Latest Jobs at Vector Logistics

Job Purpose

• Manage the operation and maintenance of refrigeration plants and equipment across the inland sites.
• Manage the facilities, plant and equipment projects through planning, prioritizing, scheduling and allocating tasks to different disciplines of the engineering department.
• Effectively manage the maintenance and capital expenditure budgets for the region.
• Lead the operations engineering team across the region.
• Ensure adequate resources are available to support the maintenance and project plan.
• Monitoring, evaluation and controlling the maintenance costs, refrigeration plant availability and efficiency, projects costs and utilities utilization.

Key Responsibilities

Project Management:

• Develop and execute annual capex budget with a focus on reducing plant down time and improving efficiencies of the refrigeration plant.
• Drive the preparation of the conceptual design and preliminary costing estimates for capex preparation.
• Manage all building and construction projects in the region or work with nominated project management specialist company.
• Plan and schedule the projects execution in line with operations requirements, deadlines and set milestones.
• Drive the risk management process and ensure health and safety requirements are adhered to with regards to facilities and equipment.
• Manage and control the fixed asset register and ensure that it is updated as per policy and depreciation is in line with group standards.
• Ensure that all project work on site is carried out and completed to the highest level of trade-man ship quality and to safe food requirements.
• Manage outside contractors to ensure the integrity of the engineering team and carry out corrective action when required.
• Conduct weekly project meetings to ensure all disciplines are aligned and that capex targets dates met in view of the year planner.
• Preparation of all capitalized major maintenance and capital request motivations and supporting documentation.
• Complete project reports and effectively communicate changes to the year planner.

Maintenance Management:

• Develop and implement an effective maintenance program for the facilities and refrigeration plants across the region.
• Drive continuous improvement initiatives on asset care and resources utilization to optimize R&M costs in the region.
• Drive the maintenance planning, execution and reliability engineering to deliver required plant availability and refrigeration plant performance across the sites.
• Drive and ensure key maintenance metrics (planned maintenance compliance, backlog, artisan utilisation etc.) meet set targets.
• Ensure the plant, buildings and accessories are maintained in line with risk, security, safety, health, HACCP AND ISO22000, 14000, 18000 and food safety requirements.
• Ensure all electrical equipment and installations are maintained or installed in accordance with statutory requirements and business needs.
• Manage maintenance team and ensure that planned maintenance is effectively executed to enable optimal asset utilisation.
• Ensure that maintenance practices and procurement processes are aligned to business standards.
• Effective management of outsourced services, service level agreements and contracts.
• Effectively manage the breakdown, call-out and escalation process to ensure facilities temperatures are maintained.
• Lead the engineering team across the region and ensure the required tools, support, performance reviews and development plans are in place.
• Performs work inspections and sign off major maintenance, overhauls and statutory inspections/checks to ensure completeness of tasks.
• Management of utilities operation, monitoring usages and implementation of savings initiatives.
• Reporting on maintenance metrics, utilities usages and facilities risk mitigation plan.

Risk Management:

• In terms of design, use and maintenance, ensure all facilities comply with health, safety, security and other legal requirements.
• Management of risk-based inspections and maintenance on fire detection and fire protection systems.
• Ensure refrigeration plant compliance with SANS 10147 and other relevant legislation.
• Ensure that all legislative and industry standards are met.
• Responsible for health and safety with regards to all equipment and plants to ensure a safe environment to operate and work on for all staff.
• Ensure that the required focus is given to all audit requirements and findings.

Leadership:

• Lead the maintenance team towards meeting targets through regular communication and utilization of the full organizational talent management tool set.
• Contribute to the development of new training solutions in collaboration with other regional engineer/s.
• Train and mentor teams to improve performance.
• Ensure alignment of teams on action plan/s and key objectives.

