Latest Vacancies at ATNS

Job description

• Responsible for developing the organisation’s corporate social investment strategy
• Identify internal and external programs to be implemented
• Prepare annual CSI action plan
• Managing the funding application process together with the CSI Committee
• Provide assistance with the management of project launching events
• Manage the relationship with non-profit organisations and identify the best to collaborate with
• Analyse CSI related sponsorship requests and submit briefs for approvals
• Assist with submitting motivation for funding to ExCo for corporate projects
• Ensure record keeping of meetings, and all volunteering initiatives
• Prepare the CSI Budget
• Responsible for the internal and external awareness of the CSI programmes
• Manage volunteering initiatives and ensure proper implementation of activities including all required            logistics and related PR
• Assisting with identifying organisations/ projects that ATNS can participate in ATNS  for the ATNS Corporate Projects ( ATNS Corporate project as identified by the Policy
• Managing the application process
• Assisting with submitting motivation for funding to EXCO (Through SM:MCOM and E:CS) for ATNS  Corporate  Projects     
• Managing the disbursement of funds
• Liaising with the projects( community, project owners etc and other related stakeholders)
• Keeping records of all applications clearly indicating approvals rejections and pending and the reasons  thereof
•  Preparing monthly reports

Minimum requirements

Minimum Qualifications

• Bachelor’s degree in marketing/ project management or related.

Minimum Experience

• 4-6 years in the CSI and or Project Management environment.

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Job description

• To ensure that flights are billed correctly and to adjust the original billing as per billing questions received from customers at any given time to eliminate any rejections and delays of payments.
• Responsible to acknowledge and respond to clients queries within reasonable time as guided by ATNS      procedures.
•   Reduce credit notes by ensuring that changes in billing system are made when notified by customers.
•  Responsible for logging customer’s queries on the query register.
•  Ensure that customer’s accounts are credited as per resolution from the Billing Team and ANSPs.
•  Responsible for the opening of new accounts on the Oracle system.
•  Ensure the debtors master data is updated with accurate and relevant customer details.
•  Responsible for meeting collection targets.
•  Responsible for providing monthly collection reports and comments to the immediate line manager.
•  Ability to capture receipts in ZAR and USD.
•   Ensure daily capturing and application of receipts to the correct invoices.
•   Responsible for requesting remittance advice from customers for the correct application of receipts.
•   Trace unknown receipts with the various operating units within ATNS.
•   Responsible to register unknown receipts with the bank.
•   Responsible for sending out reminder and final notice letters to customers whose accounts are not paid as       per ATNS credit terms.
•    Minimize the credit risk of credit loss allowances.
•    Increase the collection ratio by staying alert on customer’s trends to avoid bad debts write offs.
•    Responsible for the preparation of refusal of service pack
•    Responsible for the capturing of credit and debit notes in ZAR or USD.
•   Participation in ad hoc financial projects.
•   Assist with internal and external audit requests.

Minimum requirements
Minimum Qualification

• 3 Year National Diploma in Finance/AccountingStudying towards a bachelor’s degree will be an added advantage.

 Minimum Experience

•  3-year experience with direct exposure to all aspects of finance
• Sound knowledge of the Oracle (AR module) and Billing system will be an added advantage.

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Job description

Travel  Coordination Services 

• Monitor approved travel bookings made by ATNS employees on the internal Travel system to ensure cost efficiency of arrangements made as well as compliance with travel policy stipulations, and raise non-compliance with the relevant individual and/or manager to avoid reoccurrence, 
• Ensure compliance of travel management with the ATNS Travel Management policy, as well as National Treasury’s Travel Management Framework and Cost Containment Instructions, and confirm that issues and queries are addressed in line with these governance frameworks.
•   Assist employees to make the best possible travel arrangements by offering advice on destinations, transportation, hotel accommodation and car rentals.  
• Provide afterhours support to travellers. 
• Provide information on customs regulations, required papers (passports, visas and certificates of vaccination), travel advisories, and currency exchange rates. 
• Ensure departments load their monthly bookings on the internal booking system in time to take advantage of discounted prices as this represents cost savings to the company. 
• Assist in researching and providing solutions to travel related problems experienced by ATNS employees.  Handle all customer service issues ensuring compliance with the corporate travel program and policies. 
• Use various automated travel technology tools namely the travel management reporting tool and the TravX self-service booking system in the course of the work.  Ensure proper management of international trips and provide support to Board members and employees as required during official trips.  Assist in conducting periodical travel workshops for employees and secretaries that arrange travel to ensure that they are well acquainted with the travel policy and new developments.  Apply industry best practice to achieve cost savings in an attempt to curb and reduce costs.  Research and recommend cost-effective methodologies of providing seamless integrated travel management services to corporate travelers.

