Job Openings at Western Cape Liquor Authority

Job description

Financial Reporting:

• Assist to compile the audit file for interim and annual financial statements.
• Prepare and provide support with ad-hoc financial reports and analyses for various projects undertaken by the Authority.
• Prepare monthly and year end journals.
• Ensure Cashbooks are captured daily.
• Prepare monthly reconciliations for expenditure and investment accounts.
• Prepare account balance reconciliations and promptly clear the reconciling items.
• Assist with the preparation of the quarterly and annual financial statements and any other related reports.
• Draft policies and standard operating procedures for review.
• Maintain general ledger.
• Assist with AG's and internal audit queries.

Revenue Management:

• Perform reversals and overwrites on the system.
• Ensure weekly reconciliation of bank and revenue account.
• Raise fees and penalties as per the regulation.
• Upload payments as and when required.
• Monthly pay over of revenue collected to parent Department.
• Manage suspense accounts.

Payment processing:

• Ensure that all payments are loaded onto the banking system when required.
• Pre-authorisation of all payments and ensure approval of supplier payments as per standard operating procedures before payments are released.
• Ensure that all payments are processed within 30 days of receipt of an invoice.
• Ensure compliance with all policies and SOP’s before payments are made for petty cash and other claims.

Effective resource management (human, financial and physical) within the Unit:

• Establish and maintain appropriate systems (analytical tools, information systems, projections of cost behaviour) and policies to ensure effective and efficient management of resources.
• Perform accurate forecasting, budgeting, and allocation of resources within the unit.
• Assist in managing external contractors and suppliers within the unit.
• Ensure effective identification and management of business risks, resources, and continuous improvement.
• Assist in managing capacity within the unit to ensure sustained service delivery.

Effective people management within the Unit:

• Ensure people’s development within the unit in line with organisation-wide skills development strategy.
• Assist the Manager Finance in ensuring talent management strategies (attraction, retention, development) are implemented within the unit.
• Implement performance management within the unit in line with Human Resources Policies and Guidelines.
• Manage grievances, discipline, and terminations within the division in line with Human Resources policies and guidelines.
• Lead and direct staff within the unit to be able to meet the objectives set for them.
• Build and foster a culture of good governance, customer service, honesty and integrity and world class delivery in the division.

Knowledge

• Strong working knowledge of relevant Public Sector legislation, e.g. PFMA, National and Provincial Treasury Regulations.
• Strong understanding of financial reporting standards, especially Generally Recognised Accounting Practice (GRAP)
• Strong understanding of and a strong commitment to good corporate governance.
• Working knowledge of relevant industry legislation and regulations.

Skills

• Analytical and problem-solving skills.
• Computer literate with advanced Microsoft Excel skills.
• Technical and professional knowledge and skills.
• The ability to concentrate on specific tasks for extended periods and finalize those timeously.
• The ability to work long hours and meet deadlines.
• Analytical skills - accumulates data; summarizes information into pertinent, understandable, and presentable form; discerning valid from invalid comparisons of data; and seeking explanation for variations in data.

Minimum Education and Experience Required:

• Relevant NQF 7 qualification - Bachelor's degree (BCom) or (Btech)
• Degree in Finance with Accounting as a major
• At least 3 years relevant working experience in financial management

Advantageous

• Relevant NQF 8 qualification – Post graduate degree (BCom/Bcompt Honours)
• Experience in GRAP 
• Working knowledge and experience in PASTEL and CASEWARE 
• Public sector working experience
• Accounting articles experience

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Job description

Facilitate The Determination of Public Interest Within Allocated Municipal Areas

• Enable Inspections to be conducted in all local municipal areas to facilitate public interest
• Collaborate with stakeholders to collate input and data to interrogate public interest
• Develop recommendations for decision making based on findings
• Promote public communication regarding regulation
• Oversee the development of Problem Statements in Municipal areas including the Metro

Develop Operational Strategies for Licensed and Unlicensed Premises (Data and Evidence Led) Within Designated Municipal Areas

• Implement co-ordination of operations with relevant enforcement agencies
• Manage operations according to set procedures
• Review of operations conducted and report to stakeholders

Manage Annual / Quarterly Inspections of All Licensed Premises  

• Manage timeous annual / quarterly Inspections
• Review of quality of inspectorate reports against LLT and Appeal Tribunal decisions
• Review of compliance notices for non-compliance and where appropriate non-compliance reports are filed

Collaborate With Key Partners / Stakeholders for Effective Regulation and Compliance

• Maintain an institutional service standard or arrangement with DLO’s and Municipal partners
• Develop a shared understanding with legislative partners to grow appreciation for regulation
• Implement communication and awareness tools to promote advocacy and awareness of social ills and how it relates to alcohol 

Implement Compliance Monitoring of Special Events and Temporary Licenses

• Implement and monitor compliance inspections for special events and temporary licenses 

Design And Implement Compliance Intelligence Gathering 

• Gather effective compliance intelligence and report on for areas
• Collect credible intelligence to inform compliance & enforcement interventions
• Gather relevant data and analyze to enable the LLT in determining public interest 

Guide the Investigation of Complaints for Licensed and Unlicensed Premises 

• Execute complaints investigations according to set procedures
• Review outcomes of investigations conducted and report to stakeholders as needed
• Monitor and enhance the quality of investigations and inspectorate reports against LLT and Appeal Tribunal decisions
• Implement section 64 process allowing for the timeous serving of notices and submission of related inspectorate reports 

