Job Opportunities at Boardroom Appointments

Key Roles and Responsibilities:

• Ensure that the latest version (and only latest version) of Productivo is installed on the identified employees machines
• Work with Productivo and global teams to check upgrade schedules and ensure it's executed for Africa
• Track duplicate versions of Productivo and reduce % of duplicate installs
• Track old versions of Productivo and reduce % of old installs
• Manage the list of employees that we can capture data from (the list of employees that received comms)
• Investigate and resolve issues with the Productivo application (wrong/duplicate version , etc.)
• Track and manage that identified employees are sending their data 
• Report of data quality (e.g. % employees sending data in last 7/14/30/X days, % missing days, investigation status, etc.)
• Spot checks on data quality (hours worked, in/out of office, etc.)
• Investigate people not sending data and resolve (and track investigation status daily)
• Prototype and test new technologies (e.g. mobile tracking, MS Viva, etc.)
• Work with the Global COE Team to resolve issues at device level
• Creating and modifying PowerBI reporting
• Form part of daily scrums on progress indicators

Academic Qualifications and Certifications:

• Relevant Bachelors degree
• Relevant certifications
• Microsoft Azure / AD
• Scripting Knowledge (Able to look at a script and understand the technical deployment detail)
• Strong SCCM skills
• Strong Intune Skills
• Power BI (Analysis and Reporting)
• SQL
• End user experience (Needs to deal with end user if troubleshooting leads to device level)
   

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About the job Operations Manager

Minimum requirements:

• 5-8 years of experience in the logistics/warehouse industry with management roles and responsibilities for at least 4 of the 5-8 years
• Management and leadership skills
• Computer literate
• Good communication skills
• Organisation skills
• Ability to identify non-conformances as well as opportunities for improvement
• Ability to make decisions
• Ability to analyse data
• Working knowledge of warehousing and stock control practices
• Company's SOPs pertaining to the operation
• Client requirements including cut off times and KPIs
• Financial principles, budgets, P&L, G&Ls and invoicing
• HR and IR regulations, policies, processes and procedures
• Internal and external services pertaining to the operation
• Company IT systems, their role and how they work as well as client IT systems where relevant
• Packaging standards and requirement for warehousing and distribution purposes
• Warehouse layout, ABC calculations and inventory positioning techniques
• Company policies and procedures
• Occupational Health and Safety Act 1993 and the requirements thereof
• ISO 9001 standard
• Use of equipment and maintenance costs

Responsibilities:

• Ensure that all Standard Operating Procedures are known, understood, documented, in place, managed and maintained and enforced
• Understand and know how to make use of the various systems in the business
• Ensure optimal storage of stock through maximum utilisation of space (ABC)
• Ensure cycle counts are carried out daily to maintain high stock accuracy levels with minimal losses
• Ensure stock takes are carried out as per the company and customer requirements
• Ensure that all stock is checked and put away on a daily basis
• Ensure that all queries are resolved within 24 hours
• Review operational performance highlighting opportunities for improvement and increased productivity and implementing improvements
• Ensure that all required reports are compiled, analysed and reported on to senior management as per the required periods
• Ensure action based on analysis of report information
• Ensure that the WIP report and statuses are maintained and that all PODs are controlled
• Ensure that discipline is instilled and maintained in the operation
• Provide support to ensure that all orders are planned, picked and dispatched on time and correctly, in line with all company Standard Operating Procedures
• Ensure procedures are in place to ensure minimal, if not no claims occur
• Report to management on the functioning of the operation
• Manage and maintain master data including product master and delivery point master applicable to the operation
• Ensure that all the IT systems are working reliably and effectively
• Maintain a good relationship with the customer
• Manage, report on and resolve customer complaints and compliments
• Manage the expectations of the customer and ensure high quality service levels
• Establish and maintain the organisational structure to ensure adequate staffing by recruiting and placing capable staff in order to meet operational requirements
• Ensure succession planning within the operation
• Monitor staff performance
• Manage leave, time and attendance of all staff
• Drive skills development of staff through training and other initiatives as regularly as required
• Identify problem areas and initiate IR and HR processes as required
• Ensure that all HR and payroll records are in place and maintained (Job profiles, competencies, appraisals, wages etc)
• Ensure that all staff are well managed, to improve productivity, reduce overtime and ensure that staff are motivated and productive
• Quality, Health and Safety and KPIs
• Ensure that customer KPIs are known, understood, measured, managed, maintained and reported on monthly
• Ensure continuous improvement receives focus and is implemented
• Ensure pro-active actions are taken within the operation
• Ensure that all QMS procedures are implemented and maintained within the operation.
• Ensure NCRs/NCPs and IOs are raised daily and staff is motivated to use the system to improve the operations.
• Ensure that all NCRs/NCPs and IOs are closed off within the required lead times (5 working days)
• Ensure that QMS targets and objectives are managed and maintained
• Ensure standards of Health and Safety are maintained and that the requirements of the Occupational Health and Safety Act
• Ensure that all monthly checks are carried out as required
• Maintain housekeeping standards on a daily basis
• Ensure that budgets are effectively managed and maintained
• Manage and control all costs within the operation to maintain minimum costs
• Manage the operational profit and losses month to month and report on its status to senior management
• Make operational decisions which will improve the bottom line in parallel with operation efficiencies
• Ensure that all additional operational expenditures (sundry billing) are authorised and recovered where applicable
• Review and comment on monthly operating expenditures
• Manage and maintain low levels of overtime with the goal to eliminate
• MHE and Asset Management
• Ensure that the facility, stock and assets are adequately secured and that all Loss Control policies and procedures are implemented
• Ensure that assets are well maintained, accounted for and reported on as required
• Ensure all MHE requirements in terms of licences, services, load tests, inspections and training are managed and maintained according to regulatory and company requirements
• Ensure that all assets and MHE are optimally utilised
   

