Fresh Openings at AVI Limited

• Join our AVI Finance Shared Services (FSS) Division in Bryanston, Johannesburg as a HR Administrator and play a key role in providing HR administration and office support to the Human Resources department to facilitate operational effectiveness and efficiency.                 

Reporting Structure:

Reports to: HR Manager
Direct Reports: 0
Key Areas of Impact:

General HR Administration and Office Support

• Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations, etc
• Communicate payroll deadlines;
• Communication and understanding of HR Policies and procedures to employees.
• Assist with annual processes and performance management.
• Prepare monthly Business Unit HR Update reports as well as quarterly review reports;
• Attend to general requests/queries from internal and external customers
• Follow up on all referred queries/complaints to ensure they are dealt with and followed through
• Prepare and distribute internal and external correspondence for HR department
• Check that all relevant HR documentation have been received and keep all HR and confidential documentation and information up to date in a safe and secure environment
• Provide all parties timeously with the relevant and accurate requested HR documentation
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• Initiate SAP workflows on behalf of managers, ensures approval and submission to Payroll (Recruitment, change workflows, termination workflows, overtime, allowances).
• Generate HR reports and excel pivot graphs as required
• Inform Line managers and the Executives of Long service payments that need to be processed and arrange certificates.
• Update monthly organograms and send them to respective BU’s
• Ensure that payroll tracker is in place and check that the changes have been done on the monthly payroll variance.
• Act as a first point of contact for any HR-related query

Learning and Development Administration

• Track and submit all Business Units training initiatives to L&D Training and Events;
• Support all training initiatives Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
• Co-ordinate and track all Educational Assistance.
• Co-ordinate training and induction sessions;
• Addresss general training queries received from management and employees
• Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.

Performance Management and Appraisal Administration

• Collate IPA's for all employees across all BU’s (goal setting, MYR and YER) and save on HR L-drive
• Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
• Keep a tracker of the status of the IPAs and update timeously

Transformation Administration

• Serve as a point of contact and provide required employee information for the management information pack for BBBEE;
• Co-ordinate all Employment Equity meetings and take minutes if required

IR Administration

• Co-ordinate training sessions for line managers where applicable to ensure a thorough understanding of IR policies;
• Ensure accurate record keeping of IR matters on SAP
• Assist in internal disciplinary hearings, appeals and grievance meetings and take minutes if required.
• Assist with collating and preparing all documentation/information for Disciplinary Hearings

Recruitment Administration & Termination Process

• Conduct B & C bands interviews if required
• Assist line managers with onboarding of successful candidates and take-one documentation specific to each business unit.
• Update & maintain new starter tracker and co-ordinate onboarding
• Liaise with Recruitment regarding any recruitment query
• Prepare relevant documentation in advance of appointments;
• Draft Letter of Appointments and change letters on SAP FIORI
• Ensure all terminations WF’s are approved
• Submit termination packs to Payroll via Sharepoint
• Conduct exit interviews and give line manager feedback
• Send the exiting employee their termination express pack

HRIS System Administration

• Conduct integrity check of master data to ensure all data is complete and accurate
• Liaise with staff regarding Death and Disability Claims for provident fund
• Inform Line managers and the Executive of Long service payments that need to be processed and arrange certificate

Employee Benefits Administration

• Administration of all employee benefits (Pension fund, provident fund and medical aid)
• Conduct Annual medical aid verification audit
• Ensure smooth transfer of retirement funds of new starters
• Liaise with the Benefits team with any Benefits related query

Employee Assistance

• Assist the HR Officer and HR Manager with the administration around the employee Wellness plan, including the ongoing communication of the Lyra wellbeing offering;Employee Assistanc

What It Takes to Succeed:

Experience that set you up for success:                       

• 2 – 3 Years HR Administration experience
• SAP HR
• Advanced Excel (graphs, pivots) and powerpoint
• Month end SAP payroll processing and HR Reporting

Qualifications & Certifications that will contribute to your success:

• A Degree/Diploma in HR

go to method of application »

•  The purpose of the role includes the maintenance and engineering effort for the plant including safety and risk compliance, plant equipment availability and performance, utilities and energy management, budget development and people management.

Line Manager:  Head of Engineering
Number of Direct Reports: 4

Job Specification:
Key Performance Areas:

Safety, Health and Environment (SHE)

• General Machinery Regulations GMR 2.1 appointment.
• Collaborate with the Risk Department on compliance matters, risk audits and site security.
• Fire systems maintenance and compliance with ASIB code.

People Management

• Ensure appropriate team structure that is aligned with the site engineering and maintenance strategy, as well as the proper manufacturing support.
• Develop and maintain the foremen and artisan competencies.
• Manage the overall morale of the Mechanical and Electrical Engineering team.

Maintenance Budget

• Compile the annual maintenance budget.
• Monthly maintenance cost control and reporting.
• Oversee and implement cost reduction and productivity initiatives.
• Oversee critical spares identification, management and control.

Plant and Services Availability

• Equipment availability management.
• Equipment MTBF and MTTR improvement.
• Equipment shutdown management and Preventative Maintenance (PM) schedules.
• Co-ordinate OEM support on critical equipment.

Maintenance Department Performance

• KPI’s tracking and reporting.
• Employee management and control.
• Maintenance system improvement and strategy.
• Maintenance strategy and tactical approach.
• Foreman and Artisan leadership, training and development.
• ERP system improvement.

Maintenance Systems Improvement and Strategy

• Maintenance strategy and tactical approach.
• Root Cause Analysis identification.
• Support world class manufacturing strategy.
• Team structure to match the strategy.

Utilities Management

• Water and energy reporting and sustainability improvement.

Minimum Requirements:

Experience:                                                  

• Applicants must possess significant, multi-decade professional experience in maintenance and engineering management. We therefore welcome experienced Engineering Managers who are at any stage of their careers, whether contract-based or permanent.
• We are seeking a hands-on leader with high standards to uplift equipment condition and address practical risk issues. The successful individual will spend much of their time in the factory bringing change and leading by example.
• Minimum 15+ years within an FMCG environment as an Engineering Manager or Maintenance Manager
• Previous experience in a food manufacturing environment, particularly the fishing industry would be advantageous

Qualifications:

• Completed Bachelor's Degree or National Diploma in Electrical or Mechanical Engineering
• Government Certificate of Competency - GCC Factories

Additional Requirements:

• Maintenance systems and measures
• OHS Act knowledge and experience
• Experience of equipment technical support - mechanical, electrical, process
• Food safety requirements, such as HACCP and AIB would be advantageous