Job Openings at Pam Golding Properties

Key Responsibilities

• Typing/drafting of lease agreements, addendums, related documents and general correspondence, as required.
• Performing credit checks, bank checks and Lightstone checks on Landlord’s per PGP protocols.
• Attend to general enquiries, correspondence, accounts, coding of City Council accounts, Body Corp and HOA accounts, where necessary, and forwarding same to the relevant Tenant/s for payment and monitoring same; where necessary forward the rates/levy account to PGP’s rental administration division with required action stated thereon.
• Checking and signing off monthly debit order list/charges – rentals and tenant charges.
• Allocating rentals and payments on daily bank statements provided.
• Creating and maintaining of Property files on OwnCloud– all relevant documents and correspondence (Signed Lease Agreement, Rules, Mandate, Inspection reports) on file.
• Sending and receiving of e-mails, dealing with client matters.
• Dealing with client complaints and first line queries and where necessary referring these to the rental agent/s and / or management
• Managing the loading of properties on PGP’s website via Alchemy, as directed. Update rental list and website /Alchemy
• Monitoring and controlling the monthly outstanding rental list by way of following up all outstanding amounts including outstanding water and electricity, where applicable.
• Ensuring that the administration in respect of lease fees, etc is done. Uploading new Lease Agreements, Landlord, Tenants details and supporting documents onto WeConnectU. This includes compilation of Addendums and sending Extension Input forms to the Accounts Department timeously – Control the return of signed documentation by Tenants and Landlords.
• To ensure that all leases are FICA compliant – sending all relevant paperwork to rental admin timeously in this regard. Update FICA as required.
• Dealing with Landlords and / or Tenants as and when required either by way of walk-ins or telephonically
• Release of deposits and payments/reconciliation of levies
• Manage insurance claims on behalf of landlords based locally or overseas.
• Deal directly with body corporates regarding levies paid, levies owed and issues to be resolved.
• Liaise and manage contractors assigned to maintenance of properties, i.e. Check the progress of maintenance done/to be done on a daily basis.
• Deal directly with banks on behalf of foreign owners receiving funds (rental) into their local banking accounts.
• Control and record keeping of all documents to be archived. – Liaise with Document warehouse as directed.
• FIC reporting for Sea Point Letting.
• Meet clients (landlords and tenants) at properties as required.

Education & Experience

• Previous or current experience in an administrative role in rentals or real estate is compulsory;
• Must have own mobile phone which may be used for business purposes.

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Key Responsibilities

• Canvassing and listing new rental stock;
• Managing the maintenance of rental properties to ensure that they are well maintained;
• Showing vacant units to prospective tenants, answering their questions about the property and area, and processing lease applications;
• Conducting background checks on prospective tenants to ensure that they have suitable financial backgrounds, employment histories, and criminal records;
• Reviewing applications and other documentation to determine if applicants meet criteria specified by landlords;
• Negotiating lease terms with tenants on behalf of landlords;
• Preparing lease agreements for signature by both parties, including landlords and tenants;
• Maintaining rental property inventories by conducting inspections of each unit on a regular basis;
• Doing and recording comprehensive ingoing and outgoing property inspections when lease commence / terminate;
• Dealing with and resolving landlord / tenant queries and disputes;
• Managing monthly rental payments and follow up on arrear rental payments.

Education & Experience

• Experience as a rental agent or sales agent will count in your favour;
• Own reliable transport and be willing to work flexible hours;
• Own laptop and access to reliable internet/WIFI is essential;
• Registration with the PPRA (Property Practitioner’s Regulatory Authority) is compulsory and a valid, Fidelity Fund Certificate.

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Key Responsibilities

• Collecting information about properties (lead generation)
• Canvassing properties to sell
• Arranging for photography and home staging
• Visit sellers and must be able to talk knowledgably about their property and area
• Valuation – able to apply sound principles when estimating the value of a property
• Organise and attend show days
• Able to put together a marketing plan for a property
• Represent the seller in negotiations with potential buyers
• Monitor sales and liaise with all stakeholders including mortgage brokers, conveyancers and other estate agents
• Able to knowledgably advise sellers and buyers
• Keeping up to date with trends in the local residential property market as well as the general market

Education & Experience

• Valid Full Status Fidelity Fund Certificate and up to date with CPD and PDE requirements
• Must have valid driver’s licence and your own reliable transport
• Must live in or close to the Brackenfell area
• Must be able to sustain yourself financially for at least 6 to 8 months before you start earning commission