Jobs at Bidvest Facilities Management

Brief Role Description

• To assist, implement and manage systems to best support maintenance strategies and rendering of efficient service delivery environment to customers.

Key Performance Areas

• Maintain Preventative Maintenance (PM) schedules in accordance with the SLA for all equipment and services.
• Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation.
• Ensure that all orders are processed timeously.
• Monitor the execution of work and implement corrective measures on deviations.
• Manage all incoming requests and complaints on daily basis and provide timeous feedback in ensuring customer satisfaction.
• Dispatch requests to technical staff and pertinent service providers and follow-up on action items
• Conduct monthly verification of WIP and report on variances.
• Provide weekly/monthly reports on SLAs and backlog.
• Planning for placement of employees, contractors and efficient utilization of materials and tools
• Ensure that tasks are conducted efficiently and optimum use of tools and equipment.
• Building good Internal and External customer relationships
• Undertake other related duties and assignments as assigned from time to time.

Minimum Requirements

• N3 - N6 in Engineering or Project Management or Operations Management or related
• Matric (Senior Certificate)
• Valid SA Driver's License
• 4 - 6 years relevant experience in maintenance planning, project management and knowledge of financial management principles
• Maintenance planning, project management skills
• MS Word, MS Excel & MS Outlook (Intermediate skill level),
• SAP Knowledge is a requirement 
• Knowledge of OHS Act & ISO 9001 Quality Management Systems
   

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ROLE PURPOSE

• To implement an effective maintenance system within customer facilities and ensure SLA delivery. 

MAIN OUTPUTS

• Identify maintenance risks on Client’s property and equipment for evaluation and resolution
• Drive timeous execution of effective maintenance strategies i.e. planned, preventative, corrective and emergency maintenance
• Ensure optimum utilization of available resources in various maintenance works
• Ensure timely delivery and appropriateness of parts and spares for effective maintenance execution in liaison with the RC
• Continuously monitor and evaluate maintenance work performed by technical staff to ensure quality, cost optimization and timely execution as per SLA, work instructions and Client’s instruction
• Plan and manage the human resource requirements to execute maintenance schedule and emergency maintenance requirements, as required
• Manage operations within allocated budget
• Manage technical staff performance and facilitate improvement through regularly monitoring performance and providing required coaching, support and feedback
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
• Responsible for training, coaching, mentoring & development of Electricians, HVAC Technicians, Handyman Infrastructure

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• National Diploma/Degree in Engineering: Civil/Mechanical/Electrical or related formal qualification
• Valid SA Driver’s License
• 3yrs relevant engineering experience in facilities maintenance, CRM & Property Management
• Engineering maintenance, CRM & Property Management
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
• SAP knowledge
• OHS Act, ISO 9001 Quality Management & Risk Management Systems

FUNDAMENTAL COMPETENCIES

• Basic Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication
   

go to method of application »

ROLE PURPOSE

• To implement an effective maintenance system within customer facilities and ensure SLA delivery. 

MAIN OUTPUTS

• Identify maintenance risks on Client’s property and equipment for evaluation and resolution
• Drive timeous execution of effective maintenance strategies i.e. planned, preventative, corrective and emergency maintenance
• Ensure optimum utilization of available resources in various maintenance works
• Ensure timely delivery and appropriateness of parts and spares for effective maintenance execution in liaison with the RC
• Continuously monitor and evaluate maintenance work performed by technical staff to ensure quality, cost optimization and timely execution as per SLA, work instructions and Client’s instruction
• Plan and manage the human resource requirements to execute maintenance schedule and emergency maintenance requirements, as required
• Manage operations within allocated budget
• Manage technical staff performance and facilitate improvement through regularly monitoring performance and providing required coaching, support and feedback
• Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
• Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
• Responsible for training, coaching, mentoring & development of Electricians, HVAC Technicians, Handyman Infrastructure

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• National Diploma/Degree in Engineering: Civil/Mechanical/Electrical or related formal qualification
• Valid SA Driver’s License
• 3yrs relevant engineering experience in facilities maintenance, CRM & Property Management
• Engineering maintenance, CRM & Property Management
• MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
• SAP knowledge
• OHS Act, ISO 9001 Quality Management & Risk Management Systems

FUNDAMENTAL COMPETENCIES

• Basic Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication

go to method of application »

• Manage and maintain Business Inventory throughout the Distribution Facility to meet business SLA, Monitor Stock levels avoid OOS, ordering new supplies, and ensuring 100% accuracy

