Job Description
- The purpose of this role is to manage the procurement cycle and implement the infrastructure procurement plans. The role will include being responsible for tender process, support the evaluation teams and ensuring effective supplier performance management.
Key Responsibilities
- Ensure compliance of the Infrastructure Delivery Division with all relevant laws and regulations as it relates to supply chain management for the Infrastructure Delivery Division’s operations
- Ensure overall compliance of supply chain management and risk management of supply chain management
- Facilitate innovation and efficiency improvements across the Infrastructure Delivery Division’s supply chain
- Monitor and ensure consistent service delivery levels across the programme structures and the areas of improvement
- Manage lead times of procurement and maximise economies of scale
- Oversee all aspects of the tender process and ensure coverage of legal requirements for the Infrastructure Delivery Division arising from all supply chain management processes
- Conduct an ongoing review and provide recommendations on how to optimise supply chain management across the Infrastructure Delivery Division
- Conduct detailed training and workshops with programme teams to increase ease of operations and relationship management with all supply chain management
- Facilitate monthly demand planning meetings with programme teams to understand their procurement/tender requirements and feed into cash flow planning and working capital planning with the financial accounting team
- Provide input into contract management process and the monitoring of performance of suppliers and improve/increase the Infrastructure Delivery Division’s focus on value for money spent
- Support the SCM committees in line with supply chain management regulations
- Manage and control the risk register for supply chain management and the overall impact on the financial growth of the Infrastructure Delivery Division
- Promote sharing of information and on the job training to ensure all team members in the Infrastructure Delivery Division understand the financial controls they are responsible for executing and what can go wrong if they do not uphold the spirit and soundness of the financial control environment
- Conduct quarterly spend analysis to identify changes and opportunities
- Ensure spend is categorised into correct commodities
- Conduct market research
- Monitor and manage supplier performance
- Manage the list of preferred vendors and contractors across all the Infrastructure Delivery Division project
KEY INTERNAL LIAISON RELATIONSHIPS
- IDD Business Development Unit - understand Client pipeline to inform demand planning and procurement strategies
- IDD Business Performance Unit - SCM performance relative to the demand plan and project prioritisation
- IDD Business Delivery Team (CPM; PMs) – Bid planning, specifications, evaluation and contract administration
- IDD Quantity Surveyors – construction norms
- IDD Quantity Surveyors – construction norms and standards, Bid planning, evaluation, risk analysis and cost analysis
- Legal Unit – contracting, contract administration
- Internal Audit – governance
- Finance Unit - financial risk analysis, supplier payments
KEY EXTERNAL LIAISON RELATIONSHIPS
- IDD Clients - management of SCM performance against MOU
- Office of the AG – audits and governance
- National Treasury – reporting and governance
KEY EXTERNAL LIAISON RELATIONSHIPS
- IDD Clients - management of SCM performance against MOU
- Office of the AG – audits and governance
- National Treasury – reporting and governance
Expertise & Technical Competencies
Minimum Requirements
- Bachelor’s degree in Business, Engineering or Supply Cain Management related discipline
- A minimum of 3 to 5 years’ experience in tender management and infrastructure procurement.
- Experience in professional service providers procurement for construction and allied industries.
- A strong career track record in managing the supply chain management function within a large, complex organisation with multidimensional businesses for a minimum period of 3 to 5 years.
- Strong understanding of and commitment to good corporate governance, supply chain management regulations and laws and other regulatory requirements including the PFMA.
- Exposure to supply chain management within the government environment is a minimum requirement.
- Working experience with SAP Procurement module or a similar ERP system.
Advantage
- Member of Chartered Institute of Purchasing and Supply would be an added advantage
- Construction/Infrastructure procurement
- MS Office proficient
Required Personal Attributes
BEHAVIOURAL
Flexibility
- The ability to adapt to and work effectively within a variety of situations, and with various individuals or groups. Flexibility entails understanding and appreciating different and opposing perspectives on an issue, adapting one’s approach as the requirements of a situation change, and changing or easily accepting changes in the job requirements or DBSA as a whole.