Financial Management:

• Manage costs to ensure lowest cost maintenance and the optimal utilization of assets.
• Report to EE/ROE on a weekly basis on actual KPI’s versus budget and work with team to address and areas of nonconformance or concern proactively and timeously.
• Report on and manage all input costs and manage any over or underspend appropriately to ensure that issues are escalated before significant financial loss occurs.
• Manage engineering expenses within level of authority and monitor spending activity within teams to ensure compliance with financial and ethical standards.
• Implements and encourages cost cutting initiatives within the team where these do not impact on long term business sustainability.
• Provide input into CAPEX documentation considering return on investment, resourcing, and sustainability requirements.
• Manage suppliers and contracts in collaboration with the procurement team to ensure agreed service levels are met, escalate areas of concern to the ROE where necessary.
• Manage contractors daily to ensure that correct standards of work and agreed timelines are achieved.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Relevant engineering degree (Essential).
• Experience working with refrigeration systems (Essential).
• Plant maintenance within medium to large scale facilities.
• An additional Refrigeration Qualification (advantageous).
• GCC factories (Advantageous).
• 8 years’ trade experience of which at least 5 years in a management category.
• Excellent understanding of mechanical, refrigeration and electrical engineering.

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Job Purpose

• To work in conjunction with the Business to identify, design and specify applications solutions that meet the Business requirements and achieve the Business benefit; and to facilitate the implementation of identified solutions utilizing recognized project management methodologies.

Key Responsibilities

SAP End-User Support

• Assist end users to resolve SAP (Sales & Distribution) related issues across the Vector Business.
• Resolve calls logged on service management system within agreed SLA.
• Provide clear problem definition and liaise with necessary technical experts/external consultants to resolve technical SAP issues related to the Sales and Distribution (S&D) module.
• Work in conjunction with learning team and super users to deliver and where required conduct end user training on existing and new System functionality.
• Create and maintain user training manuals and e-learning material in conjunction with the business (super users) and learning team.
• Conduct user assessments with the business users following training or as required.
• Analyze reports on user knowledge and skills gaps provided by the learning
• team to identify training needs.
• Work in conjunction with the learning department to roll out ongoing end user training as required.

System Opportunity Identification

• Support the Applications Manager and the Business in identifying IT application solutions to address key Business requirements within S&D.
• Quantify savings and efficiencies related to these opportunities and draw up Business Case documentation for submission to the Application Manager.

Application Development, Enhancement and Implementation

• Serve as a liaison between the Business and technical consultants to ensure the implementation of identified system enhancements for S&D.
• Review and analyze technical specification documents prior to sign off by the Applications Manager and handover to developer(s).
• Execute on small Business projects requiring IT systems implementation.
• Meet with relevant Business representatives to establish, understand and document detailed Business requirements to be met by the project.
• Compile and agree a scope definition document as well as functional specification document and ensure that full sign off is achieved prior to implementation.
• Assist with the calculation of the business case and return on investment with relevant Business users and stakeholders.
• Prepare the project plan by engaging all relevant parties.
• Plan for project-related hardware and software requirements by liaising on an on-going basis with the infrastructure team and external software supplier(s).
• Compile and store project documentation (including business process flow charts, technical specifications, end user training material and project plans).
• Ensure constant communication with developers and full testing of the solution and identify and resolve problems or constraints prior to user acceptance testing.
• Work in conjunction and communicate with the Business to implement the system.
• Report on realization of the Business case and identified KPI’s.
• Provide post-implementation support to all end-users.

SAP User Profile Maintenance

• Communicate with authorizations team to assist with creation and maintenance of user profiles in SAP in keeping with risk and audit standards.
• Authorize user access for new and existing users via the User Authorization Request (UAR) workflow.
• Assist with resolving user profile audit queries.

System Auditing

• Conduct regular system compliance audits for the S&D module.
• Report on system non-compliance by users to the Applications Manager.
• Identify and highlight business risk to the Applications Manager as a result of non-compliance.
• Recommend compensating controls to the Applications Manager.

Reporting

• Develop appropriate reports for the SAP S&D module as requested by the Business.
• Maintain and proactively enhance reports.
• Run reports in the system as required by the Business.

Technical Expertise

• Provide ongoing advice and support on best practice to ensure continuous improvement within Business systems and applications.
• Develop specialist knowledge of the SAP S&D module, identify opportunities to deliver best value solutions and make recommendations to the Applications Manager.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others utilizing available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s

• SAP S&D end user satisfaction rating.
• Efficacy of liaison between the Business and service provider(s).
• Achievement of project brief, deliverables and timelines.
• Achievement of continuous business improvement targets.
• SAP end user training coverage and impact on productivity.
• SAP user profiles alignment with roles.
• Resolution of system non-compliance.
• System audit coverage.

