Logistics Back Office Manager - JHB at TotalEnergies

Candidate Profile

Ideally, as a Logistics Back Office Manager, you would possess the following: 

• Relevant Bachelor Degree in Finance plus at least 5 years energy and petrochemical experience.
• Management experience of at least 3 years.
• Competencies: Analytical ability; attention to detail; computer literacy; ability to work under pressure; communication skills (written and verbal); interpersonal skills and planning and organising.
• Extensive SAP knowledge – SD, MM, FICO and PCA Modules
• Extensive knowledge and skills of Excel and reporting tools (BI)

Activities

• This position is responsible for the reporting function within Logistics & Transport.

Support:

• To co-ordinate the annual budgeting and Long Term Plan process by ensuring cross functional contributions and accurate consolidation of all budget information.
• To review the full profit and loss analysis, reporting and maintenance of all transfer pricing on a monthly basis.
• To analyse/review actual vs. budgeted expenditure to facilitate effective business reporting.
• To participate in the monthly Flash / RES and annual result studies by obtaining and providing meaningful information within the department.
• Supervise the compilation of the various business and management reports by providing valid and meaningful recommendations and accurate results analysis to facilitate effective management decision-making and improved business reporting.
• Compilation of the monthly Business review and Board Report for the department (Mass Balance, KPI’s etc.).
• Investigate SAP reports designed to control and improve the profit and loss results.
• To systematically identify, collect, analyse and disseminate information for the purpose of identifying and exploiting opportunities to optimise the entire supply chain.
• Provide strategic support function to Logistics Divisional Managers in respect of divisional projects related to contracts, outsourcing, operations and business systems so as to achieve specific business outcomes.
• Analyse and co-ordinate various strategic Corporate initiatives and reporting on behalf of the department to ensure the department’s data is aligned, proposing changes and implementing modifications if needed so as to ensure accurate reporting and controls.
• Exploring and implementation of centralised reporting tools for effective reporting.
• Monthly material mass balance committee coordination together with all respective stakeholders and to challenge the mass balance performance within the respective process streams.
• Ensure the weekly and daily distribution of KPI’s managed together with various stakeholders.
• Represent the department at a senior level and on various Committees and ensure the successful resolution of issues between the department and the other departments, support/specialist staff, line management by resolving the problems so as to achieve successful and correct business outcomes.
• Monthly tracking and quarterly reporting of group maturity index.
• Approval of all throughput fees.
• Ensure timely of monthly approval and billing of debit notes for throughput income for hosted depots.
• Ensure annual valuation of depot facilities for insurance purposes.
• Ensure regulatory compliance with the NERSA, RSR, DMRE and any other regulatory body with regards to the risk management of the depot network.
• Ensure/Participate to the successful resolution of issues between the department and other departments, support/specialist staff, line management by resolving the problems so as to achieve successful and correct business outcomes.

HSEQ:

• To effectively manage and minimize HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility

People management:

• To effectively work with a diverse team through applying the company People Management principles and develop, coach, and mentor staff.
• Promote a positive working environment which will attract and retain skilled staff
• Create continuity within the team and promote cross functionality.

Governance:

• To ensure effective risk management and internal control, including asset management, for area of responsibility.
• Adherence to SOX controls and internal audit compliance.