Stakeholder Relations Management 

• Establish good working relations with employees and external service providers. 
• Establish and maintain good working relationships with Finance, Procurement, Payroll,  Internal Auditors, and Auditor-General staff.  Assist the Corporate Travel Manager in managing the commercial relationship and in establishing sound relations with external service providers. 
• Serve as a link between the external Travel Agent and key role players within ATNS such as  Finance, Procurement, Marketing, IT, etc.  
• Maintain sound relationships with travel vendors, including affiliates of other service providers and preferred Airlines.

Continuous Improvement:

• Support the Corporate Travel Manager in the preparation for internal and external audits and the submission of required documents within agreed timeframes. 
• Assist in ensuring that there are no repeat findings by the internal auditors and in the AG Management Report, and implement corrective action on existing findings. 
• Assist in analysing travel reports and stats to ascertain growth to determine the requirement for an additional travel service provider in order to improve service delivery.

Cost Management and Reporting:

•  Assist the Corporate Travel Manager in identifying savings opportunities and service enhancements, initiate process improvements and deploy best practice obtained through benchmarking. 
• Ensure that Travel Management invoices are captured per line item to facilitate identification of any over expenditure per line item.  Assist in preparing monthly, quarterly and annual Travel Management Reports. 
• Assist in providing oversight and reporting on the corporate travel budget, in order to minimise wasteful expenditure and ensure cost efficiency. 
• Assist the Corporate Travel Manager to benchmark, analyse, monitor, and report on travel expenditures and compliance Ensure weekly submission of invoices by the Travel Agency. 
• Maintain an Electronic Invoice Control Register.  Identify invoice discrepancies through submitted spreadsheets.  Ensure optimal benefits in terms of loyalty points (regular and seasonal travel incentives).

Minimum requirements

Minimum Qualification:

•  Grade 12 (Matric)
• Certificate / Diploma in Travel & Tourism or related field is an advantage

Minimum Experience:

•   Minimum 5 years’ experience in travel administration and coordination in a Travel Agency or corporate environment
•  Experience in managing international travel is required, i.e. must be knowledgeable on travel legislation pertaining to customs regulations, visas, passports, vaccinations, etc

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Job description

•       To ensure that flights are billed correctly and to adjust the original billing as per billing questions received from customers at any given time to eliminate any rejections and delays of payments.
•   Responsible to acknowledge and respond to clients queries within reasonable time as guided by ATNS procedures.
•    Reduce credit notes by ensuring that changes in billing system are made when notified by customers.
•   Responsible for logging customer’s queries on the query register.
•   Ensure that customer’s accounts are credited as per resolution from the Billing Team.
•   Responsible for the opening of new accounts on the Oracle system.
•   Assist with capturing weekly/monthly pro-forma invoices.
•   Assist with capturing fees for extended hour’s services.
•   Ensure the debtors master data is updated with accurate and relevant customer details.
•   Responsible for meeting collection targets.
•   Responsible for providing monthly collection reports and comments to the immediate line manager.
•   Ability to capture receipts in ZAR and USD.
•   Ensure daily capturing and application of receipts to the correct invoices.
•   Responsible for requesting remittance advice from customer’s for the correct application of receipts.
•   Trace unknown receipts with the various operating units within ATNS.
•   Responsible to register unknown receipts with the bank.
•   Responsible for sending out reminder and final notice letters to customer’s whose accounts are not paid as     per ATNS credit terms.
•    Minimise the credit risk of credit loss allowances.
•   Increase the collection ratio by staying alert on customer’s trends to avoid bad debts write offs.
•    Responsible for the preparation of refusal of service pack
•    Responsible for the capturing of credit and debit notes in ZAR or USD.
•    Participation in ad hoc financial projects.
•   Assist with internal and external audit requests

Minimum requirements
Minimum Qualification

•  3 Year National Diploma in Finance/Accounting
•   Studying towards a bachelor’s degree will be an added advantage.

 Minimum Experience

•     3-year experience with direct exposure to all aspects of finance
•       Sound knowledge of the Oracle (AR module) and Billing system will be added advantage