Open Jobs at AVI Limited

Job Specification: 

Key Performance Areas:

Minimum Requirements:

• Manage service levels - Targets set by the business.
• Provide a production plan each week.
• Manage finished good stock levels within predetermined target days cover (this includes stock builds for promotions, line shutdowns, and peak build for seasonality).
• Work closely with the Factories, Sales, and Marketing teams to ensure that stock is available when needed.
• Work closely with the distribution and the deployment team to ensure that all regions have sufficient stock to meet the demand.
• Manage forecast accuracy - Set by the business.
• Run monthly forecasting meetings.
• Maintain planning parameters within SAP and Barnton Planning tool.
• Manage new product launches to ensure that suitable stock covers are achieved before the launch date.
• Hold weekly feedback sessions to highlight service level, production, stock, or sales issues with key stakeholders in the various business units.
• Take part in monthly New Product Development meetings to discuss new products and available capacity etc.
• Do weekly/monthly reporting as required.
• Be able to do scenario planning and give feedback to the business units on capacity constraints and the view going forward.
• Collaboration with the Customer DC Planners and/or Deployment Planners.

Experience:     

• At least 8 years’ experience gained in an FMCG environment of which a minimum of 5 years’ experience as a Planner in FMCG

Qualifications:  

• A completed degree or equivalent qualification in Logistics, Supply Chain Management, Procurement or similar
• CPIM will be advantageous

Additional Requirements:

• SAP experience required
• Experience using Barnton or any other Supply Chain planning software
• Advanced MS Excel skills
• MS PowerPoint skills (presentations)
• FMCG experience

Competencies:

• Analysing Data
• Deciding and initiating action
• Relating and Networking
• Planning and organising
• Delivering Results

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Job Specification:

Key Performance Areas:

 Vendor Management

• Submit workflows for new vendors
• Process Supplier invoices (Purchase Requisition, Purchase Order, Goods Receipt)
• Prepare and process monthly cross-billing of invoices paid on behalf of BU
• Manage and resolve queries

 Asset Management

• Monitor and action workflows (Acquisitions, Transfers, Disposals, 3G)
• Quarterly asset review and verification

 Payroll Cashbook

• Prepare and submit monthly cashbook and bank reconciliation

 Payroll & Other Recoveries

• Prepare and process monthly payroll intercompany recoveries
• Prepare and process monthly L&D recoveries
• Prepare and process monthly Recruitment recoveries
• Prepare monthly reconciliation of recovery accounts

 Payroll Reconciliations

• Prepare monthly payroll reconciliations for NBL, Ciro, Botswana, Namibia and Zambia Including PAYE, UIF and SDL recon.
• Liaise with Payroll to ensure all reconciling items are cleared

 Process Improvement

• Assist in the automation of employee costing report.
• Assist in the implementation of Payroll Intercompany for Non NBL postings
• Compile comprehensive Standard Operating Procedures and Works Instructions for all tasks.
• Continuously update all Standard Operating Procedures and Works Instructions with any changes.
• Process Improvement for Pensioner Medical Aid Recall Recon and Maintaining the returned recalls

Information Delivery

• Extract, validate and provide monthly Leave and Bonus provisions to Financial Shared Services and distribute to site Human Resources Management and Financial Directors
• Manage queries on Leave and Bonus Provision from the Finance community.
• Act as backup when required for HR Reporting Administrator position.

Minimum Requirements:

Experience:                                                                   

• 2 - 3 year’s experience in Full Function Payroll and Accounting role

Qualifications:

• Completed Degree in Finance

Additional Requirements:

• SAP
• Excel (Pivots, Vlook, Formulas)
• Knowledge of HR/Payroll Processes

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Job Specification:

Key Performance Areas:

Cash Flow Forecasting

• Compile Daily Cash Flow Report, forecasting the current day’s cash in/outflow and sweep excess cash to/request funds from AVI Treasury
• Compile weekly the 8 Week Cash Flow forecast to provide insight into NBL’s cash requirements to AVI Treasury
• Report daily on cash flow forecasting variances and work with relevant department to improve where it is within our control
• Enforce and track adherence to the cash flow forecasting SOP

 Reporting

• Interest Reconciliation Report balanced to SAP figures and issued by 3rd working day
• Monthly Forex Report figures for issuing by 4th working day
• Monthly Treasury Report balanced to Essbase compiled accurately and issued by 8th working day
• Semi-Annual Import Undertaking of Undertaking Self-Assessments Reporting is accurate and submitted on time to AVI Illovo Treasury (board report)
• Semi-Annual Tax Schedule compiled for Tax dept.
• Quarterly SARB FORM B03 statistical report compiled and issued by 15th for each quarter
• SAP rates – daily foreign currency, R-rates, International and Factory confirmation

Bank Maintenance and Payments

• Maintenance of bank accounts, bank signatories and business online banking operators and authorisers and bank accounts’ required limits
• Checking foreign payments to ensure SARB requirements met (also Letter of Undertaking Requirements)
• Through daily cash flow reporting, ensure sufficient funds obtained from AVI Treasury in bank accounts for local vendor and payroll payments
• Check EFT refunds for Ciro Coffee Boutique and check and approve site petty cash and LSS Paycard reimbursements
• Manage Letters of Credit and Guarantees
• Checking and capturing of Treasury banking journals
• Review monthly reconciliations (Cashbook/ CFC/ Interest/ Loans)
• Monthly foreign payments schedule reviewed before issue to BU

Management of Staff

• Development plans in place for staff with monthly reviews to ensure progress.

Ad hoc reporting and queries

• Addressing of ad hoc queries from management and other staff members
• Submission of ad hoc reports to Shared Service Executives and Financial Manager when requested
• Managing the internal and external audits – EY Auditors, SARS and SARB.

Minimum Requirements:

Experience:                                                                   

• 10 Years relevant cashbook and treasury experience working with complex systems and foreign payment processes
• 3 years leadership experience
• Knowledge of banking system processes

Qualifications:

• Matric/Grade 12
• Com Accounting / Finance or National Diploma Accounting / Finance

Competencies:

• Attention to Detail
• Initiate and achieve results
• Communicate clearly
• Be flexible and open to change
• Deliver customer service
• Upholds standards and ethics
• Manage own team
• Analyse and solve problems