ROLE DESCRIPTION:
- Reporting to the Head of Delivery in the Programme Management Unit (PMU) and Head of Finance, the Project Finance Manager is responsible for providing high-quality oversight of project finance management within PMU and technical accounting support across the Genesis project portfolio. Working closely with the project accountants, project managers, and commercial and finance teams, the role is expected to have individual project finance responsibilities and be a focal point for coordination on all matters related to project finance within Genesis.
- The Project Finance Manager is crucial in overseeing and managing the project financial processes and improvements, and collaborating effectively with cross-functional teams. The Project Finance Manager proactively contributes to the effective financial planning and monitoring, and provides accurate financial oversight of projects, providing a solution-focused approach to ensure day-to-day support to the practices throughout the project life cycle (from pre-award planning and budgeting to post-award reporting and close-out). The Project Finance Manager ensures compliance with internal policies, procedures and guidelines, as well as donor requirements and accounting principles, driving continuous improvements in systems, business processes and working practices.
Requirements
KEY REQUIREMENTS AND ROLE RESPONSIBILITIES:
Financial Accounting and Reporting
- Oversee, monitor and control the financial position of projects, including budgeting, cash flows, revenue, expenditure and indirect cost recovery.
- Ensure adherence to internal policies, procedures and guidelines, as well as compliance with donors’ requirements.
- Support day-to-day accounting activities, and ensure accurate financial reporting, compliant with accounting principles, standards, and regulations, including supervising timely and accurate submissions of tax returns.
- Responsible for providing project finance support to an agreed portfolio of projects, providing timely, accurate and relevant project financial information to practices and stakeholders.
- Provide support on submitting accurate, timely and complete proposal budgets, as well as budget realignments, forecasts, and cost modifications.
- Actively contribute to the effective monitoring of project spending, and oversee the compilation and consolidation of financial reports, ensuring that they are complete, comply with donors’ specifications and internal policies, reflect costs incurred, are supported and consistent with financial records, reflected in the correct periods and properly allocated to budget categories
- Identify, assess and report on material risks in a timely manner, communicating to relevant stakeholders and escalating when necessary.
- Manage financial audits and liaise with external auditors to ensure a smooth audit process.
Project Finance Processes Management
- Drive efficiency in project financial operations and delivery through implementing best practices and agile working practices.
- In collaboration with Finance and Commercial teams, support the design and management of systems, policies and procedures that provide appropriate levels of security, control and accountability of donor funding.
- Identify continuous process improvement opportunities, and coordinate with relevant teams to streamline financial processes and drive efficiency.
Team Management and Capacity Building
- Manage and support the Project Accountants’ team, providing guidance and fostering a collaborative and high-performing environment
- Foster professional growth through training, performance evaluations, and skills development to strengthen knowledge, skills and abilities on financial management of the projects
- Ensure that the team operates as a high-performing, efficient unit with clear, documented responsibilities aimed at fulfilling expectations from stakeholders across the organization.
- Build a flexible and resilient team by fostering job-shadowing and knowledge sharing.
- Develop strong networks and relationships with practices and GS teams.
- Develop work-processes and checklists for award implementation and record the lessons learned.
- Develop onboarding and training materials as required.
Finance Support
- Support the organisation’s Finance on policy audit and implementation.
- Support the organisation’s Finance on identified matters, as agreed, including internal audits.
- Participate in relevant Finance meetings.
Other Responsibilities
- Educate and promote the staff’s understanding of financial processes and policies.
- Coordinate knowledge management initiatives.
- Assist with induction of new joiners.
- Other tasks as agreed.
EDUCATION, KNOWLEDGE, SKILLS, EXPERIENCE AND PERSONAL COMPETENCIES:
- CA(SA) designation is essential.
- Bachelor's/Master’s degree in Finance, Accounting, or a related field;
- Proven experience as a project finance professional, with a strong track record of successfully managing the financial aspects of complex projects.
- Strong analytical and problem-solving skills, with the ability to identify issues, evaluate options, and implement effective solutions to contribute to the company's overall financial success.
- A deep understanding of financial regulations, accounting principles, budgeting, financial analysis, forecasting, and financial reporting.
- Experience in financial management of institutional funding, and understanding of donor financial guidelines and requirements.
- Exceptional communication and interpersonal skills, with the ability to communicate clearly and use professional confidence to influence internal and external stakeholders to achieve positive outcomes.
- Proficiency in financial software and ERP systems.
- Experience in managing a team, including performance management and development.
- Independent self-starter able to thrive in a fast-paced and dynamic business environment.
- Ability to collaborate, delegate and work well under pressure, meeting tight deadlines, and adapting to changing priorities.
- Excellent project management skills, including the ability to plan, organise, and prioritise tasks effectively, while maintaining attention to detail.
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The Group Services Practice: What’s What
Here at Genesis Analytics, our HR team is part of the Group Services Practice. Group Services, in general, includes departments like Finance, IT, Marketing & Communications – basically, the teams that keep things running smoothly so our consultants can do their thing.
Our HR team is crucial – we support the global organisation by managing the employee lifecycle and making sure Genesis Analytics is a great place to work.
What we do:
- Attract, develop, and retain top talent.
- Oversee recruitment and selection.
- Manage employee onboarding and offboarding.
- Handle employee relations.
- Implement performance management.
- Facilitate learning and development.
- Administer employee benefits.
- Ensure legal compliance.
The Temporary HR Intern will be a key support player in all of this.
Requirements
HR Intern: The Role
- This internship offers a unique opportunity to gain practical experience in Human Resources. You'll support the HR team with various tasks and learn the ins and outs of HR in a professional setting.
What You'll Be Doing
As an HR Intern, your duties will include:
- Shadowing: Observing and learning from the HR Administrator to understand their daily tasks and responsibilities.
