Jobs at Bidvest Facilities Management

ROLE PURPOSE

• To implement an effective maintenance system within customer facilities and ensure SLA delivery.

MAIN OUTPUTS

• Identify maintenance risks on Client’s property and equipment for evaluation and resolution
• Plan and drive timeous execution of effective maintenance strategies i.e. planned, preventative, corrective and emergency maintenance
• Ensure optimum utilization of available resources in various maintenance works
• Ensure timely delivery and appropriateness of parts and spares for effective maintenance execution in liaison with the CCC
• Continuously monitor and evaluate maintenance work performed by technical staff to ensure quality, cost optimization and timely execution as per SLA, work instructions and Client’s instruction
• Plan and manage the human resource requirements to execute maintenance schedule and emergency maintenance requirements, as required
• Manage operations within allocated budget
• Manage technical staff performance and facilitate improvement through regularly monitoring performance and providing required coaching, support and feedback
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
• Responsible for training, coaching, mentoring & development of Electricians, HVAC Technicians, Handyman Infrastructure
• Conduct station inspections and provide report
• Attend weekly/monthly/quarterly meetings held internally with team, client and suppliers
• Perform additional duties within the role as they arise upon mutual agreement

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• National Diploma/Degree in Engineering: Civil/Mechanical/Electrical or related formal qualification
• Valid SA Driver’s License
• 3yrs relevant engineering experience in facilities maintenance, CRM & Property Management
• Engineering maintenance, CRM & Property Management
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
• SAP knowledge
• OHS Act, ISO 9001 Quality Management & Risk Management Systems

FUNDAMENTAL COMPETENCIES

• Basic Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting

Closing Date 21 July 2023

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ROLE PURPOSE

• This role is responsible for operational buying and support to the Supply Chain Department in general administrative duties, including placing of orders, data analysis and information gathering. Expediting, ad hoc Procurement Officer duties and Master Data Administration duties also forms part of this role.

MAIN OUTPUTS

• Purchase materials, equipment and related services, and general office supplies.
• Order Management:
  • Management of P-2-P transactions;
  • Exception management;
  • Non-catalogue order execution (free text);
  • ID of late orders, price & quantity variances
• Ensure overall management of Request For Quote process (e.g. Obtain quotes, Evaluate & Award)
• Manage Purchase Requests - Train on purchasing procedures and assist end users in initiating requisitions. Resolve all purchasing issues between requester and vendors.
• Identification of potential "new" items for coding - Registration of new items on system aligned to contracts
• Identification of commodities and services that should be migrated to contracts
• Managing queries with Accounts Payable - Investigate and resolve supplier payment queries and problems
• Gather data and documents to assist the Master Data Administrator. e.g. B-BBEE certificates

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• National Diploma Supply Chain/Logistics/Purchasing
• CIPS and others would be an advantage
• Matric
• Would be an advantage
• 2-3 Years purchasing experience with an excellent understanding of products/services and the costing thereof.
• General Procurement
• Supply Chain
• Material Management
• Manage Maverick Spend on Service and Commodities
• Excel, Word, PowerPoint, SAP, Internet
• Input purchase order data into financial systems “SAP”.
• A basic understanding is required

FUNDAMENTAL COMPETENCIES

• TFMC RITCH Values - Respect, Integrity, Trust, Consideration, Honesty
• Proactive
• Adaptable
• Planner / Organiser
• Self-starter that’s Deadline Driven
• Listening skills
• Mentor
• Decisive
• Professional
• Structured with attention to detail and accuracy
• Analytical
• Innovative problem solving skills
• Ability to multi-task
• Collaborative team player, work co-operatively, and share responsibility with others
• Exceptional Negotiation Skills
• Able to handle pressure
• Excellent written and verbal communication skills are essential

Closing Date 07 July 2023

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ROLE PURPOSE

• To implement and manage an effective maintenance system within customer facilities and ensure SLA delivery. To develop, manage and maintenance standards for the operations, asset care and maintenance of equipment.

MAIN OUTPUTS

• Maintain Preventative Maintenance (PM) schedules in accordance to the SLA for all equipment and services
• Develop and manage engineering specifications in the region for new assets and the maintenance of existing assets
• Complete highly technical maintenance and statutory asset audits and inspections
• Investigations (RCFA) and submission of failure reports
• Develop and implement mitigations and recommendations resulting from RCFA completion
• Identify maintenance risks on client’s equipment for evaluation and resolution via FRL & Risk Notification processes
• Projects end to end involvement as per request from Project Managers
• Review and contribute to scopes of works, maintenance strategies and maintenance tactics
• React to major equipment failures as first responder in order to return to service as soon as possible
• Manage vendors, suppliers, contractors and OEM’s in order to bring equipment back to services and manage specifications for its operations, maintenance and extension of asset life cycle

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• N6/ National Diploma: Mechanical/Electrical or related formal qualification
• Valid SA Drivers License
• Electrical/ HVAC Trade Test is a requirement
• 3yrs relevant engineering experience in facilities maintenance
• 5yrs relevant engineering experience
• 3 yrs experience in Data Centre environment
• Engineering maintenance, CRM & Property Management
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
• SAP knowledge
• OHS Act, ISO 9001 Quality Management & Risk Management Systems
• Certified Data Centre Professional would be an advantage 

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Technical knowledge & understanding
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Good Written Communication
• Basic Supervisory Skills
• Customer Focus
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning

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BRIEF ROLE DESCRIPTION:   

• The PM is responsible to ensure that the entire project team including all other disciplines adhere to and deliver the Projects to strict time, quality and cost benchmarks including identifying, prioritizing, planning, authorizing, coordinating, managing, controlling, implementation and closing of projects, programs and other related work to achieve specific Project and Business Case Objectives.
• Project Management is primarily concerned with “doing projects right”, driving project execution and delivery and managing the internal stakeholder relationship.
• The PM is a position for self-managed individual that has to balance the needs of the Customer in terms of project delivery.  This role requires the individual to lead the Project team and manage the Project deliverables.