Key Performance Areas

• Monitor stock levels to ensure they are sufficient for business needs, which includes regular inspections and performing monthly Cycle Counts & Quarterly Stock Take.
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish stock, forecast future supply and demand, and manage the flow of goods to prevent both excess and Out of Stock (OOS).
• Redeployment of stock based on the Stores business requirements
• Sourcing of replacement quantities of items that has become Obsolete and ensure compliance to materials management policies and procedures 
• Manage purchase orders for incoming supplies, verify that received items match ordered items, and maintain accurate records of purchases, invoices, and pricing in the form of 3-way match.
• Follow up on Outstanding Purchase Orders and deliveries.
• Ensure Vendors invoices are submitted to Finance for payment timeously
• Oversee inbound and outbound shipments, track deliveries, and coordinate Internal Stock Transfers between Plants and Storage locations.
• Ensure that delivery note is endorsed with any identified damage and returned immediately with the driver. Notify Supplier of Damages that are identified after delivery within 24-48hrs
• Maintain accurate records in Inventory Management Systems, generate reports on Inventory balances and activity, and address any discrepancies.
• Ensure System is updated timeously on movement of stock. i.e. Receipt, Goods Issue, Quality Inspection, Returns etc.
• Perform regular inventory audits to ensure accuracy and identify any damaged or missing items
• Ensure proper housekeeping and safe stacking compliance.
• Ensure adherence to all Health, Safety, Quality and Environmental standards. (ISO 45001, 9001, 14001)
• Ensure bin locations are labelled accordingly, and Stock Cards (If in Use) are updated immediately after upon picking of the stock
• Undertake other related assignments or duties from time to time.
• Required to work additional hours from time to time as per Operational requirements

Minimum Requirements

• Diploma in Inventory and Stores Management or Equivalent
• Matric (Senior Certificate)
• Code B Driver's License will be an added advantage
• 2 years relevant experience in Stores Environment
• MS Word, MS Excel & MS Outlook
• SAP R/3 
• Knowledge of OHS Act & ISO 45001, 9001 standards
   

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SUMMARY OF ROLE:

• We are seeking a motivated and driven Mechanical Engineering Graduate to join our team. The successful candidate will support engineering operations, maintenance projects, technical investigations, and continuous improvement initiatives within a dynamic facilities management environment. This role offers exposure to practical engineering applications, project coordination, compliance standards, and client engagement while providing valuable professional development opportunities. The ideal candidate should demonstrate strong analytical ability, problem-solving skills, attention to detail, and a willingness to learn within a fast-paced operational environment.

KEY RESPONSIBILITIES:

• Assist with the maintenance and optimization of mechanical systems and equipment across various sites.
• Support engineering teams with planned maintenance, breakdown investigations, and root cause analysis.
• Participate in project planning, implementation, and monitoring activities.
• Conduct site inspections and ensure compliance with engineering standards, safety regulations, and statutory requirements.
• Assist in preparing technical reports, maintenance schedules, and engineering documentation.
• Support energy efficiency and continuous improvement initiatives.
• Liaise with contractors, suppliers, and internal stakeholders regarding engineering-related matters.
• Monitor equipment performance and report on operational risks or defects.
• Ensure adherence to health, safety, environmental, and quality standards.
• Assist with asset management and lifecycle planning activities.
• Participate in client meetings and provide technical support where required.
• Maintain accurate records of maintenance activities, inspections, and project updates.
• Continuously develop technical knowledge and practical engineering skills through on-site exposure and mentorship.

Minimum Requirements

• Bachelor’s degree in one of the following discipline:
• BSc Mechanical Engineering
• 0–2 years’ experience (graduate, internship, or relevant academic exposure acceptable)
• Foundational understanding of ESG principles and sustainability concepts 2

Key Competencies & Skills

• Strong analytical, research, and problem-solving skills
• High attention to detail and data accuracy
• Effective written and verbal communication skills
• Proficiency in Microsoft Office (Excel and PowerPoint essential)
• Ability to collaborate across multidisciplinary teams
• High levels of integrity, accountability, and professionalism
• Curiosity and willingness to learn within a structured graduate development environment

Development Opportunity

• This graduate opportunity is designed to provide practical workplace exposure and professional development within a leading facilities management environment. The successful candidate will gain hands-on experience across maintenance operations, engineering projects, asset management, compliance, and client engagement.
• The programme aims to support the graduate’s transition into a well-rounded engineering professional through structured learning, mentorship, and exposure to multidisciplinary teams and operational environments. Candidates will have the opportunity to develop technical, leadership, and project management capabilities while working alongside experienced engineering professionals.