Vacant Jobs at TotalEnergies

Candidate Profile

Ideally, as a Logistics Back Office Manager, you would possess the following: 

• Relevant Bachelor Degree in Finance plus at least 5 years energy and petrochemical experience.
• Management experience of at least 3 years.
• Competencies: Analytical ability; attention to detail; computer literacy; ability to work under pressure; communication skills (written and verbal); interpersonal skills and planning and organising.
• Extensive SAP knowledge – SD, MM, FICO and PCA Modules
• Extensive knowledge and skills of Excel and reporting tools (BI)

Activities

• This position is responsible for the reporting function within Logistics & Transport.

Support:

• To co-ordinate the annual budgeting and Long Term Plan process by ensuring cross functional contributions and accurate consolidation of all budget information.
• To review the full profit and loss analysis, reporting and maintenance of all transfer pricing on a monthly basis.
• To analyse/review actual vs. budgeted expenditure to facilitate effective business reporting.
• To participate in the monthly Flash / RES and annual result studies by obtaining and providing meaningful information within the department.
• Supervise the compilation of the various business and management reports by providing valid and meaningful recommendations and accurate results analysis to facilitate effective management decision-making and improved business reporting.
• Compilation of the monthly Business review and Board Report for the department (Mass Balance, KPI’s etc.).
• Investigate SAP reports designed to control and improve the profit and loss results.
• To systematically identify, collect, analyse and disseminate information for the purpose of identifying and exploiting opportunities to optimise the entire supply chain.
• Provide strategic support function to Logistics Divisional Managers in respect of divisional projects related to contracts, outsourcing, operations and business systems so as to achieve specific business outcomes.
• Analyse and co-ordinate various strategic Corporate initiatives and reporting on behalf of the department to ensure the department’s data is aligned, proposing changes and implementing modifications if needed so as to ensure accurate reporting and controls.
• Exploring and implementation of centralised reporting tools for effective reporting.
• Monthly material mass balance committee coordination together with all respective stakeholders and to challenge the mass balance performance within the respective process streams.
• Ensure the weekly and daily distribution of KPI’s managed together with various stakeholders.
• Represent the department at a senior level and on various Committees and ensure the successful resolution of issues between the department and the other departments, support/specialist staff, line management by resolving the problems so as to achieve successful and correct business outcomes.
• Monthly tracking and quarterly reporting of group maturity index.
• Approval of all throughput fees.
• Ensure timely of monthly approval and billing of debit notes for throughput income for hosted depots.
• Ensure annual valuation of depot facilities for insurance purposes.
• Ensure regulatory compliance with the NERSA, RSR, DMRE and any other regulatory body with regards to the risk management of the depot network.
• Ensure/Participate to the successful resolution of issues between the department and other departments, support/specialist staff, line management by resolving the problems so as to achieve successful and correct business outcomes.

HSEQ:

• To effectively manage and minimize HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility

People management:

• To effectively work with a diverse team through applying the company People Management principles and develop, coach, and mentor staff.
• Promote a positive working environment which will attract and retain skilled staff
• Create continuity within the team and promote cross functionality.

Governance:

• To ensure effective risk management and internal control, including asset management, for area of responsibility.
• Adherence to SOX controls and internal audit compliance.

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Candidate Profile

• An incumbent of the role would be responsible for the following: 

Business Analysis:

• To build a strong relationship/understanding with the business contacts, internal & external customers, and key users.
• To facilitate review meetings with business to look for opportunities for continuous improvement.
• To assist/proactively work with defined area of business to understand and clarify business objectives, problems, and opportunities.
• Leads and participates in business requirements gathering to provide technical guidance on systems options and solutions relating to design, development and enhancement of business specific custom and standard applications.
• Assist and at times play a leading role in preparing the business requirements document with the input of business to ensure a true statement of initial scope.
• Following receipt of a signed business requirements document, to recommend options (improvements, solutions, technology, etc) that contribute towards achieving the defined business goals and objectives.
• Challenges and interrogates business requirements to ensure compliance against relevant business rules & processes whilst suggesting alternate approaches/solutions if necessary.
• Takes opportunities to recommend/adopt group standards and best practises where possible. Identify and promote opportunities for digital solutions (innovative and automated).
• Translates business requirements into the appropriate technical solution that can be presented to the stakeholders for acceptance.
• Refines and assists in obtaining approval for proposed solutions through collaboration with all stakeholders.
• Prepares relevant information and documentation to hand to applicable PMO Manager for implementation once approvals are obtained.
• Validates existing training material and ensures training material is updated with latest business processes

Functional Support

• Provides functional support for applications relevant to/within the scope of responsibility.
• Facilitates knowledge transfer and training of business key users where applicable.
• Logs tickets, as applicable for assistance, corrections, evolutions if applicable, for the area of responsibility.
• Follows up on status of tickets, facilitates testing with key users and liaises with group as applicable/required.
• Assists business with documentation / definition of best practice standards, policies, procedures to meet business needs.
• Maintains application documentation and processes to ensure alignment between the business strategies and technology roadmap
• Assists in the definition of business-critical applications, and systems to be included in the Business Continuity Planning and Disaster Recovery situations.
• May be required to form part of a task force or resolution team in the event of incidents arising (Business continuity, disaster recovery).
• Participates in the implementation project of solutions as and when required.

Relationship Management

• As the ultimate business enabler, is the first point of contact for all business system requirements (new requirements, solution process improvements and changes, business systems projects, business communications within the identified area of control
• Supports the development and management of relationships with the relevant suppliers, counterparts in TGTIS France and other relevant teams in France, TMSA employees and key stakeholders.
• Builds and maintains the stakeholder relationships by meeting with internal business partners and internal users to understand their needs.
• Facilitates workshops/regular business review sessions with identified key contacts within the defined area of responsibility.
• To appropriately negotiate with suppliers for the services required (solution, contract renewals, costs, problem resolution).
• To remain professional, courteous, and approachable to all customers (internal and external), fellow IS team members and other stakeholders.
• Cost and Agility
• Identifies opportunities to improve organizational efficiency and that contributes to effective cost management
• Contributes to the development of IS budget and estimates (Opex and Capex) as and when required
• Manages the relevant supplier contracts and Service Level Agreements within the area of responsibility effectively and in line with Total Purchasing requirements and rules.
• To understand and comply with procurement policy and procedures, and knows that non-compliance to procurement procedures will be addressed

HSEQ/Disaster Recovery:

• Develop and maintain associated procedures and other applicable documentation as required for the area of responsibility within IS
• Maintains a safe work environment by following all relevant rules, standards and policies and actively seeks to know them and understand them
• To always work with the key values of the organization being top of mind, i.e. Safety, Respect for each other, pioneer spirit, stand together, performance minded.
• To maintain strict confidentiality regarding information.

Other:

• To act as a backup for other team members/key functions as and if required
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
• Updates job knowledge by participating in educational opportunities; reading technical publications, identifying, and attending relevant training and ensures these are requested as part of the annual employee performance review

Activities

As a Business Solutions Analyst, you would possess the following: 

• IS or Business degree or Diploma
• 5-10 years related IS experience, including the ability to gather and analyze business requirements and responding with options/recommendations to meet requirements.
• Good interpersonal and business communication skills with ability to interact across all levels within the organization, across geographical boundaries/international environment
• Strong influencing/negotiation skills
• Key competencies include ability to self-manage, delivery focused, service excellence orientation, good time management, analytical ability / attention to detail, ability to work under pressure and to deadlines.
• Good knowledge of SAP
• Good knowledge/ability on the Microsoft suite of applications
• Solid understanding of petroleum environment, international environment, business systems and procedures
• Experience in digital transformation (data analytics etc.), IoT, application automation etc.
• English is the business working language.