New Jobs at Apex Group

• Apex is looking for a highly motivated individual to join the growing Finance Team as Technical Accounting & Policy Manager and to report to the Global Head of Reporting. The successful candidate will play an important role in building out the IFRS accounting policy framework across the group. There is an expectation to work proactively, independently when required, and as part of a team.

Responsibilities

• Responsible for Apex Group accounting policy implementation
• Formulation of guidance to component companies with regard to the policy implementation & adherence process
• Manage PPA process with external advisors for complex acquisitions
• Assist in group consolidations, eliminations and year-end financial reporting
• Conduct initial impact assessments for implementation project scoping
• Monitor IASB discussions on new accounting standards & identify knock on impacts of accounting changes to Apex
• Prepare education material and present education sessions on new accounting standards
• Meet with other stakeholders to discuss potential impacts (e.g. Treasury, Tax, FP&A)
• Working with the Chief Accounting Officer and GHA drafting Accounting Requirement Memos for the Audit Committee and Board which outline both the current and future accounting where necessary
• Act as an accounting advisor, identify and resolve technical accounting issues and represent Finance on project work streams
• Policy Development SME responsibility for developing new and revising existing policy documents
• Liaison with internal and external audit, tax teams and other professional advisors
• Assist with ad-hoc tasks as required

Skills Required

• A professional designation such as CA(SA) or equivalent, Top 10 firm preferred
• Minimum of 4-7 years post qualification experience preferably in the finance industry
• Strong knowledge of IFRS and application to Fund administration/Financial Services
• Particular focus on complex structure acquisition accounting
• Understanding of Business analysis/Project Management and process improvement
• Strong foundation in MS Excel/PowerPoint
• Experience in financial reporting and corporate finance preferred
• Strong self-starter, showing initiative and able to work independently and as part of an integrated team
• Demonstrate a strong sense of ownership and commitment to quality
• Clear organization skills and ability to articulate complex issues concisely
• Highly skilled at problem solving, with a logical and tenacious approach
• Excellent time management and multi-tasking skills
• Excellent written and verbal communication skills with attention to detail

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Description

• The primary responsibility of this position is the accountability for the cash and scrip reconciliations and reporting for Apex clients. The individual is responsible to ensure that tasks performed within the team are administered efficiently, accurately and within daily and monthly deadlines

Job specification  

Reconciliation of Cash Accounts:

• Reconcile the cash accounts on Invest One to the bank account for settlement of trades, income, and expenses.
• Identifying all timing differences and valid reconciliations items.
• Communication and follow up of reconciliation items with internal and external clients.
• Resolution of reconciliation items

Call Accounts

• Ensure that all transfers are processed correctly on Invest One and confirmed with the counterparty.

Futures administration:

• Reconcile margin reports to Future instrument transaction on Invest One.
• Distribute to relevant parties (Custodian / Client);
• Check booking fees and deals.
• Liaising with the client on corrections.
• Futures Administration – Opening of accounts

Reconciliation of Scrip Accounts:

• Reconcile the scrip positions on Invest One to the bank scrip depository accounts.
• Identifying all timing differences and valid reconciliations items.
• Communication and follow up of reconciliation items with internal and external clients.
• Resolution of reconciliation items.

General Duties:

• Maintaining relationships with internal and external clients.

Skills Required:

• The position requires someone with a diploma or degree.
• Relevant industry/Asset Management experience.
• Relevant reconciliations experience.
• Strong numerical and analytical skills.
• Attention to detail and structured work approach.
• Excellent communication skills, both written and verbal.
• Confident, enthusiastic, proactive and able to work under pressure.
• Intermediate Excel skills.

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• We are seeking an Assistant Manager, reporting to a Manager within the Alternative Asset Services Division of Apex, to have responsibility for the administration and overseeing the accounting of a client portfolio. Also, including the development and mentoring of the more junior team members and providing the highest quality of customer service. Working closely with the lead relationship manager and Director to provide quality and efficient services to all customers within the portfolio. 

