Job Vacancies at Allan Gray Orbis Foundation

Objectives of Role

Impact and Thought Leadership Communications Strategy (30%) 

• Design an annual tactical strategy for impact and thought leadership communications.
• Partner with IA, PAC, and key stakeholders to understand messaging, outcomes, and goals.
• Implement the impact communications strategy by managing all initiatives within the tactical plan
•  Partner with PAC in overseeing the production of annual impact videos for the foundation. 
• Develop strategies to monitor and track progress of the impact communications tactical plan.
• Create measurement indicators for each impact communications initiative throughout the year. 
• Measure the outcomes of the impact communications strategy and collaborate with crossfunctional teams to present insights.

KPI: Deliver the annual strategic impact communications tactical plan on time and with high quality.

Strategic Communications and Thought Leadership Content Production (25%)

• Produce and manage internal communications, such as newsletters, blog posts, IA insights, and event-specific collateral to enhance impact and thought leadership communication.
• Collaborate with PAC and IA to develop the Annual Report.
• Assist teams with layout design, formatting, and content presentation for various strategic impact communications outputs.

KPI: Ensure timely distribution and high-quality internal impact communications that enables impact reporting and support event communication needs.

Fellowship Campaign Management and Awareness (20%)

• Oversee and review campaign materials to ensure alignment with the Foundation’s brand, mission, and strategic objectives.
• Support the implementation of the Foundation’s initiatives related to the allocated programme portfolio.
• Assist with campaign execution, coordinating logistics and content creation to deliver impactful campaigns.

KPI: Ensure effective campaign execution, adherence to timelines, and alignment with brand standards.

Support Brand Management and Corporate Identity (15%)

• Collaborate with PAC to ensure respective branded materials meet corporate identity standards and are accessible for internal and external use.
• Approve respective brand-related items to maintain the integrity and consistency of the brand identity.

KPI: Support PAC outcomes in ensuring consistent, high-quality brand representation in materials and ensure accessibility of essential brand assets.

Support Public Relations and Content Administration (10%)

• Partner with PAC in coordinating the collection and organisation of PR content, facilitate interviews, and maintain an organised archive of PR materials.
• Collaborate with PAC in managing multimedia content, ensuring proper filing, storage, and accessibility for internal teams.

KPI: Support PAC in maintaining well-organised PR archives, efficient multimedia content management, and prompt responses to content requests.

Experience and Qualifications

• Education: Bachelor’s degree in communications or a related field.
• Experience: At least 3 years’ experience, with 1 year in communications or data analysis roles.
• Skills: Strong communication, analytical, and problem-solving abilities, with a strong sense of accountability and a results-oriented mindset.

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Administrative Support:

• Assist in managing administrative tasks related to the Association.
• Organize and maintain documentation, including project files, contracts, and correspondence.
• Schedule meetings, arrange appointments, and manage calendars for key events and initiatives.
• Handle email correspondence and respond to inquiries promptly and professionally.

Capacity Building:

• Provide assistance to the Association team in managing tasks and deadlines.
• Assist in coordinating and tracking deliverables across various projects.
• Conduct research and compile reports as needed to support decision-making.
• Work closely with the Association team to solicit and monitor feedback from the Fellow community on the relevance of the overall Foundation-linked strategy.
• Collaborate with other team members as well as other Functions to ensure smooth project operations.
• Work closely with the Association team on day-to-day activities and ad-hoc duties.
• Provide support to the Association team in terms of tracking of engagement.
• Anticipating the Association’s needs and preparing against potential risks

Events and Program Planning:

• Brainstorming and implementing event concepts and themes, as well as coordinating logistical elements of the events (such as preparing event budgets and processing invoices).
• Coordinate logistics for events, including venue selection, catering, and audiovisual requirements.
• Assist in developing event timelines, agendas, and guest lists.
• Support event promotion and marketing efforts through various channels.
• Provide on-site support during events, including setup, registration, and attendee assistance. Please note that this department has a majority of events after hours or over the weekend and the intern will need to be available for these.
• Work closely with the Association Team and Fellow Exec to deliver on Association mandate.
• Support the Association Team and Fellow Exec in the design and delivery of special projects, events and initiatives across the portfolios.
• Working on solutions to increase engagement through organizational publications as well as preparing and editing organizational publications (brochures, videos, social media posts, newsletters, etc.)

Experience and Qualifications

• Identification with the Foundation’s Vision, Mission and Values.
• Relevant qualification to Business Administration