Jobs at Vector Logistics

Job Purpose

• To consolidate and manage internal and external Company financial reporting.

Key Responsibilities

Strategic and Technical Contribution

• Participate in the formulation and implementation of the national finance strategy, based on a 2 to 5 year view of requirements.
• Provide strategic input into the Business.
• Ensure that assigned and agreed strategic targets are operationalised and achieved.

Financial Accounting

• Oversee and manage IFRS compliance.
• Ensure that the general ledgers (Business directly and operational ledgers indirectly) and subsidiary books are maintained according to Company policy and IFRS.
• Ensure that monthly general ledger reconciliations are completed and reconciling items resolved.
• Ensure that the monthly close-off of accounts fairly reflects the monthly results of the Business

Creditors

• Manage the centralised creditors departments for both the PSD and CSD businesses.
• Ensure all supplier accounts are reconciled and paid according to terms and agreed pricing conditions.
• Ensure all distribution fees and charges for services rendered are recovered from customers and principals in line with agreed contracts and pricing agreements.
• Ensure all queries and claims are followed up and cleared timeously.
• Engage with suppliers and the relevant Customer Manager where necessary to resolve difficult claims and escalate to the Customer Director should there be any unresolved disputes.

Statutory Compliance

• Manage statutory financial close-off across the Business.
• Manage and oversee that the required interim and year-end reporting schedules are completed.
• Liaise with internal and external auditors.
• Review the annual financial statements for the Business.
• Manage and oversee compliance with the VAT legislation.
• Ensure income tax compliance and manage tax risks across the Business including identifying risks, assessing their possible impact and following up of interventions to ensure compliance.
• Manage the accurate and prompt submission of all income tax returns.
• Provide input regarding compliance with company law in conjunction with the legal department thereby ensuring compliance with commercial law and legislation generally.

Management Reporting

• Review monthly reports for consolidation into the Executive Board report ensuring completeness, accuracy, alignment with strategy and overall insightful/meaningful commentary.
• Compile monthly management report on financial results.
• Provide ad hoc information and reports to decision makers on an ongoing basis.
• Ensure efficiency ratios are reported and managed across the Business.

Budgeting and Forecasting

• Contribute towards the completion of the Company’s budget process and delivery within deadlines.
• Complete the consolidated company budget schedules and submit to Group Head Office within deadlines.
• Provide input regarding the formulation of the operational budgets

Capex Monitoring and Reporting

• Monitor and report the Business’s capex spend and authorisations on a monthly basis and ensure the relevant schedules are completed timeously for the interim and annual reporting packs.
• Ensure all capex approvals are completed in line with company policy and authorised according to the appropriate levels of authority.

Assets

• Ensure the assets of the company are fairly reported in SAP through periodic asset verifications and compliance with IFRS principles.
• Ensure appropriate wear and tear and depreciation rates are applied consistently and in line with IFRS principals and current tax legislation.
• Manage assets movements, additions, transfers and disposals.

Treasury

• Manage the Business’s treasury requirements.
• Manage and optimise Business cash flow.
• Liaise with the Business’s bankers.

Internal Control

• Continuously identify and pursue opportunities to improve control procedures throughout the Business.
• Follow up on audit queries and ensure that corrective action is taken by responsible teams.
• Ensure compliance with approved procedures by means of control checks performed by the finance team.

Competitor Analysis

• Bi-annually issue an analysis of competitor comparisons to the Board.
• Focus on key insights to support competitive advantage.

Board Reporting

• Manage Board presentations on company performance on a monthly basis and provide analysis and commentary to highlight major variances and issues.

Projects

• Lead ad hoc projects and represent finance on major projects involving pricing, account allocations, testing etc.

Staff Management

• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Manage staff leave and general time management issues in line with organisational deliverables and standards.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labour organising and communication structures and systems.
• Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

KPI’s

• Timeliness and accuracy of reporting.
• Level of compliance.
• Audit results.
• Budget and forecasting accuracy and relevance.
• Quality of advice, insight and recommendations to management teams.

Qualifications And Experience
Qualifications, Skills and Experience Required for the Job

• 5 to10 years’ experience, including financial reporting and people management.
• Must hold a CA qualification.
• SAP experience would be advantageous.

Skills And Competencies
Leadership Standards

• Provide inspirational leadership.
• Create a culture of execution.
• Display business insight and innovate.
• Develop customer service obsession.
• Develop commitment through engagement.

Knowledge

• Financial accounting principles and practices.
• Commercial and contract law.
• Good understanding of Tax and VAT Acts.
• Budgeting and forecasting methods.
• Broad knowledge of Vector operations and systems.
• An understanding of multiple key performance indicators, inter-relationship and bottom-line sensitivity.