Key responsibilities:

• Be responsible for managing a client portfolio including all aspects of administration & overseeing the accounting aspects.
• Supervise and mentor a number of junior staff members, some of whom would typically be studying towards professional qualifications.
• Working with the Manager and Director to ensure the planning, coordination and completion of NAVs.
• Management Reporting and Statutory Reporting of corporate entities to ensure the team complies with all of its accounting and regulatory obligations and requirements including listing requirements and client reporting.
• Preparation and implementation of entity customer specific procedures in relation to the administration and reporting requirements.
• Act as point of contact with auditors in respect of the planning and coordination of audits and assisting with and running audits for clients.
• Ensuring reporting complies with entity and statutory requirements including local law, relevant GAAP or IFRS and other reporting principals and
• Ensure that client responsibilities are managed effectively and 
• Ensure that client responsibilities are managed effectively.

Skills / experience:

• Professional qualification – CA(S) or equivalent.
• Minimum one year post articles experience.
• Minimum of 3 years’ experience in the fund industry.
• Excellent communication and organisation skills.
• Legal and regulatory requirements for example Anti-Money Laundering laws etc.
• Good analytical and problem-solving skills.
• Excellent interpersonal and teamwork skills.
• Ability to prioritise work and meet strict deadlines.
• Motivated and driven.
• Fund related accounting experience will be an advantage.
• Private Debt, Capital Markets, Real Assets or Privat

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Description

• We are seeking for a proactive and detail-oriented Administrator to join our Governance / Company Secretarial team. In this role, you will be responsible for providing administrative and company secretarial services to an allocated client portfolio under the guidance of a Senior Administrator and Assistant Manager. This is a client-facing role and you will act as a primary point of contact for clients, intermediaries, and internal stakeholders, ensuring that all statutory and regulatory obligations are met accurately and efficiently.

Job specification 

Meeting Administration:

• Coordinate and maintain corporate calendars for assigned clients.
• Schedule board and committee meetings in line with client and internal requirements.
• Draft and circulate agendas in collaboration with stakeholders.
• Gather and collate supporting documentation for meetings.
• Prepare and distribute complete board packs ahead of scheduled meetings.
• Attend meetings (virtually) and ensure proper documentation is in place.
• Support the full board meeting process including minute preparation and follow-up on action points.
• Track and ensure timely signing of meeting minutes post-meeting.

Minute Drafting:

• Draft clear, accurate, and concise meeting minutes that reflect key decisions and discussions.
• Capture essential meeting points in a professional and neutral tone.
• Distribute drafted minutes for review, approval, and finalisation.

Statutory Compliance & Filings:

• Monitor statutory filing deadlines for your client entities and ensure timely submission.
• Assist with the preparation and filing of necessary corporate documentation with regulatory authorities.
• Ensure full compliance with jurisdiction-specific laws and governance obligations.
• Liaise with relevant authorities or platforms to retrieve or file statutory documents when needed.

Maintenance of Statutory Records:

• Maintain up-to-date statutory registers (e.g., Register of Directors, Members).
• Ensure accurate record-keeping in electronic filing systems and document repositories.
• Assist with updating internal policies and procedures relevant to document management and compliance.

General Administration & Governance Support:

• Develop a working knowledge of client structures and applicable legal frameworks.
• Draft corporate governance documents such as resolutions, notices, and confirmations.
• Maintain accurate tracking tools for document statuses, filing schedules, and board pack progress.
• Compile documents for signature and manage the process through platforms such as DocuSign.

Client Communication & Liaison:

• Act as the first point of contact for assigned clients and relevant intermediaries.
• Respond to internal and external inquiries in a timely, professional, and accurate manner.
• Build strong relationships with clients, stakeholders, and the Luxembourg-based team.
• Liaise closely with the Legal and Compliance teams as needed to support governance activities.

Client Portfolio Management:

• Manage a range of client types, from standard to more demanding portfolios.
• Take responsibility for complex meeting types where applicable, with guidance as needed.
• Prioritise work based on deadlines, regulatory requirements, and client expectations.

Quality Assurance & Self-Management:

• Conduct thorough self-reviews before submitting work to ensure accuracy and completeness.
• Maintain regular updates with stakeholders regarding task statuses and upcoming deadlines.
• Take ownership of personal deadlines and proactively escalate when support is needed.
• Uphold the company’s internal standards, KPIs, and quality expectations.