Decisiveness
- Is the confidence and ability to take timely and appropriate decisions to further business objectives. It includes investing a level of effort which is appropriate to the decision in hand and ranges from taking routine decisions promptly to making decisions which may be risky or unpopular, and requires the use of judgment.
Customer Service orientation
- Anticipating, meeting and exceeding the needs and expectations of customers. This implies working together with customers to build long-term relationships and focusing one’s efforts on delivering increased customer value. A customer may be an external customer, or an internal customer/colleague within DBSA
Attention to Detail
- Reflects an concern for monitoring and checking work or information for correctness/quality.
Impact & Influence
- Implies an intention to persuade, convince, influence, or impress others (individuals or groups) in order to get them to go along with or to support own agenda.
Analytical Thinking
- Understanding a situation, issue, problem, etc. by breaking it into smaller pieces, or tracing the implications of a situation in a step-by-step way.
TECHNICAL COMPETENCIES
Planning & Organizing
- Is relied on to helps other plan and organise their workload.
- Uses effectively advance time management processes to deal with high workload and tight deadlines.
- Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
- Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning
Negotiation Skills
- Understands and can apply basic negotiating skills and techniques, e.g. obtaining a full understanding of the other party's agenda and needs before disclosing own perspectives.
- Possesses an understanding of various unspoken communications from other parties and can decipher hidden agendas.
- Is able to successfully conclude negotiations which require the development of an emotional as well as factual argument.
- Is able to develop mutually-beneficial potential solutions.
Written Communication
- Understands that different writing styles are required for different documents or audiences.
- Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
- Reviews others’ documents for clarity and impact.
- Has a solid mastery of writing principles such as grammar, sentence construction etc.
Presentation Skills
- Understands how to present objectives in a compelling manner and maintain the interest of the audience.
- Knows how to deliver presentations appropriately (e.g. maintaining eye contact, the appropriate use of hand gestures etc.) and at the correct pace.
- Knows how to clarify and confirm people’s feelings, concerns and needs.
Policies and Procedures
- Has detailed understanding of relevant policies and procedures and interprets these according to operational circumstances to ensure compliance.
- Understands the business context sufficiently to recommend improvements and modifications to existing policy.
- Is able to write new procedures.
Closing Date
2023/08/25
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Job Description
The purpose of this job is to:
- Prepare potential investments for investment by providing innovative and sustainable sector investment solutions aligned to DBSA mandate as an infrastructure DFI.
- Provide solution-driven sector due diligence expertise into investment projects at all stages of the investment cycle including early review, appraisal, negotiation, monitoring at project and sector level andperformance evaluation.
- Advise DBSA clients on infrastructure sector financing solutions to enhance sustainable infrastructure delivery in South Africa and the African region.
Key Responsibilities
Investment
- Prepare potential investments for investment by providing innovative and sustainable sector infrastructure investment solutions to support project scoping, feasibility studies, and business planning
- Conceptualise new products and services in line with the DBSA mandate and where opportunity exists, recommend and direct the bank to realise new opportunities
- Assess the sector impact of proposed DBSA investment transactions in South Africa and Africa:
- Appraise the macro sectoral economic sectoral market environment
- Assess the impact of sectoral policy, legislation, strategy, and tariff regimes
- Analyse sector risks and proposing relevant mitigation measures
- Demonstrate the economic rationale by assessing demand and supply drivers, and conducting cost benefit analysis
- Validate the technical feasibility / assumptions and projections including design assumptions, technology options, operations and maintenance plans
- Furnish structuring solutions to secure approval by relevant decision making committees
- Formulate sectoral conditionality’s within the structuring of investment solutions
- Monitor sector conditionality’s, and mitigation factors of the projects and programmes that the Bank supports. Where deviations occur, to recommend corrective measures
- Evaluate the sector impact of investment projects funded by the DBSA
Sector Governance
- Present sector research findings on business and product development, sector targets, and investment strategies to the Investment Committee and Board of Directors
- Develop, implement and review sector strategies, guidelines and technical frameworks to embed GIIP in DBSA investment decision making
- Evaluate the DBSA infrastructure investment portfolio.