Skills

• Feasibility and appraisal methods.
• Verbal and written communication.
• Computer literacy (MS Office and especially proficiency in Excel).
• Report writing.
• Interpersonal relations.
• Negotiation.
• Logical thinking.
• Problem solving.
• Decision-making.
• Analytical thinking.
• Presentation.
• Numeracy.
• Strategic influencing.
• Lateral and innovative thinking.
• Organisational awareness.
• Ability to leverage technology.

Attributes

• Diplomacy.
• Initiative and assertiveness.
• Tolerance of stress and pressure.
• Creativity.
• Proactivity.
• Attention to detail.
• Deadline driven.
• Able to interact at all levels of the organisation.
• Able to plan ahead.

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Job Purpose

• Vector Logistics, a leading name in the logistics industry, is seeking a New Business Development Manager to join our team. The New Business Development Manager plays a pivotal role in driving the growth of Vector Logistics by identifying, developing, and securing new business opportunities. This role is key to expanding our client base, enhancing our market presence, and delivering value-driven logistics solutions. The successful candidate will be a dynamic, results-oriented individual with a passion for building relationships, creating value, and driving business growth.

Key Responsibilities

Client Acquisition:

• Identify and target potential clients, initiate contact, and build relationships with key decision-makers to introduce Vector Logistics’ services and solutions.
• Develop tailored proposals and presentations to meet client needs.

Business Strategy Development:

• Collaborate with senior management to develop and implement business development strategies aligned with the company’s goals and growth objectives.
• Identify new markets, product opportunities, and service offerings.

Partnership Development:

• Foster relationships with strategic partners, vendors, and other stakeholders to enhance Vector Logistics’ market position.
• Explore and establish partnerships that can create new revenue streams or enhance existing services.

Sales and Revenue Generation:

• Develop and manage a robust sales pipeline, negotiate contracts, close deals, and meet or exceed revenue targets.
• Regularly track and report on key sales metrics and business development activities.

Brand Positioning and Networking:

• Represent Vector Logistics at industry events, conferences, and trade shows to increase brand visibility, promote services, and network with potential clients and partners.

Collaboration with Internal Teams:

• Work closely with internal teams, including operations, marketing, finance, and customer service, to ensure seamless delivery of services to new clients and maintain high standards of customer satisfaction.

Reporting and Analysis:

• Prepare regular reports on business development activities, sales performance, market feedback, and competitive analysis.
• Provide insights and recommendations for strategic decision-making.

Relationship Management:

• Define key KPIs for customers in line with business strategy in collaboration with Customer Executive and Key Account Management team.
• Review customer KPIs monthly during take-on phase, ensuring customer and Vector compliance to key KPIs.
• Driving opportunities to build strategic partnerships through the identification of opportunities for collaboration and management of internal business functions against agreed KPI’s.
• Manage customer queries and concerns as and when they occur.
   

Market Research and Analysis:

• Conduct comprehensive market research to identify new business opportunities, potential clients, emerging trends, and competitive landscape within the logistics and supply chain industry.
• Develop strategies to target these opportunities effectively.

Key Relationships

Internal

• Various departments.

External

• Potential customers, entrepreneurs and markets.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Bachelor’s degree in business administration, Marketing, Logistics, Supply Chain Management, or a related field (Master’s degree or MBA is advantageous).
• 5 years of experience in business development, sales, or a similar role within the logistics, supply chain, or transportation industry.
• Proven track record of achieving and exceeding sales targets.
• Must have a sound commercial acumen.
• Solid excel skills.
• Project management experience.

Skills and Competencies

• Planning and organisation.
• Negotiation and deal closure.
• Relationship building.
• Project management.
• Computer literacy (MS Office and SAP).
• Verbal and written communication.
• Report writing.
• Interpersonal.
• Logical thinking.
• Innovative thinking.
• Problem solving.
• Critical thinking.
• Decision-making.
• Analytical and evaluative thinking.
• Achieving sales.
• Implementation of sales and marketing strategies.

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Job Purpose

• To develop and execute the Vector Business and Principals execution requirements including sales goals, shelf health and people management within the region.  
• To provide tactical and operational leadership and support to the regional sales team.

Key Responsibilities

Sales Management:

• Execute the National Sales strategy.
• Develop in-store activations to drive sales.
• Manage and monitor strategic target achievement for region.
• Attend national meetings are required.
• Drive the implementation of the pricing strategy and practices.
• Develop key internal relationships in various functional areas and at various levels with Principals (NAM’s); Operations Managers; Buyers and Franchisee Owners.
• Report on regional competitor activity and performance.
• Develop, implement and manage regional sales objectives.
• Constantly analyze statistics regarding the number of sales made in a given time period.
• Drive the achievement of applicable strategic and operational targets. (cycle and monthly)
• Execute Principals sales team promotional activities across the region and report.
• Drive the achievement of regional sales budgets in terms of volumes.

