Job Description
The opportunity we have, is for a Logistics and Services Accounting Manager who will be the anchor point for all accounting, compliance, and internal control related matters of all Logistics and Services (LnS) operations as well as the senior liaison between the frontline and various Global Service Centre teams for all matters relating to the Logistics and Services.
The scope of this role includes ownership of and providing insight into the Financial Statements for all LnS Projects, handling the relationship with external parties such as various Government authorities, and auditors, where relevant. The accountant must ensure true and fair view of financials, project accounts as well as management accounts are published effectively. In addition, the LnS Accounting Manager will need to be on top of governance, secure our licence to operate, ensure robust internal controls and protect and enhance our external reputation.
Key Responsibilities:
Accounting and Finance
- Deliver credibility in numbers for all project accounts in liaison with various teams.
- Drive the collaboration with the various teams to achieve desired outcomes using the standard. Maersk operating systems routines.
- Own and provide insight into the Financial statements.
- Review consolidated financial statements.
- Ensure that all ageing open items and exposures on the Balance Sheet are identified in a timely manner and are sufficiently mitigated by driving appropriate actions with the relevant parties.
- Act as the focal point for all accounting and finance improvements (example: banking solution improvements, local accounting GAAP implementation in SAP etc).
- Responsible for timely closure of books of accounts, reporting of financials, manages day to day accounting.
- Ensure that the year-end audit and preparation of the Annual Financial Statements is completed timely, and an unqualified audit report is issued.
Compliance (Our licence to operate)
- Maintain our license to operate, ensure we are a good corporate citizen and live up to our values and standards.
- Improve our external reputation and ensure we are in full compliance with all statutory obligations we have in the Area.
- Engage with local authorities as needed (example: agency licenses, reporting requirements, foreign exchange control).
- Be accountable for the timely preparation and distribution of the Board Meeting material and ensure that the Board Meetings are conducted in accordance with the local legal requirements.
- Take directions from the Tax team in ensuring compliance with tax regulations, optimising tax cost and managing tax risk.
Control framework
- Drive a robust control environment which mitigates all material control risks in the Area.
- Ensure that any risks and control deficiencies raised by any Audit team are addressed timely by driving the required actions and improvements.
- Ensure that the control self-attestation is performed and reported correctly and is being performed consistently in an upright manner.
We’re looking for:
- Our ideal candidate will need to build trusted relationships with key internal and external stakeholders, so experience engaging with multiple stakeholder management is essential.
- We’re looking for an induvial that has a track record of influencing at various levels and leading without authority.
- The ideal candidate must:
- Have a university degree in finance and CA(SA) or CIMA.
- At least 3 years finance experience in a similar role, within the logistics industry.
- Be able to work virtually with various teams across sites, to achieve desired outcomes.
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We offer:
This is an exciting career opportunity in an international, challenging business setting known for diversity and high paced environment. You will get to focus on creating valuable relations with current and new customers and work with highly professional teams in an environment where you will be valued, recognized, and well rewarded.
You will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.
We're seeking an experienced Health, Safety, Security & Environment Manager (HSSE) to oversee critical aspects of our operations in our Logistics and Services business. This role entails adeptly developing traffic management plansc, ensuring efficient man-machine separation, and implementing robust protocols for dangerous goods and hazardous chemicals. You will also manage contractors on site, ensuring compliance and safety standards are met. Additionally, you will lead ISO audits with precision and effectiveness. If you're a seasoned professional with a passion for safety and a track record of excellence in HSSE management, join us in ensuring the highest standards of safety and compliance in our operations.
Key Deliverables and Outputs:
- Implement risk management processes, procedures, and protocols at the relevant operational sites.
- Maintain compliance with risk management protocols, policies, and procedures by ensuring legal appointments are up to date, legal systems/ training is scheduled, safety registers/ checklists are conducted, risk meetings are conducted (monthly), contractors are managed, statistics are managed
- Compile and review operational site risk assessments as and when required.
- Utilise risk assessment results to facilitate the implementation of preventative and corrective measures.
- Ensure compliance with Company safety regulations and adherence to safety standards, including safety induction and training
- Inspect the place of work to determine whether any machinery, plant, equipment, substance, appliances or process is liable to cause bodily injury to any person working in the place of work
- Ensure Business Continuity Management (BCM) Plans are in place, reviewed and implemented
- Ensure Crisis Management Plans (CMP) are in place, reviewed and implemented
- Ensure Emergency Response Plans (ERP) are in place, reviewed and implemented
- Support sustainability by timeous and accurate capturing of SHEQ statistics and conducting audits as and when required.
- Ensure that all non-conformances are timeously reported, investigated, and attended to within the prescribed time by using the company approved system.
- Conduct incident and accident investigations and reviews in line with company policies and procedures.
- Conduct internal risk audits in accordance with company policy and procedure to ensure good governance and compliance.
- Liaise with Department of Employment and Labour as and when required i.e., regarding Sec 24 incidents
- Compile monthly risk reports according to company standards and requirements.
- Minute and track actions emanating from monthly warehouse HSSE meetings.
- Perform Site Inductions for Visitors and Contractors.
- Capture non-conformances on the Fatal5 system, and track closure rates by assignee and department.
- Work with the operations team to implement the site specific PMP, further to ensuring alignment by the PMP to all regulatory expectations.
- Conduct Critical Task Analysis for all warehouse activities and draft SWI’s accordingly to reduce overall task risk.
- Develop, implement and drive continuous improvement the site specific TMP (Traffic Management Plan).
- Ensure that all legal appointments for the warehouse team is up to date and in place.
- Facilitate HSSE related training and ensure that all training registers are filed to evidence competencies.
- Monitor contractor compliance to active PTW’s.
- Develop, implement, and drive continuous improvement of the warehouse QMS such as the 5S system.
- Conduct various RA’s based on the specific business environment needs, review and implement Risk Reduction Plans
- Maintain a sound, “audit-ready” filing system, aligned to an ISO:45001, ISO:14001, and ISO:9001 auditing protocol.
- Conduct internal TAPA audits and share recommendations with the warehouse management team.
- Conduct daily toolbox meetings with site personnel.
- Align the external security SOP with internal Maersk requirements, and operational expectations from warehouse management, and monitor compliance thereto.
- Work closely with the warehouse management team to ensure that all operational objectives is achieved in a safe manner.
We’re looking for:
- We're seeking a dynamic individual with a strong ability to analyze and diagnose requirements, develop integrated solutions, and solve problems effectively. It is essential that you thrive under pressure, possessing exceptional organizational skills, meticulous attention to detail, and a knack for careful planning.
- You must be self-motivated and should excel both independently and within a team environment. With impeccable time management and organizational abilities, you be required to drive success through their dedication and commitment to excellence.
The ideal candidate must:
- National Diploma in Safety and/or Environmental Management and/or Risk Management or Equivalent.
- Certificate in safety management (SHEMTRAC, SAMTRAC, NEBOSH IGC, etc)
- Professional registration with SAIOSH and SACPCMP (Advantageous).
- Practical understanding of the implementation and maintenance of ISO 14001, 9001 & 45001.
- 5-10 years’ experience in a warehousing and distribution environment in a full-time health & safety role, across multiple sites.
- Extensive knowledge of the OHS Act & Regulations.
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