Key Relationships

Internal

• Management teams across Vector.
• Group IT.
• Operational managers across the Business.
• Audit team.
• Cross functional project teams.
• Technical teams.

External

• Supplier representatives and consultants.
• Auditors.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Degree in Information Technology / BCom.
• Minimum of 2-4 years’ experience within the relevant business function or information technology environment.
• Demonstrated success in managing projects relating to superior performance and continuous improvement.
• Valid Code EB drivers' license.

Skills and Competencies

• Behavior Standards.
• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge for change.
• Take accountability for results and people.

Knowledge

• Business principles.
• Business Process understanding.
• System analysis skills.
• Excellent end user knowledge in the SAP S&D module.
• Demonstrated business and system knowledge (preferably within the SAP SD module).

Skills

• Planning and organization.
• Negotiation.
• Project management.
• Advanced end user computer skills (MS Office, Project, Visio etc.).
• Verbal and written communication.
• Report writing.
• Interpersonal.
• Logical thinking.
• Innovative thinking.
• Problem solving.
• Critical thinking.
• Decision-making.
• Analytical and evaluative thinking.
• Market research.
• Forecasting.
• Ability to gather data and compile information.

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Job Purpose

• To control, audit and validate the integrity of master data across multiple systems and multiple modules with specific reference to compliance with master data processes and rules. 

Key Responsibilities

Master Data Maintenance:

• Maintain the standards and alignment of master data attributes across all SAP modules and directly related subsidiary systems within the Company and relevant subsidiaries.
• Ensure compliance with master data rules, processes and ensure relevant authorisation/approval of all requests.
• Maintain and refine master data maintenance documentation.
• Interact directly with key stakeholders in support of relevant change management processes with new systems implementation and/or system enhancements.
• Communicate new and changed master data records and processed requests to the user functions.
• Collaborate with Business owners to further develop and publish master data rules and processes to support the master databases.
• Analyse the life span of master data records for redundancy/deletion in consultation with relevant functional areas/business owners.
• Conduct regular master data checks across core attributes to ensure consistency and accuracy.
• Maintain master data information on depository information mediums outside the official ERP system(s) to ensure that all stakeholders in the Business have access to accurate and up to date master data information at all times.
• Consistently comply with and assure the accurate interpretation of individual master data attributes and relevance in the context of the broader business, process flows and interrelationships.
• Coordinate with the user functions to ensure correctness and completeness of data contained in requests.
• Identify potential situations that may impede the successful maintenance of service level agreements in processing master data records/attributes accurately and timeously and implement the necessary contingency measures.
• Maintain relationships with all stakeholders that utilise master data within the broader information management systems.
• Create master data records and relevant attributes accurately and in accordance with policies, rules and procedures across a broad spectrum of systems and subsidiary ERP solutions.
• Perform independent verification checks/validation of master data take-on and amendments.
• Ensure that all master data documentation in respect of both new records and amendments is filed in an appropriate filing system.
• Extract and provide master data reports and information to the Business as and when required.
• Assure the integrity of master data by checking and validating it on a continual basis.

Team Coordination:

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

Key Relationships

Internal:

• Group managers.
• Planning teams.
• Corporate support functions.

External:

• Customers.
• Suppliers.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• BCOM or equivalent qualification.
• 1 - 3 years’ experience in a combination of a multi-functional, multi-divisional production and supply chain environment.
• Experience of business processes and disciplines with a combination of at least 2 to 3 divisions and/or functions such as financial/management accounting, inventory and materials management, quality control, product costing, data analysis and reporting etc. 

Skills and Competencies

• Verbal and written communication.
• Computer literacy.
• Report writing.
• Interpersonal.
• Relationship management.
• Analytical thinking.
• Numeracy.
• Organisational awareness.
• Group business processes.
• Integrated supply chain and production activities.
• The interrelationships and interdependencies between different systems and master data.
• Workflow processes and procedures.
• Multiple key performance indicators, inter-relationships and bottom-line sensitivity.