New Jobs at South African Bureau of Standards (SABS)

Minimum Requirements

• 5 years relevant work experience in a relevant scientific field 
• 2 years supervisory experience

Duties and Responsibilities

Functional Management

• Implement the laboratory-specific operational plan within the Laboratory Services division.
• Monitor and continuously evaluate progress of the laboratory’s achievements against the operational objectives.
• Ensure the implementation and utilisation of all laboratory information management systems.
• Supervise operations effectively to deliver services within timelines and prescribed quality through effective resource management (human and infrastructure).
• Implement laboratory processes and schedules to deliver quality services efficiently.
• Drive an operational plan for the laboratory in line with the overall divisional operational strategy.
• Ensure the drive of continuous improvement of testing activities.
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility.
• Provide timely operational information that will guide management to drive operational efficiency.
• Oversee and supervise the Laboratory within the cluster.
• Implement operational plans, workflows, agreements, policies and processes within the laboratory.
• Ensure proper laboratory records management.
• Participate in new Laboratory technology trends within South African organisations involved in innovation, research and development and commercialization, through attendance of conferences, seminars and training.
• Responsible for the effective implementation and maintenance of the quality management systems within the Laboratory.
• Participate in all laboratory related projects within scope of control.
• Ensure forecasting, planning and scheduling of testing activities (job level).
• Compile and submit weekly, monthly and quarterly operational performance reports.

Risk and Compliance Management

• Ensure the mitigation of the laboratory’s risks through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of quality risk management in line with the requirements from ISO and SANAS.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide evidence to all internal and external audit requirements.
• Oversee the maintenance and enforcement of related Service Level Agreements, policies and ISO standards to minimise business risk and ensure business continuity.
• Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures.

Financial Management 

• Provide OPEX input in the planning and compilation of the annual budget aligned to the tactical delivery plans to support the implementation of set objectives.
• Ensure the effective implementation, monitoring of the Laboratory’s OPEX budget, and mitigate and report on any variances.
• Ensure the deployment of proper OPEX financial controls to manage the Laboratory budget.

People Management 

• Proactively supervise all direct reports in order to ensure that the strategic objectives for the division is met.
• Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
• Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
• Supervise and lead the laboratory by providing clarity of vision; prioritising resources; facilitating alignment of the team; setting high expectations; inspiring commitment; encouraging mutual support; and enabling development opportunities.
• Contribute to diversity management initiatives.
• Implement a learning culture within scope of control..

Stakeholder Management 

• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Attend meetings and present performance and business related information to relevant stakeholders when required.
• Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
• Effectively supervise customer complaints through timeous resolution and/or escalation as required.
• Align stakeholder activities within the laboratory to ensure engagements are well coordinated.
• Analyze queries and develop mechanisms to proactively resolve common issues and share lessons learned across the division.
• Ensure the documentation of all stakeholder engagements to ensure continuity for future engagements.
• Take ownership of technical queries (internal/external) for the laboratory and ensure effective resolution before deadlines.

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Minimum Requirements

Qualifications

• Diploma in Office Administration, Office Management or a related field (NQF Level 5)

Works Experiance

• 1 – 2 years relevant work experience
• Proven track record in executing Divisional Head level administrative functions
• Proven track record in report writing and presentation formatting
• Must have understanding of invoicing, requisition ordering and basic procurement protocols

Duties and Responsibilities

Functional Management

• Provide relevant office administrative duties relating to the receiving of telephone calls, correspondence and emails.
• Treat information and documentation as private and confidential, and only disclose to any parties through the Divisional Head’s approval.
• Provide general administrative support to Certification Services as required.
• Ensure that all communications and information for Certification Services are directed to the relevant parties, accordingly.
• Co-ordinate all administrative arrangements for relevant Certification Services sessions as required (including logistical arrangements, booking of meeting rooms etc.)
• Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
• Perform special duties as directed by the Divisional Head, including the collation and summarization of information.
• Assist with the compilation of relevant documents for the Divisional Head.
• Prepare agendas, documents and meeting packs for agreed upon meetings.
• Maintain the relevant filing and record management system for Certification Services and other office flow procedures to ensure easy retrieval of records.
• Ensure that all in scope documents are filed, managed and updated appropriately.
• Ensure that all information relevant to Certification Services is provided and directed accordingly to the relevant parties.
• Coordinate the logistical arrangements of relevant Certification Services meetings and sessions in an effective and efficient manner and ensure the documentation is distributed to meeting delegates.
• Receive and direct guests for relevant meetings and sessions in a professional manner.
• Collect and prepare all printed materials as required for meetings and sessions where necessary.
• Conduct weekly stock controls and maintain appropriate levels for common materials and resources utilized by Certification Services. Notify Divisional Head to replenish stock as necessary.
• File, update and manage all documents appropriately as per standard operating procedures.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO, Accreditation and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Managers and Executives to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 Stakeholder Management  

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
• Uphold the image of the office of the Divisional Head in all interactions with stakeholders.
• Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.
• Convene and attend meetings and present relevant information to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.

