Latest Vacancies at Aspen Pharma Group

OBJECTIVE: 

• Maximizes sales and market share in South Africa, by driving sales activity and providing leadership to the inland and coastal Immunology sales team

KEY RESPONSIBILITIES:

• Translates Aspen brand strategies into sales plans
• Analyses the sales performance of the relevant brands in the territory and identifies key levers for action
• Keeps business unit team informed of any market changes / competitor activity relevant to strategy implementation and development
• Ensures execution of the Marketing/Commercial tactics by development of territory plans (Plan of Actions) with team members
• Manages approved budgets to ensure appropriate allocation of resources to meet the plan and keep financial control
• Plans, allocates and monitors sales team expenses budget to ensure budgetary control
• Tracks progress of marketing messages and programs
• Monitors implementation of plan of actions throughout sales cycles and ensures budget spend within agreed time, costs, compliance and quality parameters
• Monitors, evaluates and acts on sales field force metrics and standards to maximize sales force effectiveness from a quantitative and qualitative perspective
• Builds and develops a high performing sales team
• Recruit and select candidates for vacancies and effectively on-board new hires
• Coaches and motivates sales team members to achieve/exceed territory goals and optimise individual and team engagement
• Conducts annual and ongoing performance reviews and capability assessment within the framework of Aspen’s performance management process
• Develop individual team members to continuously improve overall level of performance in their role and for future development
• Drives a culture of ownership and accountability
• Ensures data driven decision making
• Supports the team members on external key customer visits as needed 

Requirements

EDUCATION & EXPERIENCE:

• Matric
• Relevant tertiary qualifications 
• Minimum 3-5 years sales experience within a multinational pharmaceutical company
• 3-5 years’ experience in a specialist disease area
• 3-5 years’ experience as a Pharmaceutical Sales Manager
• Experience in Specialty Care Therapeutic Areas will be an advantage (Nephrology, Bone, Cardiovascular, Inflammation, Oncology & Haematology)
• Financial and budgeting skills and experience
• Computer Skills (MS Office programs) and especially excel/Power BI

SKILLS & COMPETENCIES:

• Selling and coaching methodology expertise
• Excellent communication and presentation skills
• Strong leadership and people management skills
• Analytical skills and strategic thinking
• Proficient in excel/PowerPoint/Word/Power BI/Repwise or Veeva
• Relevant pharmaceutical Market knowledge
• Strong customer and patient orientation; science-based and marketing minded; negotiation and sells skills
• Operational excellence: management skills, planning, prioritization, decision making, objective setting, meeting management and plan execution
• Role model for others in line with Aspen Values 
• Fluency in English, both oral and written communications

KNOWLEDGE:

• Experience in managing a specialty sales team would be advantageous.  The knowledge and skills necessary to perform the duties of this position are typically acquired through experience by following a combination of education, experience and knowledge of the fields we operate in or the equivalent thereof

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Job Purpose

• Lead scientific investigations in QC Lab
• Develop systems and processes for conducting investigations within GMP requirements.
• Evaluate analytical equipment and techniques.
• Reduce on Laboratory OOS with effective Preventative Actions
• Improve efficiency by reducing repeats.
• Trend and analyze OOS data to identify improvements

Responsibilities

Planning and Operational Support

• Provide technical and operational input on operational planning of the unit and on the prioritisation of objectives.
• Determine, request, and allocate assets and resources for fulfilment of work objectives, and monitor its use.
• Apply advanced understanding of area of specialisation.
• Analyse concepts and suggest streamlined procedures.
• Identify training needs of QC staff.

Deviations Investigations

• Lead all scientific investigations within the QC Lab
• Lead the identification, investigation and reporting of OOSs, deviations, and other nonconformities according to GMP requirement and SOPs.
• Identify OOS data trends to establish any systematic issues in process, testing, calibration, or maintenance.
• Implement plans to reduce and mitigate OOSs.
• Perform impact and risk assessments of CAPA plans on process compliance.