KEY PERFORMANCE AREAS (KPAs)

CUSTOMER

• Manage and maintain customer relations by the successful delivery of Projects as well as providing continuous feedback and reporting
• Manage and maintain internal relations and engagements with the various work streams for the successful delivery and execution of Projects.
• Delivery of Projects to agreed SLA’s
• Identify and satisfy customer requirements and needs
• Identify opportunities to delivery projects to meet unrealised and unstated needs
• Deliver Projects according to customer’s specifications and timelines

FINANCIAL

• Manage all projects in accordance with the project and fee budget
• Compilation of and adherence to departmental and regional budgets
• Ensure that Projects are delivered in accordance with agreed spend plans
• Accurate cash flow management and forecasting of projects. (Ensure balance of expenses with actual expenses)
• Ensure projects are closed financially

BUSINESS PROCESSES

• Adherence and implementation of all relevant Project Management and Business processes
• Identification and implementation of value improvement in current policies, procedures and processes
• Generated reports and communication via various systems
• Resource Management
• Adherence to all SHE, Quality and Risk Management processes

LEARNING AND GROWTH

• Self-development

MINUMUM REQUIREMENTS

• A qualification in Project Management and or a Formal Tertiary qualification in either of the following;
• Building, Construction Management, Quantity Surveying, (Electrical Civil or Mechanical)
• Professional Registration / Trade: Professional Registration with recognized Project Management or Engineering Association will be advantageous
• Grade 12 / Matric
• Valid driver’s license
• At least 5 years related experience, and sound knowledge of project management principles
• Technical/Core Training:
• Project Management Principles
• Financial Management
• Customer Relationship Management
• Project Management
• Risk Management
• Building Regulations
• IT Training (General MS etc.)         
• MS Office, SAP, MS Projects / Related Project Management Software

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ROLE PURPOSE

• To support the Operations Executive. The Engineer shall continuously work on the improvement of service quality, rationalization of services, efficiencies and effectiveness of maintenance strategies and repairs, manage the operations employees, budget etc.

MAIN OUTPUTS

• Operations planning and monitoring
• Maintenance planning and monitoring
• Long range maintenance planning, capital replacement planning
• Disaster recovery concept planning and management
• Optimization of plant and operation
• Continuous optimization
• Energy Management, Energy saving proposals
• Evaluation of equipment status
• Adjustment of operation and maintenance strategy according condition of equipment, to meet SLA with the technologies, to meet value preservation rate of the client
• Optimization of material management, spare part management
• Planning of operation and staff according the complexity of buildings and user demands
• Develop proposals for improvement (service, organization, processes, modification of systems, etc.)
• Consulting to client`s FM team
• Ongoing quality management (internal audits to verify service quality and other contractual obligations, correctness of invoicing according contract and pricing concept)
• Ensure and document operational know how and experience on plant and equipment
• Root cause analysis of failures, reoccurring incidents, etc
• Creation of transparency of service delivery at each site
• Creation and documentation of job specifications, risk assessments, method statements and measurable delivery standards
• Creation of work plans, workflows, staffing and schedules according to the quality management system of the client ISO 9001 and OHSAS 18001
• Ensuring compliance with all applicable statutory requirements, legislation and site operating procedures
• Management of sub-contractors process to ensure compliance with all applicable statutory requirements, legislation and site operating procedures
• Attend meetings
• Ensure at any given time that information requested from any of our customers is submitted by their required date unless otherwise agreed to
• Perform job/PDMS evaluations on each team member at least once in each quarter
• Populate and submit the monthly report
• Complete performance contracts, reviews and marking as per the dates stipulated by Bidvest
• Take the necessary disciplinary action against employees who don’t adhere to Bidvest’s policies and procedures
• Develop, implement and drive a maintenance engineering approach through optimization and innovation which adds value to the customer through the reduction of costs, higher efficiency levels and market leading practices
• Assessment and training of employee’s with a view of defining and addressing the learning and development gaps
• Self-development
• Recruit, select and retain talent that builds on diversity as a strength
• Entrenchment of the RITCH Values within the team
• Development, planning and implementation of re-commissioning initiatives
• Lead and inspire employees with a mindset to facilitate the development of skills within the contract 

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• B Technical degree/BSc Engineering Degree (Electrical) with good commercial knowledge
• GCC – Government Certificate of Competency
• At least 5 years’ experience working with similar systems
• Appropriate competence for the role
• Proven staff management skills
• Ability to deliver precise and concise reports
• Good knowledge of monitoring and operating equipment in a production environment
• MS Office knowledge 
• SAP knowledge 

FUNDAMENTAL COMPETENCIES

• Functional/ Technical skills
• People Development
• Decisiveness
• Guiding and utilizing resources
• Customer/Client Focus
• Planning/Objective Setting
• Problem Analysis