Senior Document Controller - SHEQ at Booyco Electronics

Main Purpose of the Job

• Responsible for managing and maintaining all documentation related to SHEQ processes, ensuring that documents are up-to-date, accurately organized, and easily accessible for the team. This role plays a crucial part in maintaining compliance with internal and external standards, regulations, and certification requirements. The Document Controller will work closely with the SHEQ team and other departments to support continuous improvement in SHEQ practices.

Education, experience and competencies

• Matric/Grade 12
• Bachelor’s degree or equivalent experience in Document Control, Administration, Quality Management, or a related field. (advantage)
• Minimum of 3 years of experience in document control, preferably within a SHEQ environment or a similar industry.
• Relevant certifications in document control or quality management (e.g., ISO standards)
• Computer literate

Responsibilities

• Organize, maintain, and control the lifecycle of all SHEQ-related documents, including policies, procedures, training records, permits, certifications, and audits.
• Ensure documents are stored in line with company policy and regulatory requirements.
• Regularly schedule documents for review and update to ensure alignment with current SHEQ standards, industry best practices, and legal requirements.
• Assign document numbers, track revisions, and ensure document approval processes are followed.
• Conduct periodic audits of the document control system to verify accuracy and completeness.
• Assist in ensuring all SHEQ documentation is compliant with industry regulations (ISO standards, OSHA, etc.) and company policies.
• Retrieve and provide documentation required for audits and regulatory inspections, ensuring accuracy and availability.
• Work closely with SHEQ team members to gather, update, and distribute SHEQ-related documentation.
• Support other departments by providing SHEQ documentation as needed for project management, tenders, and client requirements.
• Act as the main point of contact for document-related inquiries within the SHEQ department.
• Identify and recommend improvements to the document control process, making suggestions for more efficient document management practices.