Customer Relationship Management:

• Maintain and expand the customer base by building and maintaining good relationships with key customers and recognizing new customer opportunities.
• Understand key customers’ in-store processes as well as their requirements and trends; and ensure adherence to processes.
• Gather regional market intelligence on national accounts and key regional accounts.
• Manage and co-ordinate regional resources in line with customer plans in order to achieve customer requirements (call cycles etc.).
• Ensure the customer service excellence is implemented and maintained in line with Vector Leadership Standards.
• Resolve escalated customer queries and issues professionally within 24hours and in the best interest of all parties. Escalate accordingly if not resolved.
• Conduct Principal Trade Visits as required and according to monthly planners.

Financial Management:

• Control regional sales OPEX budgets in terms of volumes.
• Drive achievement of both sales and returns targets.

Regional Management:
Human Resources:

• Ensure all new and existing employees are inducted accordingly and timeously.
• Ensure leave planners are in place and maintained according to company standards.
• Manage Casual Labour in line with Regional Budget & legislative requirements.
• Monthly sign – off of payroll for region including management / control of acting allowances & travel allowances ensuring RMP Compliance.
• Manage regional headcount in line with budget; ensure sign-off of organization charts monthly.
• Ensure IR Matters for region are managed in line with legislation & company policy.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Lead the regional team towards meeting strategic objectives and targets through regular communication and utilization of the full organizational talent management tool set.
• Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the regional team.
• Coach and support team members where necessary to achieve objectives.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Champion training and development of the team through the utilization of available training opportunities or by contributing to the development of new training solutions in collaboration with regional and national training specialists.
• Develop and manage high performance multi-disciplinary teams in order to solve problems within the region.
• Encourage skills workshops between multi-disciplinary teams and across the regional team to realize the transfer of skills.
• Conduct weekly management meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.
• Monitor team performance and provide regular feedback.

Asset Management:

• Ensure that all assets are managed & maintained per employee (ie: cellphones; 3g cards; tablets; vehicles; laptops; uniforms; access cards; fuel cards).
• Ensure vehicle inspections are completed by the RSM quarterly.
• Manage Fleet including private mileage; fuel cards; speeding; accident investigations.
• Manage above in accordance with company policy and rules.

Handheld Technology (HHT):

• Monitor reports daily.
• Ensure collage is updated accordingly to monthly ASM Planner.
• Track monthly priorities weekly (ie: key activities by principal by month).
• Sign off store lists for priorities.
• Ensure promotional execution is achieved.
• Ensure Shelf Health Scorecards are completed as per target of 30 per ASM per month and VTM achieve monthly SLA (90%).
• Strike Rate at 80% collage vs planned.

In-Store and Trade Management:

• Trade Visit: RSM to spend one day per month in the trade with each ASM.
• Ensure Review Meetings are accordingly actioned: Buyer Quarterly meetings; Regional Operations meetings are done monthly.

Returns Management:

• Report on Year to Date (YTD) returns VS target.
• Ensure returns are completed weekly and cleared from back up.
• Report thermally abused stock to Call Centre as required.

Call Cycles:

• Sign Off Call Cycles: check and validate.
• Ensure that changes to Call Cycles are logged and uploaded into respective system.  
• All sales employees on HR SAP must have a call cycle on system.
• RSM to ensure all stores categorized as A+, A,B,C,D are covered by call cycles unless strategically not on to be called on.

Key Relationships

Internal:

•  Customer service Centre; Supply Chain; Customers; Operations team; NAM’s; RSM’s. 

External:

• Principals RSM’s; Customers Buyers; Franchisee Owners.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Degree or Diploma in management, business administration and or marketing.
• Valid Code EB drivers’ License.
• 5 to 8 years' experience in a customer and sales force operational role that includes coordinating sales teams and managing complex and/or significant customer relationships.

Skills and Competencies

Knowledge

• Business principles.
• Company economics (supply and demand).
• Sales principles and methodologies.
• The regional market and competitors.

Skills

• Planning and organization.
• Negotiation.
• Project management.
• Computer literacy (MS Office).
• Verbal and written communication.
• Report writing.
• Presentation Skills.
• Interpersonal.
• Logical thinking.
• Innovative thinking.
• Problem solving.
• Decision-making.
• Analytical and evaluative thinking.