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About the job Receiving Supervisor - Warehouse

Minimum requirements:

• Matric
• Degree/diploma in supply chain/warehousing field beneficial
• 5 years relevant experience within the warehousing environment
• Administrative capabilities
• Computer skills
• Ability to solve discrepancies when highlighted
• Ability to identify discrepancies in terms of stock condition and quantity
• Good communication skills
• Planning skills
• Able to make decisions
• Knowledge of warehouse processes and packaging standards applicable to the department
• Knowledge of planning and organising the receiving process to ensure smooth running of the entire receiving process
• Have product knowledge
• Have knowledge and understanding of all the Standard Operating Procedures pertaining to their function
• Have knowledge and understanding of how to use the system within the operation
• Have knowledge and understanding of company policies
• Have knowledge and understanding of the Health and Safety procedures and requirements
• Have a knowledge and understanding of the ISO 9001 procedures

Responsibilities:

• Operations
• Ensure that the Standard Operating Procedures are known, understood, trained on and maintained to ensure that the receiving procedures are carried out correctly
• Understand and know how to make use of the various systems in the business; ISAStore, Freightware, MyBusiness, Embrace etc
• Ensure effective planning of inbound stock is done daily as per the volumes to be received
• Ensure effective planning of staff requirements to manage volumes expected
• Ensure that sufficient materials and equipment is available to effectively carry out the receiving tasks
• Ensure that all stock is handled in a manner which maintains the condition of the stock and its packaging as well as any specific the requirements of the products
• Carry out investigations where required for discrepancies of documentation, vehicles, seals or products upon receiving
• Communicate issues with the customer where necessary
• Resolve all issues within 24 hours
• Escalate all issues which cannot be resolved to the respective Manager
• Ensure all receiving reports are managed, maintained, monitored, actioned upon and reported to the respective managers
• Analyse receiving stats from reports and use the information to action as required
• Ensure that control of all documentation is maintained at all times and all filing is up to date
• Ensure all stock is put away on time daily
• Ensure that product master information is correctly recorded upon inbound of new products and SKU changes
• Quality, Health and Safety and KPIs
• Ensure that receiving KPIs are known, understood, measured, managed and maintained and reported on
• Ensure NCRs/NCPs and IOs are raised daily
• Ensure that all NCRs/NCPs and IOs are closed off within the required lead times (5 working days)
• Ensure standards of Health and Safety are maintained and that the requirements of the Occupational Health and Safety Act
• Ensure that all monthly checks are carried out as required
• Maintain housekeeping standards on a daily basis
• Ensure adequate staffing levels in order to meet operational requirements
• Ensure that all staff are properly trained in all aspects of the operation
• Ensure overtime is kept to a minimum and only required on an exception basis

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About the job Payroll Administrator - PE

Minimum requirements:

• Matric / Grade 12.
• Certificate in Administration or related field is advantageous.
• Up to 3 years experience in wage payroll administration.
• Computer Literacy (MS Office Suite; SAP, ERP Systems, and job-specific software systems).
• Working knowledge of SAGE VIP.

