Supply Chain Management Specialist - Capital Projects at TCTA (Trans-Caledon Tunnel Authority)

Purpose of the job:

• Execution and facilitation of the high value RFB process in Mega capital projects. Ensure the compilation of accurate tender specifications, tender documents and facilitate the entire tender process until conclusion.

Ensuring goods and services are procured in alignment with project timelines

• Conduct market analysis for allocated procurement items.
• In collaboration with the requesting department prepare procurement strategy for the acquisition of such infrastructure goods and services.
• Ensure goods and services for Infrastructure procurement are procured within the defined timelines as per the procurement plan, organisational and divisional Balanced Score Card.
• Procurement of goods and services for requisitions from established panels within the prescribed timelines.
• Provide advisory and secretariat support to the Bid Evaluation Committees.
• Conduct Expressions of Interest and RFIs where necessary in accordance with the approved policies and procedures.

Management and Regulatory Reporting

• Provide procurement information for departmental management monthly and quarterly reporting.
• Regularly update construction contracts information on Register of Projects (ROP) and Register of Contracts (ROC).
• Submit regular reports on the implementation of B.U.I.L.D programme and CPSG.

Enhance the internal control environment, risk management, and governance

• Identify risks and adequate mitigation measures.
• Implement action plans to mitigate identified risks within the set timelines.
• Internal and External Auditors’ Reports:
• Ensure submission of relevant information as requested by auditors within the prescribed timelines.
• Clarifications submitted to the auditors within the prescribed timelines.
• Audit findings management response submitted within prescribed timelines.
• Inputs into the management action plan to address findings.
• Resolution of management action plans within the prescribed timelines.
• Provide inputs into the development and updates on procurement policies, procedures and templates.

Stakeholder Management

• Proactively engage internal and external stakeholders in the preparation of the procurement process.
• Keep requesting departments updated on progress with the procurement process.

Participation in organisational activities

• Serve in organisational structures and forums as delegated and appointed.

Support End users in Contract Management and Administration

• Provide inputs into the contract register.
• Review variation orders prior to approval.
• Invoices processed and paid within the prescribed timelines.
• Purchase orders issued in accordance with the approved procedures.
• Contract performance reports submitted.
• Review invoices for accuracy of rates and validity of contracts prior to submission to Finance for payment.
• Provide inputs to the policies, procedures and templates.
• Support the end user during claims and dispute adjudication processes.

Requirements

Minimum Qualification Required

• B Degree/B Tech - Bachelor of Commerce in Supply Chain Management or relevant.

Minimum Experience Required

• Minimum of 8 years’ experience in a construction procurement role preferably within a public sector procurement environment.
• At least 3 mega projects contracts procured (construction) and managed until contract closeout.
• Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
• Demonstrable experience leading technical aspects of infrastructure contract negotiations.
• Understanding and experience in CIDB regulations and standards.
• Knowledge of various procurement models for infrastructure such as EPC, O&M Contracts, Employers.
• Intermediate Excel, Word and database management software.
• Knowledge of tender administration processes.