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Minimum Requirements

Qualifications 

• Diploma + Advanced Diploma / B-Degree in Accounting, Management Accounting, Finance, Economics or related field (NQF level 7)
• CIMA / CA(SA) registration is essential

Work Experience

• 8 years relevant work experience in Management Accounting
• 4 years specialist experience
• Proven track record of preparing financial reports for Senior Management, Exco and National Treasury level
• Proven track record of planning, budgeting, forecasting and financial analysis

Duties and Responsibilities

Functional Management

• Prepare value-adding strategic financial reports as required by management, EXCO, the Department of Trade and Industry, Board, National Treasury and specialized strategic projects.
• Analyse, investigate and reallocate various income and expense account transactions, as required.
• Draw reports from the relevant system for the preparation of financial statements such as income statements and capital expenditure, other related reports and statutory reports.
• Analyze financial performance data and contribute to monthly and quarterly business planning and forecasting.
• Monitor and report on financial performance against targets and propose corrective action.
• Provide financial input in various strategic projects when involved and as requested.
• Assist with development and implementation of pricing models and strategies for the SABS.
• Perform ad hoc financial strategy activities as and when required by management
• Monitor the accuracy and completeness of invoiced amounts for revenue generating business units within the allocated divisions.
• Ensure that monthly financial reports are accurate by accruing for all unrecorded financial transactions in the correct general ledger period.
• Implement the agreed Financial Strategy Function Digitisation Work Packages.
• Develop and maintain automated reports where relevant to support business optimisation.
• Review the royalties’ reconciliations including the associated automation process.
• Perform trend and variance analyses on key revenue and expenditure items.
• Coordinate and facilitate the preparation of the annual budget and quarterly forecast submissions for divisions. • Engage with management of the various divisions and business units to initiate the budget process and review budgets for submission to the relevant superiors.
• Engage with the Executive team on budget submission and gain approval for budget allocations.
• Provide consistent feedback to business on the progress of the CAPEX and OPEX process.
• Review and sign-off capex motivations submission and assist business unit managers with financial and feasibility analysis.
• Review, advise and release requisitions on budget hold for both CAPEX and OPEX.
• Participate in CAPEX cross function sourcing teams as set up by procurement for reviewing submissions and selection criteria.
• Research relevant revenue projects and engage with stakeholders on the implementation of specialised projects.
• Manage revenue projects to ensure accurate and complete revenue recognition within scope of control, where required.
• Provide support in costing for small projects and provide advocacy in order to make key business decisions. • Support the organisation in the submission of tenders and provide advocacy to the business on relevant and required pricing.
• Provide support to business unit managers, programme managers, general managers and Executives to assist in making financial decisions based on sound finance data and analyses.
• Provide advocacy to managers on the financial and non-financial implications and consequences of business decisions and actions to improve financial performance.
• Perform any ad hoc Financial Strategy activity as required, within scope of control

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication with all relevant stakeholders.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required

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Minimum Requirements

Qualification

• National Diploma / Diploma in a relevant technical field
• SAATCA Registration is required

Work Experience 

• 3 years relevant work experience in a relevant technical environment
• Product  Certification protocols knowledge is essential
• Relevant legislation and regulatory frameworks
• Certification Systems and Product Schemes
• Risk Management practices and principles
• Auditing processes and protocols

Duties and Responsibilities

Functional Management

• Conduct sales application reviews of existing customers
• Review the planning, scheduling and executing of audits in line with client and SABS requirements.
• Review audit reports of clients based on the scope of work required.  
• Conduct on-site peer reviews of auditors as required.  
• Review AB submissions per Accreditation, ISO and SABS requirements.  
• Provide technical support to guide the quotation process for new clients and permit extensions through Technical Reviews. 
• Assist Sales BU with technical expertise for clients where required.  
• Submit all relevant reports within scope of control and on time.
• Contribute to the development and execution of the Certification Systems Operational Plan (6- month view) to meet capacity and requirements (for new and existing customers). 
• Provide subject matter expertise to the organization as a Technical Reviewer and CTC member
• Contribute to the effective functioning of CTCs.

 Risk and Compliance Management  

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks  
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.  
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Provide technical expertise on schemes to ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management  

• Contribute to maintaining effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Provide mentorship, coaching and/or skills transfer to staff regarding systems / product schemes
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present performance and business related information to relevant stakeholders when required.
• Ensure the provision of excellent customer service.  
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.  
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that certification audit best practices are implemented across the organisation.  

go to method of application »

Minimum Requirements

Qualification

• National Diploma / Diploma in a relevant technical field
• SAATCA Registration is required

Work Experiance 

• 3 years relevant work experience in a relevant technical environment
• Product  Certification protocols knowledge is essential
• Relevant legislation and regulatory frameworks
• Certification Systems and Product Schemes
• Risk Management practices and principles
• Auditing processes and protocols

Duties and Responsibilities

Functional Management

• Conduct sales application reviews of existing customers
• Review the planning, scheduling and executing of audits in line with client and SABS requirements.
• Review audit reports of clients based on the scope of work required.  
• Conduct on-site peer reviews of auditors as required.  
• Review AB submissions per Accreditation, ISO and SABS requirements.  
• Provide technical support to guide the quotation process for new clients and permit extensions through Technical Reviews. 
• Assist Sales BU with technical expertise for clients where required.  
• Submit all relevant reports within scope of control and on time.
• Contribute to the development and execution of the Certification Systems Operational Plan (6- month view) to meet capacity and requirements (for new and existing customers). 
• Provide subject matter expertise to the organization as a Technical Reviewer and CTC member
• Contribute to the effective functioning of CTCs.

 Risk and Compliance Management  

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks  
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.  
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Provide technical expertise on schemes to ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management  

• Contribute to maintaining effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation  
• Provide mentorship, coaching and/or skills transfer to staff regarding systems / product schemes  
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene, chair and attend meetings and present performance and business related information to relevant stakeholders when required. 
• Ensure the provision of excellent customer service.  
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.  
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that certification audit best practices are implemented across the organisation.