Effective Resource Management (Human, Financial and Physical) Within the Unit 

• Establish and maintain appropriate systems (analytical tools, information systems, projections of cost behavior) and policies to ensure effective and efficient management of resources
• Perform accurate forecasting, budgeting and allocation of resource within the unit
• Manage external contractors and suppliers within the unit
• Develop and manage internal service level agreements with other units
• Ensure effective identification and management of business risks, resources and continuous improvement
• Manage capacity within the unit to ensure sustained service delivery 

Effective People Management Within the Unit 

• Manage people development in line with organisation-wide skills development strategy within the unit
• Manage talent within the unit and ensure talent management strategies (attraction, retention, development) are implemented
• Implement performance management within the unit in line with Human Resources Policies and Guidelines
• Manage grievances, discipline and terminations within the division in line with Human Resources policies and guidelines
• Lead and direct staff within the division to be able to meet the objectives set for them
• Build and foster a culture of good governance, customer service, honesty and integrity and world class delivery in the division
• Implement innovative recognition and reward systems

Effective Promotion and Practice of Good Corporate Governance Risk and Compliance Pertaining to HR And Financial Policies, Legislation and Regulations

• Implement governance framework to ensure professional conduct by Unit employees and upholding of WCLA values and governing principles
• Ensure good governance within the unit in line with the corporate governance guidelines and related legislation
• Manage risks within the Unit
• Manage compliance within legislation, regulations, WCLA policies and procedures within the unit
• Ensure compliance with all audit requirements emanating from audit processes within the unit
• Draft and submit annual, quarterly and monthly reports required or delegated

Knowledge

• Working knowledge of relevant Public Sector legislation, e.g. PFMA, National and Provincial Treasury Regulations, Administrative Law.
• Working knowledge of relevant industry legislation and regulations, e.g. Western Cape Liquor Act, POPI, PAJA, PAIA.
• Sound knowledge and understanding of risk management, risk registers, risk mitigation etc.
• Detailed working knowledge of Project Management.
• Knowledge of communication and stakeholder relations practices.
• Proficiency in modern office software, including Microsoft 365 and the ability to utilize software packages to analyse date, manage projects, write reports and track budgets.

Skills

• Knowledge of communication skills
• Facilitation and presentation skills
• High level of report writing skills
• Computer Literate plus Microsoft Office

Minimum Requirements

• Formal 3-year relevant qualification - NQF Level 7 (Degree/BTech) or NQF Level 6 (National Diploma)
• At least 5 years' relevant working experience of which 3 years was in a supervisory capacity
• Project management experience
• Valid Code B/ EB driver’s license with no vehicle restrictions
• Computer literate plus advanced proficiency in MS Office Suite

Advantageous

• Working experience in a regulatory / public sector environment

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Job description

Strategic Management:

• Participate in WCLA strategic planning and align activities to achieve objectives.
• Develop five-year strategy for Compliance and Internal Control section.
• Develop and implement strategic plan, implementation plan, budget, annual performance plan and operational plan.

Effective promotion and practice of good governance:

• Ensure good governance within the Authority in line with the corporate governance guidelines and related legislation.
• Manage compliance within legislation, regulations, WCLA policies and procedures within the Authority.
• Develop policies, procedures   and processes pertaining to the internal control unit.
• Co-ordinate and maintain appropriate financial delegation and governance framework.
• Render advice on policy development.
• Facilitate the annual financial declaration process for the Authority.

Render assurance services:

• Evaluate the effectiveness of financial prescripts (inspections).
• Ensure implementation of corrective measures and preventative controls with regard to Auditor General, Internal Audit and Standing Committee management action plans and responses.
• Evaluate the institutions Interim and Annual Financial Statements for compliance to the GRAP standards.
• Maintain physical and electronic financial records (Voucher Control).
• Post audit on all transaction documentation.
• Ensure submission information required for Interim Financial Statements on/before due date.

Risk Management:

• Responsible for the risk management processes.
• Review and update the Risk Management Plan.
• Report on the implementation of the plan.
• Provide a full Secretariat function for the Risk Management.
• Responsible for Occupational Health and Safety within the Authority.

Irregular and Fruitless/Wasteful expenditure, fraud and loss control:

• Manage and report all irregular and Fruitless/wasteful expenditure.
• Manage the fraud prevention process.
• Manage the loss control process.

Effective people management within the Unit:

• Manage people development in line with organisation-wide skills development strategy within the unit.
• Manage talent within the unit and ensure talent management strategies (attraction, retention, development) are implemented.
• Implement performance management within the unit in line with Human Resources Policies and Guidelines.
• Manage grievances, discipline, and terminations within the division in line with Human Resources policies and guidelines.

Minimum Requirements

• Relevant NQF 7 qualification – Commerce or Legal Degree
• Minimum 5 years’ experience within internal control or Audit related environment (2 years of that should be in a supervisory capacity)
• Working knowledge and experience of risk management processes
• Valid Driver’s License (with no vehicle restrictions)

Advantageous

• Relevant NQF 8 qualification - Commerce or Legal Post graduate degree
• Working knowledge and experience of public sector financial and procurement legislation and systems