Vacancies at Senwes

Job Description
Key Taks and Responsibilities

Reception & Customer Service

• Provide warm, professional front-desk service 
• Handle enquiries, complaints, and redirection
• Effective switchboard management
• Keep reception areas neat and welcoming
• Support over-the-counter sales transactions

Administrative Support & Branch Coordination 

• Coordinate deliveries, collections, and logistics 
• Manage office records and documentation           
• Assist with procurement and purchase orders 
• Liaise on staff training arrangements

Financial Administration

• Handle petty cash and reconciliations 
• Process invoices, purchase orders, payments, and CODs 
• Assist with debtors management and month-end tasks 
• Capture daily bank transactions accurately 
• Maintain branch expense registers and procurement records
• Ensure KYC/FICA documentation accuracy

Personnel & Compliance

• Maintain complete, up-to-date staff files 
• Coordinate overtime and training schedules                         
• Support Health & Safety compliance efforts

Travel & Logistics

• Book travel, accommodation, and rentals 
• Record and report travel expenses

Inventory & Supplies

• Track and issue consumables and assets 
• Manage office, stationery, and PPE stock                             
• Maintain vehicle and usage logbooks

Reporting & Documentation

• Compile accurate reports and registers 
• Ensure audit-ready records and checklists 
• Assist operations and marketing with admin

Workshop Support

• Create and close job cards

Job Requirements
Qualifications

• National Senior Certificate;
• Relevant diploma or certificate in Office Administration, Customer Service, or Business Administration will be advantageous
• Valid Code 8 (EB) drivers license

Experience

• At least 3-5 years in reception or office administration roles, preferably in multi-branch environments

Skills and Knowledge:

• Experienced in customer service with strong telephone, interpersonal, and communication abilities.
• Skilled in assertiveness, computer literacy, and bilingual communication. Proficient in judgment, planning, organizing, time management, and administration with high attention to detail and accuracy.
• Well-versed in customer service principles, organizational structures, office administration, health and safety protocols, and Equip System.
• Proficient in MS Office and possesses a basic understanding of financial concepts, with a strong focus on administrative tasks.

go to method of application »

Job Description

• We are seeking a detail- orientated and proactive Administration officer: Centralised Procurement to support our Procurement department with vendor vetting, purchase order processing, supplier sourcing and record maintenance. This role is vital in ensuring accurate administrative assistance to procurement Buyers, supplier information, compliance with internal policies and efficient procurement processes.

 Vendor vetting and Management:

• Request and collect all required documentation from suppliers.
• Verify documentation for validity and compliance.
• Upload and manage supplier documents on the Vendor Management system.
• Unblock vendor a necessary.
• Capture and maintain accurate supplier data.

Purchase Order Expediting:

• Generate weekly SAP reports for undelivered purchase orders.
• Distribute outstanding purchase order lists to suppliers.
• Capture supplier feedback on SAP.
• Ensure timely follow-ups until delivery is confirmed.

 Purchase Order Creation:

• Create compliant purchase orders, particularly for low value/emergency funds.
• Ensure accuracy and compliance of all purchase orders created.

Supplier Sourcing and Management:

• Identify and assess potential new suppliers.
• Collect and evaluate supplier data for compliance and capability.

 Supplier Information Management:

• Update and maintain accurate supplier records in the database.
• Align supplier data with compliance standards.

 Supplier Credit Applications:

• Complete and submit supplier credit applications.
• Liaise with internal and external stakeholders to resolve queries.

 Administrative Support:

• Support buyers and procurement managers with administrative tasks.
• Assist with procurement reporting, document filling and office coordination.

Job Requirements

• SAP or ERP systems, advantageous
• Microsoft office (Excel & Word)
• Strong record keeping and documentation ability

Qualifications:

• National Senior Certificate. Certificate or Diploma in office administration, Supply Chain Management, Procurement or related field.
• At least 1-2 years of experience in similar procurement or administrative support role (preferred).