Job Openings at Growthpoint Properties

Key Performance Areas:

Financial Management

Capex: 

• Identify key capex projects and ensure that they are correctly budgeted.
• Ensure capex projects are done within the budgeted period and cost as well as in line with procurement policies.

Forecasting and accruals:

• Ensure accruals are raised as required monthly and at year end together with the portfolio accountant. 
• Monthly forecasting including loading of income projections line by line on the MRI system
• Accurate income and expenditure forecasts to be done monthly including utilities to ensure budget or better net income is delivered.
• Full analysis and management of the utilities including management of any solar / generator recoveries in line with approved methodology and inputting strategies to improve recoveries on all utilities.
• Credit control and arrears management in line with targets set by Finance. Timeous action taken on defaulting tenants including the handing over of debt to attorneys for collection. Financial arrangements were required to be negotiated with tenants.
• Analysis of national arrears and assistance with collection of same.
• Calculate and raise turnover rentals where applicable and ensure all turnover rental certificates are received as required in terms of the lease agreement.
• Check and sign off monthly petty cash.
• Manage gift card sales and follow policies and procedures for reconciliation in conjunction with the payment system.
• Ensure non-gla as well as Adhoc and advertising sales and agreements are managed, and revenue is raised as required as well as identifying non-gla opportunities to improve net income. 

Budget:

• Formulate annual budget, calculate trading densities, ratio analysis and craft own Key Performance Indicators.
• Monitor and control income and expenditure according to business plan strategy and objectives.
• Analyse renewals based on turnover across portfolios as well as market rentals.
• Presentation including normalisation schedules together with leasing strategy to Asset Management

Risk Management

• Ensure OHS training required for staff at the building is identified and planned in conjunction with the Portfolio Manager and Training Manager.
• Ensure policies and procedures with regard to risk are implemented.
• Identity OHS compliance in all areas of the building including court space.
• Ensure all incidents are reported timeously to insurers. 
• Management of external contractors in terms of both SLA and OHS requirements.
• Implementation of and daily management of the preventative maintenance plan and general operational requirements with the Operations Manager.

Leasing

• Lease negotiations on both renewals and new lets for line shops as well as national tenants in conjunction with Portfolio Manager and Leasing Consultant
• Accurate deal analysis information sheets to be compiled for approval and sign off as well as feasibilities on deals where applicable. 
• Ensure all deals are correctly loaded on MRI and accurately recorded in line with the signed offer and/or Heads of Agreement.
• Manage outstanding leases documentation.
• Annual leasing strategy to be presented with budgets and continuously updated as the building changes. 
• Prepare Feasibilities and spend to be conducted on leasing deals and/or projects in conjunction with Portfolio Manager and Leasing Consultant.
• Ensure offers to lease and/or heads of agreements and/or lease agreements are correctly drafted and signed in line with the Company’s levels of authority for line shops and national tenancies. 

Administration

• Ensure accurate monthly turnover report including analysis of same is provided and loaded on the MRI system as well as MSCI and any other analytical platforms. 
• Ensure foot traffic data is recorded, reported on and analyzed on a monthly basis. 
• Ensure full compliance with the court space procedure are recorded on the relevant system.
• Check all billing forward statements on MRI to ensure accurate billing to all tenants and ad-hoc accounts including all recoverable
• Ensure compliance with all Growthpoint policies and procedures including but not limited to POPIA.
• Ensure compliance with requirements as set out by the PPRA including ongoing CPD points earning

People Management

• Conduct bi-annual reviews with all staff on aspirations.
• Identitfy training needs, succession planning opportunities and manage non-performance in line with relevant HR processes.
• Employ team members in line with company transformation goals and objectives. 
• Recruitment to be done in line with the transformation policy. 

Marketing

• Marketing Management. Responsible for the development of Marketing strategies in conjunction with Marketing professionals.
• Ensure annual marketing budget and strategy is prepared, relevant to the centre and in line with leasing strategy for presentation with the annual budgets.
• Ensure marketing company achieve their set KPI’s and comply with the SLA in place
• Ensure best use of marketing funds for the betterment of the building.

Reporting

• Prepare management packs monthly, together with all the required reports at least 5 working days before the management meeting.
• Record of monthly minutes of management meetings to be included in monthly management packs. 

Experience

• 5 years of Property Management experience preferably within the retail sector.
• Appropriate people management experience is essential.
• Sound Financial and Marketing experience.
• Property Management Software (MRI) experience.

Education

• A tertiary qualification, Diploma/Degree or equivalent.
• Certificate in Shopping Centre Management
• PPRA compliant

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Key Performance Areas:

Financial Management 

Capex: 

• Identify key capex projects and ensure that they are correctly budgeted.
• Ensure capex projects are done within the budgeted period and cost as well as in line with procurement policies.

