About the role
- Join our company where you will manage the administration of the department’s day to day Accounts payable. To ensure that all invoices meet pre-set VAT requirements and correctness of billing. Accurate and timeous processing of invoices. Checking of payment runs. Compilation of audit documentation. Supplier queries and adhoc reconciliations.
What you will bring
Inherent requirements for the position (non-negotiable)
- Minimum BCom with Accounting III
- MDA experience
- At least 2-5 years of relevant working experience in accounting or finance roles, ideally within the property management or real estate industry.
- Proficiency in SAP and MS Office Suite, particularly Advanced Excel, Intermediate Word, and Outlook.
Additional demonstrable requirements:
- Strong organizational abilities with attention to detail.
- Proven ability to prioritize tasks and meet deadlines effectively.
- Experience in complex financial analysis and reporting.
- Thorough understanding of financial policies and procedures.
- Familiarity with capital expenditure processes and management.
- Proficient in tax principles, including VAT, and their application.
- Sound understanding of International Financial Reporting Standards (IFRS).
- Analytical mindset with a strategic approach to financial management.
- Strong interpersonal and communication skills for effective collaboration across teams.
- Commitment to maintaining confidentiality and integrity in financial matters.
What you will be doing
- As an important member of our team, you will undertake a variety of responsibilities crucial to the smooth operation and financial oversight of our property management division. Key duties include:
Finance administrator responsibilities include maintaining records for all transactions and preparing financial reports with knowledge of bookkeeping activities.
- Process Supplier and intercompany invoices
- Ensure all monthly invoices are received from suppliers
- Prepare Creditors Recons
- Resolve supplier queries
- Prepare Intercompany and Supplier approval lists and provide variance comments
- Generate weekly payment runs and sign off.
- Process Credit card expenditure
- Monthly credit card analysis and recon
- Maintaining of monthly supplier payment checklist
- Prepare intercompany balance confirmation letters
- General ledger maintenance.
- Vendor maintenance and BEE monitoring including the management of BEE certificates and affidavits upon expiry
- Preparation of BEE procurement report.
- Record keeping and archiving.
- Monthly reports and statistics from the system
- Best practices and corporate governance adhered to.
- Assist with Private client’s statement runs
To attend to office administration ensuring:
- Filing and record keeping is updated, accurate and easily retrievable
go to method of application »
About the role
We are seeking an Property Operations Manager to manage the full operational and technical component of the Capital Portfolio ensuring that the operation runs smoothly, efficiently and effectively. Duties will include but is not necessarily limited to:
- OHS inspections; Tenant inspections; Management and control of tenant installations; General maintenance; Structural maintenance; Preventative maintenance; Tenant query resolution; Monthly reporting to Landlord; Managing budgets & expenses; Initiate planned projects & improvements; Manage contractors & fixed service providers; Negotiating service delivery rates & Manage and coordinate projects; People Management; Servicing schedules (including but not limited to firefighting equipment, transformers, lifts etc)
What you will bring
Inherent requirements for the position (non-negotiable)
- Minimum Grade 12 qualification
- Between 3 – 5 years of relevant experience in Facilities or Operations Management with the emphasis on Project Management experience
- Electrical, mechanical, or construction background, as well as technical skills
- Experience in overseeing daily operations and coordinating team efforts.
Additional demonstrable requirements:
- Proficiency in computer applications including MS Office (Excel, Word, Powerpoint), as well as business systems such as SAP.
- Awareness and implementation of quality standards.
- Basic contract management abilities.
- Proven experience in managing and maintaining service level agreements (SLAs) with vendors and service providers.
- Working knowledge and understanding of lease conditions.
- Administration principles and reporting expertise.
- Understanding of cost budgeting and control.
- Working knowledge of statutory requirements, including the Occupational Health and Safety Act.
- Excellent communication skills (verbal and written)
- Proficiency in basic numeracy skills
What you will be doing
In this role, you will lead efforts in budgeting and expense control, building management and administration, facilities maintenance, and tenant installations. Some of the most important tasks include the following:
Budgeting & Expense Control:
- Input on annual expense budget
- Control Monthly expense budget
- Manage & Create purchase orders on system
- Maintain stock register
- Manage & Issue work orders
Building Management & Administration:
- Manage and execute emergency and running maintenance
- Manage aspects like cleaning, security and allocation of building sites.
- Housekeeping inspections in accordance with inspection programme
- Reinstatement inspections
- Vacancy inspections
- CAD vs vacant space inspections
- Building inventory
- Monitoring of adherence to house rules and reporting transgression of User Clause
Key Control
- Issue parking access permits & Auditing of access permits
- Energy Management (including meter readings) & Municipal Accounts (including electrical recoveries)
- Liaise with internal and external parties on aspects of good housekeeping
- Attend to logged calls
- Register feet-counts in shopping centers daily (Rental only)
- Populate and update on records
- Risk Management, example access control
- Implementation of emergency plans
- Implementation & Monitoring of statutory requirements
- Coordinating and processing Public Liability and Property Damage Claims
- Coordinating and Chairing OHSA Meetings
Tenant Installations, Revamps & Upgrades:
- Act as on-site project manager
- Manage smaller TI as well as smaller projects, including specifications
- Project Management of Revamps and Upgrading in conjunction with Centre / Property Manager
People Management:
- Performance Management;
- Training & Development
Gmail
Yahoomail