Job Opportunities at Apex Group

The Role

• The role focusses on assisting the team managers to provide administrative support to Client Directors and Assistant Client Directors in Jersey in respect of their portfolios of trust structures and other corporate entities. The role will require the administrator to build an understanding of the client structures and the applicable legislation of the jurisdiction in which each structure is set up. This role will be suited for an individual with an interest in trust law and the administration of corporate entities such as companies.

Key Responsibilities:

• Work with team manager, assistant managers, senior administrator’s, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
• Assist with arranging income and capital distributions to beneficiaries and to correctly document the same;
• Check if tax calculations have been done and are on record;
• Maintain and monitor diary notes and workflows;
• Prepare and maintain accurate trust and entity summaries;
• Deal with the termination/exiting of trusts and other corporate entities;
• To ensure service delivered meets company policy and/or service level agreement;
• Participate and provide support to all new business activities;
• Contribute to any relevant tasks arising out of on-going projects;
• Ensure that the client information is accurate at all times;
• Provide accurate and timely monthly reports of key management information to Management or as required;
• Act as point of contact with client directors, assistant client directors and intermediaries as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
• Ensure that all compliance and mandatory training is completed within required timescales.
• To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.
• Accurate time recording

Qualifications

• Professional qualifications – LLB, BCom LLB

Skills & Experience:

• Has sound technical knowledge of their respective field;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand various jurisdictions legal and regulatory requirements, over time;
• Act as a point of contact with internal or external stakeholders;
• The jobholder will be required to assist in the administration of various portfolios of corporate entities and requires a combination of accounting, taxation, legal, investment, and commercial experience;
• Should be fluent in English and attend to all correspondence in English.

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Summary of the position

• The primary responsibility of this position is to provide assurance on offshore fund valuations and perform offshore fund valuation. The Fund Accountant will need to manage, administer and account for portfolios in the traditional funds offshore area as part of Fund Services South Africa.
• The individual will be required to administer the funds efficiently, accurately and within daily deadlines as well as setting up and ensuring checklists and standards are adhered to.

Outline of main duties and responsibilities

The Fund Accountant will be expected to:

• Ensuring the accurate calculation of Fund valuations;
• Collating and verifying information from third parties;
• Responsibility for maintaining and continuously updating the process documentation; and
• Communicating and responding to queries internally and from the client, assisting team leaders and managers in resolving such queries.

Skills and experience required

The successful candidate will have:

• The qualifications below will be an advantage but if the individual has the relevant experience this will also be considered.
• A BCom or similar, accounting, economics or investments background;
• Strong knowledge of the operations of the fund management industry and trade life cycle;
• Experience in Asset Management portfolio administration and pricing;
• Experience with investment products (including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, Pooled products) either locally or internationally. International exposure will be an advantage.

Reporting structure

• The Fund Accountant – UK Fund Accounting will report to the Team Leader.