Responsibilities:

• Ensure organizational compliance with applicable regulations & agreements.
• Prepare payroll wage related reports and distribute timeously to relevant stakeholders.
• Process wage payrolls, including updating employee numbers, hours and 3rd party claims etc.
• Record, maintain and update wage payroll procedures.
• Maintain employee records for new hires, pay changes, and terminations.
• Prepare, process and distribute employee payslips.
• Process wage pay-runs accurately and timeously, upload wage batches to Sage Pay (Netcash)
• Filing tax deduction reports, voluntary deduction reports.
• Update and record of company wage payroll procedures.
• Perform various accounting tasks as required.
• Seek and attain knowledge of accounting and tax reporting laws.
• Operates within controls and procedures in order to ensure the integrity of the company.
• Reports risks or areas of concern to management within area of responsibility.
• Promotes compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditure.
• Ensure 100% compliance with Taxation legislation for all wage reporting.
• Risks reported to Manager immediately.
• Supports the effective and transparent use of financial and other resources.
• Wage payroll processed accurately with no deviation from management approved.
• Maintains effective working relationships with employees and customers to render highest quality of services.
• Identifies and solves problems whilst demonstrating a high level of integrity in line with company core values.
• Come backs and discrepancies minimized.

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About the job ERP BUSINESS ANALYST

DUTIES

• Evaluate ERP business processes, anticipating requirements, uncovering areas for improvement, and developing and implementing solutions.
• Analysis of business requirements to drive design and review of test cases, process charges requests, and manage a projects scope, acceptance, installation, and development.
• Prepare formal functional and/or technical specification, including process workflow of system requirement.
• Align business requirements with ERP Best Practice.
• Enable data migration from legacy system to ERP
• Assist users in changeover to ERP
• Assist with module configuration
• Implementation of policy and procedural changes within business relevant to module
• Define, execute and approval of simulation testing
• Design, develop and provision of training solutions
• Train Users in existing and new processes
• Roll out of solution to business within agreed timeframes
• Manage competing resources and priorities
• Monitor deliverables and ensure timely completion of projects
• Support to Business (Users) during project, after go-live and for ad hoc requirements
• Ensure accurate recordkeeping
• Prepare and submit accurate reports, in the agreed format, on time
• Ensure compliance with standard operating policies and procedures (including quality controls)

SKILLS:

• Application Systems development
• Presentation of SAP PP Software
• Project Management
• Report Writing
• SAP PP Background
• Strong analytical and problem-solving skills
• Ability to interact with team members (collaboration)
• Excellent communicating skills across all levels
• Good verbal presentation and written expression
• Solid understanding of Application systems development

REQUIREMENTS:

• Relevant tertiary qualifications
• SAP PP ERP Module certification
• Minimum of 5 years of experience in relevant ERP Module SAP PP
• Computer skills & knowledge - Microsoft Office, Excel, Word & Power Point
• Proven Experience in business process evaluation, procedural definition, configuration, and application systems development.
• Experience as a project team member (could be on business side) on a full lifecycle ERP implementation for SAP
• Must have a valid drivers license and Passport
• Must be prepared to work after hours and weekends if required.
• Understanding of SAP PP module principles, controls, and business processes
• Ability to create queries to extract information from data sources (inc. ERP / SAP query)
• Must be able to work overtime and travel (local and international) when required
• Good verbal and written communication skills.
• Ability to interact with other internal team members.

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Minimum requirements:

• A CCNA or CCNP qualification is preferable.
• 5+ Years experience in a similar role.
• Setting up and managing Cisco networking equipment.
• Setting up and managing Fortinet firewalls.
• Managing and troubleshooting complex networks including W-Fi and a proven track record.
• Performance optimization skills

Responsibilities:

• Maintain and troubleshoot LAN, WAN and internet network infrastructure. 
• This includes firewall, router and switching equipment.
• Configure and maintain system security.
• Ensure all systems are backed up can be restored in the event of a disaster.
• Problem determination and resolution.
• Configure and maintain Network and Datacentre monitoring, alerting and trend analyses.
• Participate as a member of the after-hours standby team.
• Perform maintenance after-hours and on weekends as and when required.
• Provide 3rd Level user support.
•