Forecasting and accruals:

• Ensure accruals are raised as required monthly and at year end together with the Financial Manager
• Monthly forecasting including loading including income projections tenant by tenant
• Accurate income and expenditure forecasts to be done monthly including utilities to ensure budget or better net income is delivered.
• Full analysis and management of the utilities including management of any solar / generator recoveries in line with approved methodology and inputting strategies to improve recoveries on all utilities.  
• Credit control and arrears management in line with targets set by Manco. Timeous action taken on defaulting tenants including the handing over of debt to attorneys for collection. Financial arrangements where required, to be negotiated with tenants and approved by Manco.
• Manage the collection of turnover rentals where applicable and ensure all turnover rental certificates are received as required in terms of the lease agreement.
• Check and sign off monthly petty cash.
• Ensure non-gla as well as Adhoc and advertising sales and agreements are managed, and revenue is raised as required as well as identifying non-gla opportunities to improve net income.

Budget:

• Produce an annual budget in the format required by both stakeholders including an executive summary and in depth analysis of tenant income line by line.
• Manage income and expenditure according to business plan strategy and objectives and in line with audit policies.
• Analyze renewals based on turnover across portfolios as well as market rentals.
• Presentation including all required reports together with leasing strategy to Asset Management.

Financial Oversight:

• Oversee VAT submissions.
• Oversee tax submissions on management company.
• Manage and report irregular financial transactions to FIC and drive compliance thereof, being the compliance officer, keeping up to date with legislative change.
• Co-ordinate annual AGM of co-owners, together with discussion on financial statements.
• Ensure secretarial compliance of the company in conjunction with the Co-Owners.

Risk Management       

• Ensure OHS training required for staff at the building is identified and channeled through GMS.
• Ensure policies and procedures with regard to risk are implemented in conjunction with GMS.
• Ensure OHS compliance in all areas of the building including court space.
• Ensure all incidents are reported timeously to insurers.
• Management of external contractors in terms of both SLA and OHS requirements.
• Implementation of and daily management of the preventative maintenance plan and general operational requirements with the Operations Manager.

Leasing

• Lease negotiations and conclusion on both renewals and new lets.
• Accurate deal analysis information sheets to be compiled for approval and sign off as well as feasibilities on deals where applicable.
• Ensure all deals are correctly loaded on MRI and accurately recorded in line with the signed offer and/or Heads of Agreement.
• Manage outstanding leases documentation.
• Annual leasing strategy to be presented with budgets and continuously updated as the building changes.
• Prepare Feasibilities and spend to be conducted on leasing deals and/or projects in conjunction with Portfolio Manager.
• Ensure offers to lease and/or heads of agreements and/or lease agreements are correctly drafted and signed for on all tenancies.

Administration

• Ensure accurate monthly turnover report including analysis is provided and loaded on the system together with all relevant reports such as Belinda Clur, MSCI and others
• Ensure car counts/foot traffic data is recorded, reported on and analyzed on a monthly basis.
• Ensure full compliance with the court space procedure by the relevant appointed contractor.
• Check all billing forward statements on MRI as presented by the Financial manager to ensure accurate billing to all tenants and ad-hoc accounts including all recoverable
• Ensure compliance with all relevant policies and procedures including but not limited to POPIA.
• Ensure compliance with requirements as set out by the PPRA including ongoing CPD points earning.Ensure compliance with all Growthpoint policies and procedures including but not limited to POPIA.
• Ensure compliance with requirements as set out by the PPRA including ongoing CPD points earning.

People Management

• Ensure all KPI's and Job descriptions for each staff member is in place in conjunctions with GMS.
• Conduct bi-annual reviews with all staff.
• Identity training needs, succession planning opportunities and manage non-performance in conjunction with GMS.
• Ensure the employment of team members in line with transformation goals and objectives and in conjunction with GMS.

Marketing              

• Manage the Marketing company Responsible for the marketing of the shopping centre including overseeing the marketing strategy as presented and approved by Manco
• Ensure annual marketing budget and strategy is prepared, relevant to the centre and in line with leasing strategy for presentation with the annual budgets.
• Ensure marketing company achieve their set KPI’s and comply with the SLA in place.
• Ensure best use of marketing funds for the betterment of the building.

Reporting

• Prepare management packs monthly, together with all the required reports at least  5 working days before the management meeting.
• Record of monthly minutes of management meetings to be included in monthly management packs.  

Experience

• 5 years of Property Management experience preferably within the retail sector.
• Appropriate people management experience is essential.
• Sound Financial and Marketing experience.
• Property Management Software (MRI) experience.

