record and monitor contract compliance and renewal applications
- Investigate the need for contract extensions and terminate contractual relationship upon completion if required
- Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
- Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
- Manage the end to end contract management process
- Develop and implement contracting portfolio project plans
- Develop, socialise and implement contracting strategies
- Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
- Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
- Ensure guidance and planning to contract modifications, price adjustments and contract close out
- Communicate and ensure adherence to contractual rights and obligations
- Contribute to supplier development including Local Economic Development
- Develop and maintain key supplier agreements with a continuing focus on efficiency gains
- Identify opportunities for cost savings through product substitution, market testing, or other means
- Actively participate in organisation planning as it relates to procurement activities
Customer and Client Relationship Management
- Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
- Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers
- Support on-boarding of new suppliers and manage supplier relationships
- Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
- Work collaboratively, efficiently and effectively with both internal/external customers and/or stakeholders
- Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues
- Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners
Financial Management
- Support and adhere to functional budget requirements and cost containment goals
- Prepare contracting project plans and strategies
- Manage allocated contract portfolio from a contract life cycle management and milestone perspective
- Conduct annual demand planning
- Act as a specialist expert in contract life cycle management process
- Represent Group to negotiate and secure approval on various commercial contracts for our client's Group (strategic sourcing and BU contracts)
Functional Excellence
- Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
- Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
- Apply functional best practices, promote sharing of best practices and knowledge
- Assist in the execution of functional excellence initiatives
Internal Business Processes
- Provide weekly feedback on progress related to contract lifecycle management activities
- Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets
- Comply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activities
- Conduct monthly reporting on contracting process
- Ensure procurement savings occur
- Compile tender documentation as per project
- Determine commercial and financial evaluation of tenders
- Obtain tenders from specific marketplace through marketing process
Performance Management
- Identify reporting needs and validate against framework
- Finalise competency requirements
- Confirm roles, responsibilities and expectations
- Determine capability and performance gaps in order to identify training needs
- Adhere to roles, responsibilities and expectations of the SCM process
- Comply with people performance and individual development processes and initiatives
Safe and Healthy Work Environment
- Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
- Encourage a culture that focuses on safety in all operations
Method of Application
Use the link(s) below to apply on company website.
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