New Jobs at Booyco Electronics

Main Purpose of the Job

• Responsible for managing and maintaining all documentation related to SHEQ processes, ensuring that documents are up-to-date, accurately organized, and easily accessible for the team. This role plays a crucial part in maintaining compliance with internal and external standards, regulations, and certification requirements. The Document Controller will work closely with the SHEQ team and other departments to support continuous improvement in SHEQ practices.

Education, experience and competencies

• Matric/Grade 12
• Bachelor’s degree or equivalent experience in Document Control, Administration, Quality Management, or a related field. (advantage)
• Minimum of 3 years of experience in document control, preferably within a SHEQ environment or a similar industry.
• Relevant certifications in document control or quality management (e.g., ISO standards)
• Computer literate

Responsibilities

• Organize, maintain, and control the lifecycle of all SHEQ-related documents, including policies, procedures, training records, permits, certifications, and audits.
• Ensure documents are stored in line with company policy and regulatory requirements.
• Regularly schedule documents for review and update to ensure alignment with current SHEQ standards, industry best practices, and legal requirements.
• Assign document numbers, track revisions, and ensure document approval processes are followed.
• Conduct periodic audits of the document control system to verify accuracy and completeness.
• Assist in ensuring all SHEQ documentation is compliant with industry regulations (ISO standards, OSHA, etc.) and company policies.
• Retrieve and provide documentation required for audits and regulatory inspections, ensuring accuracy and availability.
• Work closely with SHEQ team members to gather, update, and distribute SHEQ-related documentation.
• Support other departments by providing SHEQ documentation as needed for project management, tenders, and client requirements.
• Act as the main point of contact for document-related inquiries within the SHEQ department.
• Identify and recommend improvements to the document control process, making suggestions for more efficient document management practices.

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Purpose:

• To manage administrative tasks and support the smooth operation of the branch located on a mine site. Excellent organizational and communication skills, with the ability to handle multiple tasks simultaneously in a fast-paced environment. Responsible for overseeing daily administrative functions, coordinating with various departments, and ensuring compliance with company policies and procedures.

Education, experience, and competencies:

• Grade 12/Matric and a certification in office administration or secretarial diploma.
• 3 years administrative experience, preferably in a mining environment.
• Proficient in Microsoft Office Suite (Strong Excel skills – essential)
• Experience in Stock Control
• Experience in payroll
• Valid driver's license
• Strong written and verbal communication skills

Responsibilities

Administrative Support:

• Provide comprehensive administrative support to the Manager and staff.
• Handle incoming and outgoing correspondence.
• Maintain and update office records, files, and databases.
• Prepare reports, presentations, and documents as needed.

Office Management:

• Oversee day-to-day operations of the branch.
• Order and manage office supplies and equipment maintenance.
• Implement and maintain office procedures and policies.

Financial Administration:

• Process invoices, purchase orders, and expense reports.
• Manage petty cash and reconcile monthly statements.
• Manage internal requisitions and assist with cost control initiatives.

Human Resources Support:

• Assist with onboarding new employees and coordinating training sessions.
• Maintain employee records and ensure confidentiality.
• Coordinate PPE issuance and keep accurate records of allocations.

Coordination and Communication:

• Act as a liaison between the branch and head office.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and relevant documents.
• Support communication flow within the branch and escalate issues when needed.

Compliance and Safety:

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Maintain and update safety records and reports.
• Assist in coordinating safety training and meetings.

Customer Service:

• Provide excellent customer service to clients, vendors, and visitors.
• Handle inquiries and resolve issues promptly and professionally.
• Build and maintain strong relationships with internal and external customers.

Operational Support:

• Liaise with the Account Manager on customer invoicing, delivery dates, and payment collection.
• Control branch stock levels and manage inventory. Regular stock takes, counting and reconciling variances.
• Stock ordering and issuing, particularly technical spares and PPE for technicians.
• Coordinate repairs. Handling client products for repairs and returns, ensuring repairs logged, tracked, and processed efficiently
• Assist with completion of contractors/service packs and vendor applications.
• Accurately capture data for Certificates of Compliance/Service Reports.
• Monitor and manage technicians' medicals, inductions, and PPE requirements.
• Collect and submit technicians' timesheets, attendance records, and leave forms to Head Office.
• Manage office supplies, groceries, and cleaning services. Replace with: Manage office supplies, groceries and cleaning services, while ensuring smooth branch operations by monitoring utilities (e.g. electricity, fuel for generator, etc).
• Submit various invoices to Head Office for payment.
• Book accommodation for technicians as needed.

General Duties:

• Adhere to all company policies, rules, and regulations.
• Perform any reasonable ad hoc tasks and duties required by management.
• Maintain confidentiality and integrity in all administrative dealings.

Deadline:27th July,2025