Contribution to Team Culture & Operational Excellence:

• Actively contribute to a positive, respectful, and collaborative team culture.
• Remain adaptable and solutions-oriented in a fast-paced and evolving environment.
• Participate in continuous improvement initiatives by providing suggestions for process enhancements.
• Collaborate across departments to ensure seamless service delivery and efficient workflows.

Skills Required

• Minimum of 1 years’ experience in a corporate administration or company secretarial role.
• Familiarity with board governance processes and statutory requirements.
• Knowledge of Luxembourg company law or similar legal frameworks is advantageous.
• Experience working with digital governance tools such as board portals is preferred.
• Proficient in Microsoft Office Suite, particularly Outlook, Word and Excel.
• Strong written and verbal communication skills.
• Exceptional attention to detail and commitment to high-quality work.
• Ability to manage multiple tasks and prioritise effectively.
• Resilient and adaptable in a dynamic, changing work environment.
• Comfortable liaising with senior professionals including board members and legal advisors.
• Strong relationship-building and interpersonal skills.
• Willingness to learn and take ownership of client deliverables.
   

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Description

• We are seeking a detail-oriented Senior Administrator to join our Governance / Company Secretarial team. In this role, you will be responsible for providing high-quality administration and company secretarial services to a dedicated client portfolio, ensuring full compliance with all relevant statutory obligations.
• The successful incumbent will serve as a key support to junior team members, offering daily guidance, mentoring, and on-the-job training. You will act as a first reviewer of outputs, support the Assistant Manager in delivering operational excellence, and play an active role in meeting internal performance goals and client service standards.

Job specification

Client Governance & Meeting Administration:

• Coordinate the full board and committee meeting cycle: scheduling, agenda drafting, board pack collation, meeting attendance, and minute finalization.
• Ensure meeting action items are completed and documented timeously.
• Maintain and update corporate calendars and action point logs for allocated clients.
• Ensure minutes are signed within required timelines and distributed accordingly.

Minute Drafting & Review:

• Draft clear, accurate, and concise minutes that capture discussions and decisions.
• Act as first reviewer of minutes prepared by team members, providing constructive feedback and ensuring alignment with client and internal standards.
• Conduct self-review of your own drafted minutes prior to escalation for second-level review.

Statutory Compliance & Record-Keeping:

• Monitor and manage statutory filing requirements in line with relevant legislation and internal deadlines.
• Maintain accurate and up-to-date statutory records (Registers of Members, Directors, etc.).
• Draft and submit corporate documentation to regulatory bodies as required.
• Ensure corporate data integrity through diligent record-keeping and system maintenance.

Client & Stakeholder Engagement:

• Act as the first point of contact for client-related governance queries within your portfolio.
• Foster strong working relationships with clients, legal advisors, and internal teams including the Luxembourg office.
• Liaise with Transfer Agents and ensure timely submission of documentation for regulatory deadlines.

Team Leadership & Mentoring:

• Provide day-to-day guidance, mentorship, and support to Administrators and new joiners.
• Lead training sessions on governance, compliance processes, and best practices as agreed with the Assistant Manager.
• Oversee team workload coverage, especially during leave periods or peak deadlines, and support weekly team planning.

Operational Efficiency & Contribution to Organizational Goals:

• Actively contribute to continuous improvement by identifying and helping implement process efficiencies.
• Align with company-wide objectives, including data excellence, service delivery, and positive culture building.
• Uphold the company's service standards, KPIs, and internal SLA expectations.
• Promote a positive and solutions-driven team culture by encouraging open communication and collaboration.

Skills Required

• Minimum 3 years’ experience in a full Company Secretarial or governance-related role.
• Strong working knowledge of corporate law, regulatory filings, and board governance processes.
• Experience working with clients across multiple jurisdictions (e.g., Luxembourg) is advantageous.
• Proficiency with minute-taking, corporate calendars, and governance documentation tools.
• Experience with workflow tracking platforms is a advantageous.
• Strong technical knowledge of governance and statutory compliance.
• Exceptional attention to detail and ability to self-review work.
• Excellent verbal and written communication skills.
• Ability to work independently while contributing to a wider team.
• Proactive problem-solver with a solution-oriented mindset.
• Proven time management and organisational skills.
• Strong interpersonal skills with the ability to build relationships with clients and internal stakeholders.