Reporting and Record Keeping

• Compile complex reports and documents according to GMP requirements.
• Update records and systems as required.
• Ensure that recordkeeping complies with legal requirements.
• Monitor and control access to databases in area of responsibility.

Requirements

Skills Required

Background/experience

• Post Graduate Degree/ Diploma in Chemistry/ Analytical Chemistry with 2 to 4 years’ related experience.
• Experience in quantitative and instrumental analysis in QC laboratory environment.

Specific job skills

• Extensive experience in scientific principles and laboratory techniques and methodologies
• Scientific report writing skills.
• Understanding of pharmaceutical manufacturing, standards, and compliance requirements
• Ability to interpret and implement policies, processes, and objectives.

 Competencies

• Information Gathering
• Interrogating Information
• Offering Insights

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KEY RESPONSIBILITIES:
Operational Activities

• Execute daily tasks and work instructions according to the relevant SOP's
•  Receive multiple supply/items at entry point of warehouse
• Overpack goods as and when required based on SAP conversion factors and batches
• Ensure all customer returns are checked under Pharmacist supervision
• Label stock according to relevant SOP’s and/or work instructions
• Complete inspection reports as required
• Move, store and handle material and/or finished goods in the warehouse according to the relevant SOP’s to maximum heights 4 levels
• Pick, check and select multiple items per order according to requirements and documentation
• Produce own boxes and bubble wrap in order to secure mixed goods per order
• Ensure that carton counts balance any discrepancies are addressed
• Issue material and/or finished goods according to requirements and documentation
• Handle all equipment where relevant or applicable i.e. reach truck, pallet jack, forklift, weighing scales, etc
• Receive returns and re-allocate stock according to requirements and documentation
• Conduct stock counts as and when required
• Maintain good housekeeping standards in working area

Human Resources (Compliance to Labour Legislations and In-house Best Practice)

• Familiarise yourself with and at all times act in accordance with the company policies and procedures

GDP/GWP Compliance

• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Comply with GDP/GWP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are stored according to the required SOP’s and documentation

Health, Safety and Environmental Standards

• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

Requirements

QUALIFICATION AND EXPERIENCE:

• Matric / Grade 12
• Computer Literacy
• Forklift license
• Must have one year warehouse experience
• Reach truck license certification an advantage
• Code 10 (C1) Drivers license would be an advantage

SKILLS AND ATTRIBUTES:

• Time Management
• Customer Awareness
• Meeting deadlines
• Interrogating information

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OBJECTIVE:

• To support the SA Commercial Business to realize the commercial strategy and to achieve the annual targeted growth and revenue through successful new product introductions and maintenance of current product portfolio in the (South Africa OR South African Development Community (SADC) region), by ensuring successful Marketing Authorisation and variation approval from the (SAHPRA OR Regulatory Authorities of the member states) within the committed timeframe.  
• The role undertakes responsibility for compliance with the Regulatory for the New Product Launch Pipeline and the existing product portfolio in the region, through the successful completion of assigned activities according to the (South African OR SADC) Regulatory plan. 

KEY RESPONSIBILITIES: To provide regulatory and administrative support to optimise Regulatory processes and record-keeping.

FINANCIAL

• Effective utilization of resources to keep processes cost effective.

CUSTOMER

• Display a professional attitude when responding to customers.
• Propose, develop and update methods to improve customer services.
• Effective liaison and communication with internal and external customers, including but not limited to Regulatory Authorities, external consultants and agents, Quality Assurance, Project Managers, Artwork, New Product Launches, Manufacturing sites, Pharmacovigilance, Medical Information, AGI, APTL

SYSTEMS, DATABASES AND TRACKERS 

• Initiate change controls and action items in the eQMS.
•  Track medicinal samples for registration submissions and development work.
• Identify, track, and manage free space available in safes.
• Track internal and off-site archiving.
• Enter SMF information onto relevant databases.
• Utilise systems, databases, and trackers to provide accurate information to internal and external customers on request.