- Payroll and HRIS Systems: Learning and practising how all payroll and HRIS (Human Resources Information System) systems work.
- Payroll Input Processes: Learning and being involved in the processes in inputting payroll data.
- Leave Audits: Doing monthly leave audits between SAGE and Sage Intacct.
- Staff Lists and Organograms: Maintaining staff lists and preparing organograms monthly.
- Global Contracting: Learning about and creating various types of employment contracts
- Reports: Assisting in managing data for various reports, such as Quarterly STATS SA reporting requirements
- Employment Letters: Assisting with confirmation of employment letters.
- Invoices: Capturing invoices into Sage Intacct.
- HR Events/Travel: Planning any HR events and travel arrangements.
- Ad Hoc Projects and Data: Assisting with ad hoc projects and data management.
What You Need
- Experience: 1-2 years of previous experience in an HR environment is a definite requirement.
- Qualifications: A degree or diploma in Human Resources or a related field is preferred.
Skills:
- Good communication skills (written and verbal).
- Strong attention to detail.
- Organisational skills.
- Comfortable with data/numbers.
- Ability to work as part of a team.
- Proficiency in Google Business Suite (Google Docs, Sheets, Slides, Mail and Calendar) would give you a head start, alternatively, the ability to learn this quickly.
- Ability to handle confidential information.
- Proactive and willing to learn.
What You'll Gain
- This internship will provide you with valuable experience in a global professional HR environment. You'll develop your HR skills, learn about HR systems and processes, and gain practical experience in a leading consu
go to method of application »
The Group Services Practice: What’s What
- Here at Genesis Analytics, our HR team is part of the Group Services Practice. Group Services, in general, includes departments like Finance, IT, Marketing & Communications – basically, the teams that keep things running smoothly so our consultants can do their thing.
- Our HR team is crucial – we support the global organisation by managing the employee lifecycle and making sure Genesis Analytics is a great place to work.
What we do:
- Attract, develop, and retain top talent.
- Oversee recruitment and selection.
- Manage employee onboarding and offboarding.
- Handle employee relations.
- Implement performance management.
- Facilitate learning and development.
- Administer employee benefits.
- Ensure legal compliance.
The Temporary HR Administrator will be a key support player in all of this.
Requirements
Temporary HR Administrator: The Role
- This is a fixed-term contract for a Temporary HR Administrator to join the HR team within the Group Services Practice at Genesis Analytics, from 1 June 2025 to 31 December 2025.
- This temporary role is designed to provide administrative support to the HR team, ensure the smooth running of our processes, and contribute to a positive employee experience. You will assist with various HR functions, helping the team operate effectively.
- This vacancy has been created to support the HR function during a permanent staff member's maternity leave period.
What You'll Be Doing
- As a Temporary HR Administrator, you'll be responsible for a range of tasks, including but not limited to:
- Global Employee Onboarding and Offboarding: Assisting with getting new hires settled in (contracts, induction, orientation). Also, managing the admin side of employee departures (processing paperwork, ensuring a smooth exit). Keeping employee records and HR databases up to date, including our global org chart.
- Global Record-Keeping and HR System Management: Keeping personnel files (physical and digital) organised, accurate, and confidential. Ensuring HR systems are updated with employee data (personal info, employment history, benefits etc.). Helping with HR reports and basic data analysis.
- Benefits Administration Support: Assisting employees with benefits enrollment and changes. Answering employee queries about medical aid, retirement funds/contributions, and leave policies. Assisting with other employee benefits admin as needed.
- General HR Admin Support: Being the first point of contact for HR-related questions from globally based employees. Preparing HR correspondence, memos, and announcements. Scheduling meetings and other HR appointments. Assist with B-BBEE and any FASSET reporting requirements. Organising HR events where needed. Providing other admin support to the HR team as required.
- Payroll processing: Process payroll accurately includinging all remuneration, leave, absences, bonuses, deductions, benefits, taxes, etc. Ensure compliance with labour laws, tax authorities, and other statutory regulations. Manage all payroll-related data securely and address employee payroll queries. Payroll processing is across South Africa, UK, Kenya and Employer of Record.
What You Need
To be the successful Temporary HR Administrator, you'll need:
Required Skills:
- Solid experience as an HR Administrator.
- Proven experience with Sage300 HR software.
- Sage Intacct knowledge and experience will be a definite advantage.
- Proficiency in Google Business Suite (Google Docs, Sheets, Slides, Mail and Calendar) is essential.
- Good understanding of basic labour laws and HR best practices - global experience a distinct advantage.
- Excellent organisational skills and ability to prioritise.
- Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills (written and verbal).
- Ability to handle confidential info with discretion.
- Problem-solving skills and a proactive approach.
- Ability to interact professionally with all levels of the organisation and build relationships across the business
- Ability to collaborate in a team environment, but also to work independently and bring your own thoughts and ideas to the table
- Comfortable representing the HR team to the wider business in a professional manner
Qualifications and Education:
- A Bachelor's degree in Human Resources, Business Administration, or a related field.
- HR certifications are a bonus.
Desired Experience:
- 3 - 6 years of HR admin experience, ideally in a fast-paced professional services environment.
- Experience with employee onboarding and offboarding in a global setting.
- Familiarity with benefits administration and HR record-keeping.
The Contract
- Duration: Fixed-term contract from 1 June 2025 to 31 December 2025.
- Nature: Temporary/interim.
In a Nutshell
- This Temporary HR Administrator role at Genesis Analytics is a great opportunity for a detail-oriented person with HR admin experience. You'll be supporting the HR team and helping to ensure smooth HR processes and a positive employee experience. We're looking for someone with global experience wo is proactive, organised, with strong communication skills and who can handle confidential information.
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