Clients, Governments and Finance Partnerships
- Provide credible sectoral advice to the DBSA, its clients and sector role players including private and public sector investors, businesses, and client-country governments
- Influence relevant sectoral investment decision making structures including DBSA, national government, SOCs, sector fora, Regional Economic Communities (e.g. SADC, IIPSA) to enhance sectoral infrastructure investments
- Interface with finance partners locally, regionally and internationally to catalyse sustainable financing, align and incorporate GIIP, the Sustainable Development Goals and global, regional and local sector policy frameworks into DBSA operations and investment decision making.
Key Measurements of Outputs
Investment
- Number and quality of innovative and sustainable infrastructure financing opportunities brought into the business.
- Number and quality of projects prepared for investment.
- Number and quality of innovative financing solutions proposed to structure sustainable infrastructure investment solutions.
- Number and quality of due diligence assignments and projects concluded for investment.
- % of loan book in priority geographies and sectors.
- Annual disbursements, commitments and approvals.
- Number and quality of investment projects monitored to ensure application of GIIP.
- Number and quality of project infrastructure sector evaluations conducted to enhance DBSA investment reporting.
- Total Rand value added to profitability of DBSA for the year.
- Number of development goals achieved via projects for the year.
Sector Governance
- Number and quality of sector papers prepared to inform sustainable infrastructure investment decision making in the DBSA.
- Number and quality of sector strategies, guidelines and technical frameworks developed and applied to promote GIIP in DBSA.
Clients, Governments and Finance Partnerships
- Number and quality of partnership opportunities identified
Key Internal Liaison Relationships
Executives.
- Client Coverage, Transacting, CIO Division, IDD, Project Preparation, Risk, Treasury, Finance, Corporate Services.
Specialists in the Bank.
- Investment Officers.
- Deal Originators.
- DBSA Investment Committees.
Key External Liaison Relationships
- All external Stakeholders.
- Private Companies.
- National sector departments.
- SOE’s.
- Regional and relevant global sector networks.
- Potential and Existing Clients.
- Banks and DFIs.
- Regional sectoral bodies.
Expertise & Technical Competencies
Minimum Requirements
- An academic qualification in business, engineering and/or finance related to infrastructure investment.
- A post graduate qualification in a relevant field including: Engineering, Economics, Finance, MBA,
- Development Studies, Sustainable Development or Development Finance.
- At least 7 years’ experience in to preparing investment solutions for financing within a banking and DFI environment.
- Registration with a relevant Sectoral Professional Body.
- Extensive networks with key and senior sector role-players in South Africa and the wider African region.
- Understanding of critical development issues in the sector, its sub sectors, and the sector value chain.
- Extensive knowledge of sustainable development.
- Experience in developing and applying international good practise standards.
- Experience in solutioning to close investment deals.
TECHNICAL
Sector Expertise
- Extensive knowledge of sector legislation on a country specific and international level
- Familiarity with sector policy, legal and regulatory frameworks, and the institutional dynamics in South Africa and the African region.
- Has an in-depth understanding of the infrastructure investment sector and law and is able to analyse reliable, relevant and verifiable information, test hypotheses, and draw conclusions.
- Ability to apply sector risk analysis to an investment scenario and propose mitigants to close investment deals. Knowledge of relevant sector and economic tools and operating models applicable to the infrastructure sector and uses that knowledge to identify best practices.
- Ability to draw on infrastructure knowledge to identify unique opportunities to enhance business performance for potential DBSA clients.