ADMINISTRATIVE

• Type, print, copy, scan and bind documents.
• Retrieve from and return IP to safes
• Create, label and archive files.
• Receive Local Document Archiving Forms. Allocate space for new files in the safes and update IP Database
• Ensure sufficient free space available in the safes, and if required, consulting with the line manager to identify which files can be archived off-site
• Request payments and provide proof of payment to the requestor
• Ensure delivery and/or collections to and from SAHPRA
• Arranging for drivers and maintain a delivery/collections log
• Ensure proof of receipt of SAHPRA submissions and correct filing
• Send parcels (documents, samples, CD’s etc.) and supportive documentation to Regulatory Authorities, agents and/or other Aspen departments via courier
• Assist in updates of SOP’s, working instructions, forms, templates as they relate to the administrative functions of the department
• Upload submission to SAHPRA via their Digital Variations Portal (DVP)
• Request import permit, export permit or import/export authorisation letters from SAHPRA.
• Provide training on administrative procedures to new/existing personnel 
• Maintain hard copy and electronic training matrix, training records and training files
• Arrange meetings, training, functions, venues, catering
• Manage meeting agendas and take minutes 
• Receive and collate monthly reports
• Receive, collate, and submit leave forms, overtime forms, expense claims, timesheets, invoices 
• Maintain and managing team lists e.g. birthdays, half days, working hours, employee numbers
• Assist with induction process for new employees
• Order stationery and stock the stationary cupboard
• Remove documents for shredding 

OFF-SITE ARCHIVING

• Request retrieval of boxes from off-site 
• Track movement of products removed from boxes, and ensuring requestor signature
• Track on-site stock of boxes from off-site
• Ensure product information is returned, sealed and then returned off-site

MEDICATION SAMPLES

• Monitor temperatures of both medication storerooms daily and record deviations
• Pack expired medicinal stock for destruction according to process and track accordingly
• Order, receive and track medicinal samples for investigational and registration purposes as required
• Notify relevant personnel of receipt of samples as per process
• SITE MASTER FILES
• Submit Site Master Files (SMFs) to SAHPRA
• Record SMF information on relevant network drive/systems
• Liaise with SAHPRA on the allocation of an SMF number
• Send notification of submission/receipt of SMF numbers to the relevant personnel as per process

REGULATORY SUPPORT

• Supersede dossiers for specific regulatory activities as per departmental working instruction
•  Ensure relevant history/status documents are updated
• Source regulatory information from dossiers, under supervision
• Compile follow up letters/extension requests and submit to the Regulatory Authorities
• Send notification of submission to relevant stakeholders
• Ensure regulatory submissions are signed by a pharmacist

GENERAL

• Maintaining electronic folder structure as per departmental procedures
• Comply with regulations, guidelines, policies, procedures, and work instructions
• Adhere to deadlines/due dates
• Provide feedback to pharmacist’s/line manager once tasks are completed
• Escalate possible risks, critical issues which could result in delayed submissions

LEARNING AND GROWTH

• Training and development identified and planned with the line manager
• Training is implemented according to ongoing personal and team development plans
• Up-skilling and multi-skilling are coordinated in line with staff development.

Requirements

EDUCATION & EXPERIENCE:

• Matric/Grade 12
• Diploma in Life Sciences, Biomedical Sciences or equivalent
• Must be proficient in Word, Excel, Outlook
• Experience with administrative work (3 years preferred)
• Knowledge of Pharmaceutical industry/regulatory affairs

SKILLS AND ATTRIBUTES:

• Multi-tasking
• Results oriented
• Systems thinking
• Planning and organisational skills
• Focused
• Cooperation
• Proactive
• Responsibility & Accountability
• Resilience
• Informal communications skills
• Active listening skills
• Presentation skills
• Flexibility and tolerance for ambiguity
• Transition management
• Capacity for resistance to stress
• Perseverance and tenacity
• Understands Aspen story
• Aspen knowledge
• Optimism
• Passion
• Curiosity/learning agility
• Self-awareness
• High standards