Jobs at Marvel Placement Consultant

Office Assistant

• Our client in the construction industry is seeking a proactive and detail-oriented Office Assistant with Reception Responsibilities to join their team in Edenvale, Gauteng. 
• This is an excellent opportunity for a motivated individual who is eager to gain practical experience in a fast-paced, dynamic environment. The successful candidate needs to come with 4 years’ experience in a similar role.

Minimum Requirements:

• Matric (Grade 12).
• Minimum of 4 years' experience in office administration and reception duties.
• Proficiency in Microsoft Word, Excel and Outlook (Advanced level).
• Advantageous: Vehicle and valid Driver’s License.
• Experience in the construction industry will be advantageous.
• Professional communication and telephone etiquette.

Roles and Responsibilities:
Reception Duties:

• Welcome and direct clients and visitors in a courteous and professional manner.
• Answer, screen and direct incoming calls and handle general inquiries.
• Maintain a neat and organised reception and conference room area.
• Coordinate and schedule appointments, meetings, and boardroom bookings.
• Prepare meeting agendas and take accurate minutes.
• Manage incoming and outgoing mail and courier deliveries.
• Handle sensitive and confidential information discreetly.
• Ensure proper visitor identification and maintain security protocols.

Fleet Management:

• Issue vehicle checklists to Drivers and monitor vehicle usage.
• Schedule and arrange vehicle servicing and roadworthy testing.
• Procure fleet-related maintenance items and complete license renewal documentation.
• Submit insurance claims and compile incident reports.
• Reconcile fleet statements and maintain tracking systems and logbooks.
• Prepare and submit monthly fleet management reports.

Security & Building Maintenance:

• Oversee general maintenance of the office building.
• Monitor and manage health and safety equipment and infrastructure.
• Ensure functionality of security systems, including access controls and intercoms.
• Enforce building safety and emergency protocols

Travel Coordination:

• Book flights, car rentals, and accommodation for staff and management.
• Manage travel documentation and confirmations.
• Ensure travel arrangements are aligned with internal policies

Administrative Support:

• Respond to emails and internal queries in a timely and professional manner.
• Order and manage office supplies such as stationery, cleaning materials, and groceries.
• Coordinate with IT service providers for system issues and equipment setups.
• Assist in preparing documents, performing data entry, filing, and photocopying.
• Support internal teams with cross-functional administrative tasks.
• Organise and facilitate expos, open days and company events as required.

Communication & Media:

• Manage company telecommunications systems and internet providers.
• Coordinate the ordering of printed marketing materials such as business cards and brochures.
• Maintain and update contact with service providers and external stakeholders.

Insurance and Health & Safety Management:

• Maintain records of insurance policies and manage claims when necessary.
• Monitor and implement basic health and safety protocols in the workplace.
• Assist with compliance documentation and periodic audits.

Closing Date: 2026-09-05

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Project Administrator / Project Coordinator

• We are seeking a proactive and organised Project Administrator / Project Coordinator to support project teams at a mining and processing operation in MooiNooi, North West.
• As a Project Administrator, you will work closely with project managers throughout the project lifecycle, assisting in planning, coordination, and administration to ensure projects are delivered on time, within budget, and to the required quality standards. This role provides valuable exposure to project management processes and offers opportunities for professional development.

Minimum Requirements:

• Matric / GCSEs (essential)
• Minimum 5 years’ experience in project administration or project coordination
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of project management software is advantageous
• Strong organisational, time-management, and multitasking skills
• Excellent communication and collaboration skills
• Medically fit to work on a mine site

Roles and Responsibilities:

• Support project managers in planning, organising, and coordinating project activities from initiation to completion.
• Track individual tasks and overall project progress to ensure deadlines are met.
• Maintain and manage project documentation, including schedules, reports, process documents, meeting notes, and action points.
• Assist in managing project budgets and monitor expenditure to ensure adherence to financial plans.
• Schedule and coordinate project meetings, prepare agendas, and distribute minutes and follow-ups.
• Maintain accurate filing systems and ensure proper document storage, sharing, and updating.
• Facilitate communication and collaboration between project teams, stakeholders, and contractors.
• Assist in resource allocation and ensure all project resources are available and effectively utilised.
• Use project management tools to automate tasks, track progress, and report project status.
• Support continuous improvement initiatives by identifying opportunities to enhance project administration efficiency.
• Promote teamwork, ensuring all project participants are aligned with project objectives and timelines.
• Perform ad-hoc administrative duties to support project managers and project teams.

Closing Date: 2026-09-15