Fresh Openings at TotalEnergies

Candidate Profile

• Diploma in Accounting
• A minimum of 2 -3 years working experiencing in Accounting
• Knowledge of stock control and management gained in a petrochemical / LPG production or industrial environment
• A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act, HAZCHEM and relevant SABS regulations
• Excellent Knowledge of Industrial Relations
• Excellent Knowledge of SAP
• Intermediate to advanced level micro-soft office proficiency

Activities

Administration:

• Do approval requests
• Process requests on Optima (manage stock required for the depot (order and buy) eg Paper, water, other consumables)
• Verify and monitor accuracy of customer invoices processed and timelines are met
• Verify the accuracy of customer credit notes processed and ensure timelines are met
• Monitor Competitor processing/queries and return rates
• Delete unused Sales Orders and Post Goods Numbers
• Monitor and assist in following-up on overdue accounts and queries
• Responsible for petty cash control account balancing at all times
• Filing/Archiving.
• Assist in writing up of delivery notebooks should it be required
• Assist with completion and verification of MBR report

Reporting:

• Ensure weekly debtors report is available, monitor progress on overdue accounts
• Daily Sales report by 2pm daily

Management:

• Motivate, lead and guide all staff under your control
• Train staff where necessary
• Carry out relief work in their absence of the Depot Manager and when required.
• Time management of all reporting staff
• Manage team`s performance by means of KPI, regular follow up meetings

Health, Safety, environment and quality :

• Be part of the daily, weekly and monthly Safety meetings.
• Report near misses.
• Manage systems/procedures, incidents reporting to company policies and relevant regulations.
• Adhere to all health and safety regulations
• Assist with upholding the ONE Maestro Integrated system with the Depot Manager and other staff

Context & Environment

• Satisfying customer demands during peak seasons
• Dealing with other department`s demands
• Cylinder Management (On time Invoicing/credit note processing)
• Debtors managemeng
• COD customers management
• Petty cash
• Daily sales report
• Customer base: Customers, Internal Customers

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Candidate Profile

The candidate should possess the following:

• Appropriate 3year tertiary qualification
• 3 – 5 years’ experience.
• Comprehensive knowledge and understanding of the pricing regulatory system
• Advanced knowledge of the SAP system and good personal computer skills
• Solid understanding of Total’s business, systems and procedures with at least 5 years experience.
• Competencies: Analytical ability, Integrity, Confidentiality, Sound communication skills, both written and verbal with external and internal customers, Customer Service oriented.

Activities

The candidate will be required to do the following:

KEY PERFORMANCE AREAS:

In Executing this function, the incumbent will be responsible for the following:

• Ensure that all daily / monthly / adhoc pricing master data updates for costing, selling prices, DAS revaluations, rebate agreements, discounts and rental contracts are done on time, accurately and that all condition types are maintained when changes occur.
• Accurate updating of pricing in RSA and the NBLS, Uploading of these prices into Harmony Updates/Creation/Maintenance of all SD material condition types and values per accounting month Updates/Maintenance of all material & ED costing on MM environment.
• Assisting Business to control the accuracy of the prices uploaded in the SAP System.
• Keep all trails of documents for audit requirements
• Provide Slate Account Balances. Accurately input, calculate confirm industry slate balances (RSA and NBS).

Performance analysis

• Number of pricing issues raised / reported at Company level, either by Business, Credit Control or Financial Control Manager. 
• No Disruption of day-to-day business.

HSEQ:

• To ensure constant adherence and compliance to company HSEQ and security standards, local by-laws, standards and legislation

Governance:

• To provide reliable and timely information to management.

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Candidate Profile

• National Diploma in Safety Management
• Minimum of three years working experience in the safety field
• A thorough knowledge of relevant legislations for example OHS-ACT, HAZCHEM and relevant SANS regulations
• Proficient in the English Language and Microsoft programs

Activities

To effectively manage and minimize HSE risk within area of responsibility by ensuring:

• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibilities Health, Safety and environment
• Maintain an up to date HSE Management System (One Maestro/One Maestro Log)
• Conduct ongoing risk assessment for critical tasks and revise when necessary
• Conduct Job observations for all critical activities at least once a week
• Conduct Monthly Fire Drills as per planning
• Assist the Depot Manager in preparing the Monthly Safety Meetings
• Regular checking of cylinders condition for quality (ie: Shroud, Foot-ring, Excessive rust and Revalidation date as per Company standards.
• Conduct Equipment Inspections within area of responsibility as per agreement with Depot Manager, upload onto share-point and assist in the closing out of deviations.
• Ensure that staff Health is maintained by having valid Medical Certificates in place
• Ensure that all staff have the Necessary PPE for their work Environment
• All safety Signage at the depot are inspected Monthly, updated and kept in good Condition

Technological Risk

• Ensure the monitoring of Critical Barrier Program
• Participate in the testing of Critical Barriers
• Participate in the development of Downgraded Situations

Contractor Management

• Ensure Contractor compliance (Company requirements and Contractor Safety Files)/ Maintain a library
• Issuing Work permits
• Ensure supervision of contractors while works are in progress
• Holds a Pre-job meeting with contractors in absence of Depot Manager

Administration

• Maintain a Proper Filling system of the HSE Management system
• Record keeping of HSE Management System including ( various inspections)
• Keep updated records of Depot licenses/Certificates renewal, training records, etc