Jobs at Excellerate JHI

About the role

• We are looking for a Compliance Officer to provide coordination and execution of activities pertaining to compliance in matters relating to health, safety, quality, environment and regulatory provisions through technical consultation, training, investigation, inspections and audits to ensure compliance with guidelines set forth through legislation, company policy as well as client requirements.
• The primary function for the role is to assist the team in meeting compliance responsibilities, to prevent and reduce accidents and to identify and eliminate any dangerous conditions.

What you will bring

• Grade 12
• Graduate qualification in Health and Safety Management or a related field (NQF 5 – 7)
• 2 Years post study experience as an H&S Officer

What you will be doing

• The main focus will be in relation to compliance with the OHS Act, its associated Regulations along with compliance to the National Building Regulations (SANS 10400), National Building Regulations and Building Standards Act (as Amended), Foodstuffs, Cosmetics and Disinfectants Act (as Amended), Applicable Local Government By-laws pertaining to Fire Safety, Various SANS Standards in relation to Machinery, Lifts, Escalators and Fire Safety Systems, Company Policy as well as Policies of the Client.

Compliance

• Provide guidance on the identification and reporting of applicable legal appointments
• Provide guidance on the establishment and Chairing of a functioning H&S committees as appropriate
• Provide guidance on the establishment and maintenance of suitable emergency preparedness team
• Implement the established group procedures throughout your areas of responsibilities
• Conduct inspections and report on deviations to developed specific work instructions and safe work procedures as appropriate
• Participate and assist facilities management in developing site-specific baseline and task-based risk assessments
• Ensure the proper reporting, investigation and documentation of all SHEQ incidents; within the prescribed period, including unsafe acts/conditions, near miss, first aid, minor injuries, recordable, lost time, fatalities, environmental incidents and property damage.
• Determine and advice facilities managers of all legally required surveys and assessments including but not limited to hazardous chemical substances, illumination, noise, asbestos, air quality, emissions, effluent monitoring etc.
• Report on the carrying out of appropriate inspections and testing at appropriate intervals including but not limited to fire equipment, alarms, lifts and passenger conveyors, lifting equipment, vehicles, electrical installations and emergency escape doors.
• Conduct tenant inspections
• Conduct Vendor H&S File Reviews

High risk activities

• Provide guidance and assistance on specific controls such as permits for all activities classified as high risk through site specific risk assessments e.g.
• Work at heights
• Electrical work
• Confined space work
• Hot works
• Excavations
• Conduct ad-hoc inspections in order to verify compliance to mitigations contain in issued permits.

Training

• Maintain a register of legal appointments and training
• Reporting on the status of training requirements in your areas of responsibility
• Liaise with HR on the scheduling of H&S related training as and when required.
• Conduct awareness programs including the toolbox talks as and when required.
• Ensure the execution of H&S inductions for new personnel and then every 2 years for all personnel.

Audits

• Communicate audit scope to respective departments.
• Participate in external H&S related audits as communicated by Group and External Parties.
• Assist sites in managing the closure of identified non-conformances.
• Assist in the maintenance of the site’s Compliance Findings Register pertaining to H&S identified through audits.

go to method of application »

About the role

• In this dual role encompassing both Leasing and Debtors Administration, you will play a crucial part in supporting our property management functions.
• Your primary responsibilities will include the administration of Agreements of Lease and the creation and management of all associated contracts.
• You will ensure the integrity of critical data related to both buildings and tenants, and maintain strong, long-term relationships with tenants and property managers as well as the collection of clients rental to ensure healthy cashflow and control of all debtor accounts. 

What you will bring

• Minimum Grade 12 with Accountancy as subject.
• At least 2 years of experience in a similar role within a property management environment, demonstrating practical expertise in the field.
• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office, and property contract creation systems, example SAP or MDA.
• Effective communication skills over the phone.
• Strong organizational and administrative capabilities.
• Clear and effective verbal and written communication.
• Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and invoice processing.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

What you will be doing

Credit Balances:

• Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Debtors Administrator.

Lease Administration:

• New Deals: Oversee contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Renewals: Initiate and manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and additional FICA documents.
• Tenant Administration: Update tenant data on MDA, manage cover letters and tenant files, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Tenant and Public Liaison: Coordinate with meter reading companies, address tenant account and invoice queries, validate and process broker invoices, and respond to audit queries. Handle bank guarantees and ensure timely payments.
• Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.