Corporate HR Administrator at AVI Limited

• Join our AVI Finance Shared Services (FSS) Division in Bryanston, Johannesburg as a HR Administrator and play a key role in providing HR administration and office support to the Human Resources department to facilitate operational effectiveness and efficiency.                 

Reporting Structure:

Reports to: HR Manager
Direct Reports: 0
Key Areas of Impact:

General HR Administration and Office Support

• Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations, etc
• Communicate payroll deadlines;
• Communication and understanding of HR Policies and procedures to employees.
• Assist with annual processes and performance management.
• Prepare monthly Business Unit HR Update reports as well as quarterly review reports;
• Attend to general requests/queries from internal and external customers
• Follow up on all referred queries/complaints to ensure they are dealt with and followed through
• Prepare and distribute internal and external correspondence for HR department
• Check that all relevant HR documentation have been received and keep all HR and confidential documentation and information up to date in a safe and secure environment
• Provide all parties timeously with the relevant and accurate requested HR documentation
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• Initiate SAP workflows on behalf of managers, ensures approval and submission to Payroll (Recruitment, change workflows, termination workflows, overtime, allowances).
• Generate HR reports and excel pivot graphs as required
• Inform Line managers and the Executives of Long service payments that need to be processed and arrange certificates.
• Update monthly organograms and send them to respective BU’s
• Ensure that payroll tracker is in place and check that the changes have been done on the monthly payroll variance.
• Act as a first point of contact for any HR-related query

Learning and Development Administration

• Track and submit all Business Units training initiatives to L&D Training and Events;
• Support all training initiatives Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
• Co-ordinate and track all Educational Assistance.
• Co-ordinate training and induction sessions;
• Addresss general training queries received from management and employees
• Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.

Performance Management and Appraisal Administration

• Collate IPA's for all employees across all BU’s (goal setting, MYR and YER) and save on HR L-drive
• Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
• Keep a tracker of the status of the IPAs and update timeously

Transformation Administration

• Serve as a point of contact and provide required employee information for the management information pack for BBBEE;
• Co-ordinate all Employment Equity meetings and take minutes if required

IR Administration

• Co-ordinate training sessions for line managers where applicable to ensure a thorough understanding of IR policies;
• Ensure accurate record keeping of IR matters on SAP
• Assist in internal disciplinary hearings, appeals and grievance meetings and take minutes if required.
• Assist with collating and preparing all documentation/information for Disciplinary Hearings

Recruitment Administration & Termination Process

• Conduct B & C bands interviews if required
• Assist line managers with onboarding of successful candidates and take-one documentation specific to each business unit.
• Update & maintain new starter tracker and co-ordinate onboarding
• Liaise with Recruitment regarding any recruitment query
• Prepare relevant documentation in advance of appointments;
• Draft Letter of Appointments and change letters on SAP FIORI
• Ensure all terminations WF’s are approved
• Submit termination packs to Payroll via Sharepoint
• Conduct exit interviews and give line manager feedback
• Send the exiting employee their termination express pack

HRIS System Administration

• Conduct integrity check of master data to ensure all data is complete and accurate
• Liaise with staff regarding Death and Disability Claims for provident fund
• Inform Line managers and the Executive of Long service payments that need to be processed and arrange certificate

Employee Benefits Administration

• Administration of all employee benefits (Pension fund, provident fund and medical aid)
• Conduct Annual medical aid verification audit
• Ensure smooth transfer of retirement funds of new starters
• Liaise with the Benefits team with any Benefits related query

Employee Assistance

• Assist the HR Officer and HR Manager with the administration around the employee Wellness plan, including the ongoing communication of the Lyra wellbeing offering;Employee Assistanc

What It Takes to Succeed:

Experience that set you up for success:                       

• 2 – 3 Years HR Administration experience
• SAP HR
• Advanced Excel (graphs, pivots) and powerpoint
• Month end SAP payroll processing and HR Reporting

Qualifications & Certifications that will contribute to your success:

• A Degree/Diploma in HR