New Positions at Clear Leaf

Job Description
Contract related Responsibilities

• Interpreting Legal Agreements, i.e. Lease Agreements, Agreements of Debt, Sale and land availability agreements, building contracts, development agreements.
• Consultation with the Company’s legal team to ensure compliance with agreements as well as managing risks on leases or contracts negotiated with third parties.
• Manage tracking and safekeeping of original agreements, bank guarantees, title documents relating to the ownership of properties including al relevant building approval, zoning approvals governmental permits or other authorizations.

Transaction related responsibilities

• Ensure effective and timely project reporting of all transactions and associated activities.
• Compile minutes and submit board packs to allow for informed decisions and feedback.
• Ensure project administration, reports etc are delivered on time and within budget to the relevant parties.
• Ensure transactions are managed in accordance with the relevant processes and protocols, including completion/co-ordination of all required documentation.
• Monitor and provide feedback on critical dates and contract management (lease expiry dates, contractual deadlines as well as the planning accordingly thereto).

Day-to-day liaison with:

• Internal and external stakeholders.
• Property Management Team.
• Legal Team.
• Finance Team.
• Development Management Team.
• Town Councils/municipalities.
• Financial institutions.

Qualifications

• LLB or relevant law degree, Bcom degree
• Completed Articles of Clerkship.
• 3-5 year experience in a similar position
• Admitted Attorney
• Driver’s license and own transport
• Must be a FICA Agent

go to method of application »

Job Description
Contract related Responsibilities

• Interpreting Legal Agreements, i.e. Lease Agreements, Agreements of Debt, Sale and land availability agreements, building contracts, development agreements.
• Consultation with the Company’s legal team to ensure compliance with agreements as well as managing risks on leases or contracts negotiated with third parties.
• Manage tracking and safekeeping of original agreements, bank guarantees, title documents relating to the ownership of properties including al relevant building approval, zoning approvals governmental permits or other authorizations.

Transaction related responsibilities

• Ensure effective and timely project reporting of all transactions and associated activities.
• Compile minutes and submit board packs to allow for informed decisions and feedback.
• Ensure project administration, reports etc are delivered on time and within budget to the relevant parties.
• Ensure transactions are managed in accordance with the relevant processes and protocols, including completion/co-ordination of all required documentation.
• Monitor and provide feedback on critical dates and contract management (lease expiry dates, contractual deadlines as well as the planning accordingly thereto).

Day-to-day liaison with:

• Internal and external stakeholders.
• Property Management Team.
• Legal Team.
• Finance Team.
• Development Management Team.
• Town Councils/municipalities.
• Financial institutions.

Qualifications

• LLB or relevant law degree, Bcom degree
• Completed Articles of Clerkship.
• Admitted Attorney (or to be admitted).
• Driver’s license and own transport

go to method of application »

Job Description

Main Tasks and Responsibilities 

• Manage the day-to-day office tasks of the Managing Director & General Manager
• Prepare background documents and outgoing mail as necessary.
• Monitor, screen, respond to and distribute incoming communications
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Act as a liaison for the Managing Director & General Manager for internal and external inquiries
• Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
• Review and summarize miscellaneous reports and documents.
• Assist Managing Director & General Manager to Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and maintain executives' schedules, appointments, and travel arrangements.
• Conduct research, collect, and analyze data to prepare reports and documents for the Managing Director and General Manager
• Prepare monthly expense reports for Managing Director & General Manager
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Load payments for release.

The Employee requires these skills and experience in order for it to carry out its business.

• Ensure the Managing Directors & General Manager’s diaries are optimally managed for internal and external responsibilities and duties
• Liaise with other stakeholders to coordinate various meetings 
• Schedule meetings for Managing Director and General Manager to meet with direct reports and their teams at intervals as agreed. 
• Provide confidential secretarial support to the Managing Director and General Manager.
• Recording and typing agendas, minutes, memos, letters, reports and presentations for the Managing Director and General Manager when required.
• Responsible for answering, scanning and re-routing of telephone calls as well as setting up of telephone or video conferences.
• Responsible for scrutinizing, re-routing and answering of all incoming correspondence (mail and e-mail)
• Book venues for meetings and organizes refreshments
• Ensure database with contacts and telephone numbers and e-mail addresses is established and maintained.

Travel Arrangements - Responsible for making travel arrangements for the Managing Director by:

• Liaising with people and companies to be visited to arrange suitable dates and venues.
• Arrange flights tickets, accommodation, car hire etc.
• Trip planning and Prepare detailed itineraries

Qualifications

• Grade 12 (required)
• Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage)
• 3 to 5 Years Minimum Experience in an administrative support role 
• At least 2-3 years’ experience as an executive assistant
• Relevant software application (MS Office Suite)
• Diary Management
• Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration. 
• Able to work in a fast-paced environment.
• Working under pressure
• Deadline driven.
• Strong attention to detail.
• Accurate/Meticulous/Efficient/Strong/Confident
• Good communication skills
• Excellent verbal, written, telephone and interpersonal skills.
• Computer literacy including developed skills on (MS Office Suite)
• The ability to manage own workload and to work as part of a team.
• Honest and Reliable