- Understands the application of GIIP within the infrastructure sector and is able to communicate this to clients and position the DBSA a leader in infrastructure financing.
Business Acumen
- Use a methodical problem solving approach to enhance effective decision making taking into account importance, urgency and risk.
- Monitors the environment and continuously seeks opportunities to align DBSA operations with national, regional and international GIIP and standards environment.
- Understands South African public and private stakeholder community issues/challenges and can build win-win relationships with them.
- Envisions, creates and facilitates connections to develop and enhance partnerships, alliances and networks that advance shared interests.
Project Management
- Seasoned ability to plan, initiate, execute, control and close projects aligned to DBSA sustainable infrastructure investment mandate.
- Translates business objectives into practical, prioritised and organised action plans; ensures plans are safely and successfully implemented.
- Makes effective use of resources when executing; ensures processes are in place to achieve outcomes aligned to operational excellence standards.
- Risk Identification & Assessment skills.
- Advises on applicable aspects of risk identification and assessment.
- Assesses and links short-term tasks in the context of long-term business strategies or perspectives.
Planning & Organizing
- Is relied on to helps other plan and organise their workload.
- Uses effectively advance time management processes to deal with high workload and tight deadlines.
- Organises, prioritizes and schedules tasks so they can be performed within budget and with theefficient use of time and resources.
- Achieves goals in a timely manner, despite obstacles encountered, by organizing, reprioritizing and re-planning.
Financial Acumen
- Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
- Knows the internal and external factors that impact on resource and asset availability.
- Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximise sustainable development outcomes, revenues and control costs.
Reporting & Communication
- Designs / customizes reports to meet user needs.
- Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
- Keeps standard reports under review and proposes improvements to meet user needs
Presentation Skills
- Knows how to deliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how to close a presentation so that the audience continues to think about the subject matter etc.).
- Has knowledge of various feedback mechanisms to check levels of audience understanding.
Negotiation
- Has an appreciation of cultural sensitivities and differences.
- Effectively employs a variety of advanced behavioural/interpersonal competencies to control the negotiation situation.
- Is able to take the lead in a variety of sensitive negotiation situations requiring high levels of tact and diplomacy
- Is able to place a discrete negotiation situation within the context of a broader long-term relationship and is not threatened by conceding ground to protect the longer-term interests of DBSA.
Analytical Ability
- Ability to propose solutions to support investment through analysis and solutioning.
- Thorough and in-depth understanding of the business environment, reviews outputs of analysis to identify anomalies and draw conclusions, and able to relate these to operational circumstances.
- High level of skill in the use of advanced/complex analytical techniques and able to use judgement to decide upon the most appropriate analytical techniques to solution according to the situation.
- Proven ability to apply relevant estimating techniques, tools and models covering all potential business circumstances (such as cost benefit analysis) and highlight potential risks/opportunities.
- Able to translate findings into reports and present findings to key stakeholders.
Required Personal Attributes
BEHAVIOURAL
Customer Service Orientation
- Tries to understand the underlying needs of customers and matches these needs to available or customized products and services.
- Adapts processes and procedures to meet on-going customer needs.
- Utilises the feedback received by customers, in order to develop new and/or improve existing services/ products that relate to their on-going needs.
- Thinks of new ways to align DBSA’s offerings with future customer needs.
Self-awareness and Self Control
- Withholds effects of strong emotions in difficult situations.
- Keeps functioning or responds constructively despite stress.
- May apply special techniques or plan ahead of time to manage emotions or stress.
Strategic and Innovative Thinking
- Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
- Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.
Driving delivery of results
- Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
- Commits significant resources and/or time to ensure that challenging goals are achieved, while also taking action to mitigate risk.
Teamwork & Cooperation
- Acts to promote a friendly climate and good morale, and resolves conflicts.
- Creates opportunities for cross-functional working.
- Encourages others to network outside of their own team/department and learn from their experience.
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