Education

• A tertiary qualification, Diploma/Degree or equivalent.
• Certificate in Shopping Centre Management
• PPRA compliant

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Key Performance Areas:

Stakeholder Management

Establish maintain and grow relationships with potential and existing clients, in respect of the Retail, Office and Industrial Sectors, focusing on:

• Corporate structure
• Personal relationships with C Suite
• Clients’ business strategy
• Offering a “property consultant” professional service
• Offering Growthpoint as a preferred property partner
• Offering Growthpoint’s services and space as a solution, in major metropolitan nodes, in respect of all 3 sectors
• Referring any clients that lease in one sector to lease in the other sector(s) to the relevant other sector(s)
• Enhance relationships with clients, leasing space across portfolios and sectors and
• Establish the lease expiry profiles with other landlords with the objective of offering our space, in collaboration with the appropriate internal colleague/s
• Identify, target and establish relationships with large users of space, that are not Growthpoint tenants, with the objective of offering our services and space.
• Assist the Marketing Department in formulating a marketing strategy for each sector and assist with the implementation nationally
• Formulate a tenant retention policy and implement it nationally in collaboration with relevant property management and asset management teams
• Affect regular research and trend analysis to establish industry needs and growing companies and sectors to canvass strategically
• Implement the CRM Software Programme, in conjunction with the IT department and implement it nationally with the following objectives applicable to all sectors including office, industrial, retail, healthcare and student accommodations:
• Build up the profile of our clients.
• Record all contact with clients including telephonic, electronic and face to face canvassing and engagement
• Record all enquiries to enable effective monitoring and track demand
• Attend networking and conference events to establish connections, enhance industry knowledge and generate leads
• Compile and maintain a data base of client’s lease expires (keen to lease from Growthpoint upon lease expiry with another landlord)

Marketing

Liaise with the Marketing Department to redesign and constantly update our website focusing on:

• Developments
• Previous successful developments, Current & future developments, Sectional Title Units for Sale, Properties for Sale and “Bulk in hand”.
• Vacancies (Location, building, unique selling points, floor-plans proposed space planning, architect’s perspective and proposed lease terms)
• Assist Marketing Department in producing electronic newsletters for existing tenants, potential tenants/purchasers and brokers, focusing on:
• Industry educational matters
• Refurbishments/re-developments/developments
• Sustainability
• Services offered
• Vacancies
• Properties for Sale
• Achievements
• Staff

Experience

• At least 10 years of key account management experience in the property industry
• Property letting negotiation background
• Property marketing and sales background
• Development and/or redevelopment and relocation leasing experience 

Education

• Relevant Degree in the property, finance, legal or sales related field 

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Key Performance Areas:

Transaction Support (Acquisitions & Disposals)

• Prepare and collate information packs required for potential buyers, including asset summaries, lease profiles, tenant information, financials, and operational / compliance documentation.
• Support due diligence processes by coordinating data rooms, responding to Purchaser queries, and facilitating access to information.
• Assist with the review and analyses of sale agreements and transactional documentation to ensure alignment with internal expectations.
• Timely and accurate delivery of due diligence materials.
• Smooth facilitation of transaction timelines with minimal information gaps.
• Strong collaboration with legal, finance, and operational teams.
• Support / complete ad-hoc information requests.

Reporting, Transaction Recommendations & Presentations

• Assist in preparation of monthly / quarterly and ad-hoc reports on deal / transaction updates for various forums.
• Assist in sourcing and collating information and drafting of acquisition and disposal recommendation papers for review and approval by Deal Forum, Property & Investment Comm and Board as applicable
• Provide support and input in drafting presentations relating to acquisition and disposal strategies and progress updates.
• Accurate updates based on latest status updates received from internal and external stakeholders.
• Accurate and concise input into deal notes.

Financial Modelling (With significant oversight and guidance)

• Assist in building and maintaining acquisition and disposal models, including income capitalization, discounted cash flows, IRR analysis and sensitivity analysis.
• Conduct benchmarking against market transactions to validate pricing.
• Prepare scenario analysis to support internal investment decisions.
• Accurate, insightful models that support robust decision-making.
• Provide Data-backed recommendations for pricing and transaction structuring.
• Proactive identification of financial risks or upside opportunities.

Market and Asset Analysis

• Gather and conduct ad-hoc research on macroeconomic indicators, property trends, REIT sector performance and property transactional data.
• Provide high-quality insights that inform acquisition/disposal strategy and asset pricing. Compile the consolidated budget, through collaboration with Asset Managers and Sector Accountant, in accordance with the budget guidelines.

Experience

• At least 1-3 years of experience in real estate investment, asset management, finance, corporate finance or a related field.
• OR Newly qualified Chartered Accountant (CA)
• Experience in one or more of the Office, Retail or Industrial sectors is highly desirable.

Education

A bachelor’s degree in the following fields, Postgraduate level preferred:

• Property Studies
• Accounting/Finance
• Business Science