Latest Jobs at Redefine Properties

Purpose: 

• To engage in the planning, management and monitoring of all aspects related to the management of his buildings and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed. 

Main duties and responsibilities: 

• Manpower allocation, assessment and performance management. 
• Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment. 
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. 
• Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner. 
• Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance. 
• Conducts in-service training and implements safety regulations and programs. 
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters. 
• Is responsible for the management of and reporting on the project’s budget. 
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager. 
• The post holder will ensure compliance with all health and safety requirements. 
• This document outlines the duties required, for the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list and the National Facilities Manager may vary duties from time to time, which do not change the general character of the job, or the level of responsibility entailed. 

Skills Required 

• Ability to Speak, Read and Write English. 
• Ability to work as part of a team. 
• A flexible approach to work. 
• Attention to detail. 
• Motivating staff. 
• Ability to prioritise own workload to meet deadlines. 
• Computer literacy in office documents and spreadsheet’s required 
• Experience and thorough understanding of CMMS will be an advantage. 
• Experience and thorough understanding of green building management will be an advantage. 

Knowledge  

• An understanding of Customer Care. 
• An understanding of Health and Safety issues. 
• Ability to analyze facts and exercise sound judgment in arriving at conclusions. 
• Ability to develop long-term plans and programs and to evaluate work accomplishments. 
• Ability to read and interpret documents 
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality. 
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; 
• Makes timely decisions. 
• Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks. 
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Relevant Experience 

• Minimum of 5 years’ experience in FM on Senior Management level. 
• Thorough understanding of maintenance planning and scheduling 
• Experience in stock control management 

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Primary Purpose of the Job  

• To provide administrative and clerical support to the center management personnel, typing of letters and reports, issuing of orders, and answering calls as well as all other normal office duties. To perform to the best of your abilities all duties and responsibilities reasonably assigned to you. You will always do your best to protect and promote the business and interest of the company and to preserve its reputation and goodwill.  

Key Performance Areas (KPA’s)  
Responsible for establishing and maintaining effective communication, coordination and working relationships with company personnel, management, and service providers by:

• Assisting company personnel and service providers as needed.
• Keeping management informed of area activities, any significant problems, and cleaning concern.  
• Responsible for maintaining courteous, professional relations with clients and the public.
• Responsible for related duties as required or assigned o Request quotes for jobs assigned by Property/Facilities manager.
• Issue orders by means of IT systems when required.  
• Call out contractors as and when required. 
• Collecting outstanding invoices from suppliers. 
• Monitoring progress on all open/uncompleted jobs.
• Keeping OHS files updated for Property/Facilities manager.
• Answering of the switchboard.
• Diverting calls to the correct person .
• Taking messages and ensuring that the message is delivered timeously to the correct person. 
• Attending to clients and ensuring that the person being visited is informed. 
• Schedule board room bookings.
• Arranging deliveries and collections of documents.
• Arranging couriers services.
• Filing.
• Sorting post. 
• E-mails and faxes are routed to the correct department. 
• Distributing of memos and correspondence. 
• Assisting with typing when necessary. 
• Assist Property manager with collecting turnovers, credit control and any other tenant related issues. 
• Keeping office neat and ordering of stationary supplies. 

The above duties are the main duties required to be successful in this role, however, the employee can be requested to perform other duties and responsibilities from time to time during his/her employment with the company, based on its operational requirements. The job title does not define or restrict the employment relationship and it is required within reason that the employee avail him-/herself to undertake other work at the request of the company.  

Skills and competencies  

• High level of integrity and professionalism 
• Attention to detail 
• Proficiency in MS Office Suite 
• Be able to work under pressure and quick turnaround time 
• Oral and written communication skills 
• General administrative and report writing skills 
• Conflict and dispute resolution skills 
• Problem solving skills 
• Computer proficiency skills 
• Time management skills 

Experience and Qualifications  

• Grade 12 (essential) 
• Administrative or technical diploma/certificate will be an advantage 
• 2 years general administrative experience 
• 1 year systems experience 
• Technical property related experience will be an advantage 
• Customer and supplier liaison experience will be an advantage 
• Previous experience and / or knowledge of the property industry will be an advantage 

go to method of application »

Purpose: 

• To engage in the planning, management and monitoring of all aspects related to the management of his buildings and inspection of work to ensure that quality standards are maintained or improved. Also to ensure strong customer relationships are built and expectations are met and managed. 

Main duties and responsibilities: 

• Manpower allocation, assessment and performance management. 
• Supervises and coordinates all maintenance service and repairs pertaining to building and related equipment. 
• Takes charge of all emergencies and ensures responsible back-up is available in order to take corrective action as necessary. 
• Implements all maintenance and general procurement of materials and parts, schedules installations and oversees that such repairs are accomplished in a safe and timely manner. 
• Formulates and implements preventative maintenance programs for utility systems, equipment and building maintenance. 
• Conducts in-service training and implements safety regulations and programs. 
• Maintains accurate records with regard to annual inspection of equipment and general preventative maintenance including rotational work assignment and over-time allowances and staff related matters. 
• Is responsible for the management of and reporting on the project’s budget. 
• To undertake any other duties as may be required by the level of the post, and as required by the National Facilities Manager. 
• The post holder will ensure compliance with all health and safety requirements. 
• This document outlines the duties required, for the post to indicate the level of responsibility. It is not a comprehensive or exhaustive list and the National Facilities Manager may vary duties from time to time, which do not change the general character of the job, or the level of responsibility entailed. 

Skills Required 

• Ability to Speak, Read and Write English. 
• Ability to work as part of a team. 
• A flexible approach to work. 
• Attention to detail. 
• Motivating staff. 
• Ability to prioritise own workload to meet deadlines. 
• Computer literacy in office documents and spreadsheet’s required 
• Experience and thorough understanding of CMMS will be an advantage. 
• Experience and thorough understanding of green building management will be an advantage. 

Knowledge  

• An understanding of Customer Care. 
• An understanding of Health and Safety issues. 
• Ability to analyze facts and exercise sound judgment in arriving at conclusions. 
• Ability to develop long-term plans and programs and to evaluate work accomplishments. 
• Ability to read and interpret documents 
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality. 
• Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; 
• Makes timely decisions. 
• Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks. 
• Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Relevant Experience 

• Minimum of 5 years’ experience in FM on Senior Management level. 
• Thorough understanding of maintenance planning and scheduling 
• Experience in stock control management