Jobs at Weylandts Furniture Cape Town (Pty) Ltd

Role overview:

• We are looking for a highly organised, detail-driven Operations & Project Manager to support the smooth running of our design studio. This role forms the operational backbone of the studio ensuring projects move forward with clarity, timelines are met, and designers are supported with structure so they can focus on creative work.
• Beyond internal workflow, the role includes coordination with suppliers, contractors, and installation teams to ensure site work runs seamlessly. A key focus of the role is managing studio traffic: keeping track of project schedules, team capacity, time tracking, deadlines, and incoming client enquiries.
• You will collaborate closely with the Design Director & Studio Manager, Creative Director, and broader team to ensure every design is delivered with excellence, clarity, and creativity. This is an opportunity to contribute creatively and technically to a highly collaborative, fast-paced team.

Key responsibilities:

Studio Operations & Traffic Management

• Manage and maintain clear project timelines, milestones, and studio-wide schedules.
• Coordinate designer workflow and allocate tasks based on capacity, availability, and skillset.
• Lead weekly WIP/traffic meetings to ensure clarity on next steps and deliverables.
• Maintain accuracy across project management tools and studio systems.
• Track team hours across all projects and follow up on late or incomplete time entries.
• Provide weekly reports on project progress, capacity, and time tracking to the Studio Manager.
• Monitor workload distribution and flag bottlenecks or risks early.

Client Enquiry & Frontline Filtering

• Receive and acknowledge all new client enquiries.
• Gather initial information, assess scope/budget/timeline fit, and determine the validity of the enquiry.
• Prepare a concise summary and recommendation for the Studio Manager.
• Track enquiries to ensure timely follow-ups and quick response cycles.

Project Management & Site Coordination

• Oversee the full operational lifecycle of each project from concept through installation.
• Coordinate with suppliers, contractors, procurement, logistics, and third-party stakeholders.
• Prepare and maintain installation schedules, site documentation, and checklists.
• Track all required items for installation—ensuring they are ordered, delivered, quality-checked, and ready.
• Support the team to ensure installations run smoothly, on time, and to standards.
• Troubleshoot on-the-day challenges, escalating where necessary to leadership.

 Systems, Quality & Process

• Strengthen studio SOPs, workflows, approval processes, and internal communication flows.
• Maintain documentation, checklists, QC points, and templates that support operational consistency.
• Create calm, structured communication channels between design, procurement, logistics, and leadership.

What you bring:

• A diploma in operations, project management or a related filed
• 3–5 years’ experience in operations, project management, or traffic management (ideally in design, architecture, or a creative studio).
• Proficiency with project management tools (Monday.com, Asana, Trello, etc.).
• Experience coordinating suppliers, contractors, and installation teams.
• Confident managing timelines, hours, resources, and high volumes of detail.

Competencies and behaviours for success:

• Highly organised, self-motivated, and proactive.
• Strong communication and time management skills.
• Able to work independently while contributing meaningfully to a team.
• Calm and focused under pressure, with the ability to manage multiple deadlines.
• Energetic, solution-oriented, and passionate about design that is both functional and emotionally resonant.
• A hands-on, can-do attitude with a desire to create outstanding work, every time.
• Comfortable having direct, constructive, and honest conversations when needed.
   

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Job Description

• Weylandts Furniture Creations is looking for a dedicated and detail-oriented INVENTORY CONTROLLER to join our WFCF team. The successful candidate will be responsible for efficiently managing and controlling the inventory of materials, supplies and tools, ensuring that stock levels are maintained to meet production needs while minimizing excess and obsolete inventory. You will report to the Procurement & Inventory Manager.

Key Responsibilities:

• Maintain a formal and transparent system for tracking inventory, tools, and consumables.
• Implement and oversee a clear sign-in/sign-out process for all issued items.
• Capture and update all stock movements on the ERP system; ensure accurate data on stock usage and replenishment.
• Receive, store, and issue inventory in accordance with company procedures.
• Organize and store materials systematically to maximize space and ensure proper handling and storage of goods.
• Ensure all stock items are clearly labelled, neatly packed, and easily accessible.
• Monitor and manage stock levels to align with production requirements, including verification of deliveries against documentation.
• Collaborate closely with the WFC production team to ensure material availability and timely supply.
• Conduct daily stock checks, investigate and report discrepancies, and assist with stocktakes and cycle counts.
• Pick, pack, and prepare orders for shipment as required.
• Ensure all stock handling and storage practices comply with health, safety, and housekeeping standards.
• Drive continuous improvement initiatives in inventory control, storage efficiency, and overall store management.

Skills Required:

• Grade 12 (essential)
• Certification in Supply Chain Management, Production Management, Logistics or Industrial Engineer (advantageous)
• Proven experience as a storeman and/or manufacturing environment (advantageous)
• Strong understanding of inventory management systems and practices.
• Ability to perform physical tasks related to stock handling and storage.

Behavioural Competencies:

• Excellent organizational and record-keeping skills.
• Strong problem-solving skills and attention to detail.
• Effective communication skills and the ability to work collaboratively with production and management teams.
• Disciplined and meticulous.